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SPECIFICTION
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Payroll4Free

payroll4free.com

From $35,350/mo Free plan WebWindowsBrowser extension
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Spec score 8.1 #11 of 29 in Nonprofit Payroll Software

What it is

Payroll4Free handles payroll for employees and 1099 contractors, calculates federal, state, and local taxes, and provides filled-out tax forms. Payments can be made by paper check, direct deposit, or a combination of the two. An optional Payroll Tax Service can deposit and file taxes for the customer, while an optional Direct Deposit Service uses Payroll4Free’s bank for employee transfers. The system tracks vacation, sick, and PTO time, with configurable accrual rules. Employees can access pay information online, reprint paystubs and W-2s, review accrued vacation, and change personal information. Reports cover earnings, taxes, benefits, accrued time, and payroll journals. The free service includes outside software integrations and human-resource functions, but applies to customers paying nine or fewer individuals no more than once monthly. Payroll4Free lists web and Windows access, as well as an extension; installing the downloadable application requires Microsoft Edge WebView2 Runtime. The company says it uses 2048-bit SSL encryption and stores encrypted client data in Amazon Cloud. Free basic services are advertising-supported; optional tax and direct-deposit services are listed at $35350.00 per month.

Spec sheet

Integrations
The free service includes outside software integrations and human-resource functions.Read 30 Sep 2026 · payroll4free.com
Security
Payroll4Free says it uses 2048-bit SSL encryption, stores encrypted client data in Amazon Cloud and requires a browser extension.Read 30 Sep 2026 · payroll4free.com
Support
The company says experienced payroll and tax professionals provide customer service and payroll advice.Read 30 Sep 2026 · payroll4free.com
Founded
2012Read 28 Sep 2026 · payroll4free.com
Company history
Payroll4Free says it started in 2012 with two local clients and had clients in nearly every U.S. state by 2014.Read 30 Sep 2026 · payroll4free.com
Employee portal
Employees can access pay information online, reprint paystubs and W-2s, review accrued vacation and change personal information.Read 30 Sep 2026 · payroll4free.com
Free-service limit
Basic services are free when paying 9 or fewer individuals no more than once monthly.Read 30 Sep 2026 · payroll4free.com
Paid direct-deposit option
Customers may use Payroll4Free's bank for employee direct-deposit transfers through its optional Direct Deposit Service.Read 30 Sep 2026 · payroll4free.com
Paid tax option
Payroll4Free can deposit and file payroll taxes on the customer's behalf through its optional Payroll Tax Service.Read 30 Sep 2026 · payroll4free.com
Payments
Users can pay by paper check, direct deposit, or a combination of both.Read 30 Sep 2026 · payroll4free.com
Payroll processing
Payroll4Free pays employees and 1099 contractors and supports year-end 1099 forms.Read 30 Sep 2026 · payroll4free.com
Reporting
Reporting options include earnings, tax, benefit, accrued-time and payroll-journal reports.Read 30 Sep 2026 · payroll4free.com
Software download
The downloadable application requires Microsoft Edge WebView2 Runtime during installation.Read 30 Sep 2026 · downloads.payroll4free.com
Tax calculations
The software calculates federal, state and local taxes and provides filled-out tax forms.Read 30 Sep 2026 · payroll4free.com
Time tracking
The system tracks vacation, sick and PTO time and accrues hours using configurable rules.Read 30 Sep 2026 · payroll4free.com

Plans and prices

Free basic services Free 9 or fewer employees paid monthly · advertising-supported Read 30 Sep 2026 · payroll4free.com
Direct Deposit Services $35,350 a month monthly / annual recurring service fee Read 30 Sep 2026 · payroll4free.com
Payroll Tax Services $35,350 a month monthly / annual first 2 tax authorities included Read 30 Sep 2026 · payroll4free.com

Every Payroll4Free plan and price →

Strong points and limits

Strong points

  • Pays employees and 1099 contractors.
  • Calculates federal, state, and local taxes.
  • Tracks vacation, sick, and PTO time.
  • Employees can access pay information online.
  • Includes earnings, tax, and payroll-journal reports.

Limits

  • Free service is limited to nine or fewer people.
  • Free service covers payroll no more than once monthly.
  • Free basic service is advertising-supported.
  • Downloadable app requires WebView2 Runtime during installation.

Who it suits

It suits small employers paying employees or 1099 contractors who need tax calculations, time tracking, employee access, and payroll reports. The free basic service is limited to customers paying nine or fewer people no more than once monthly.

Verdict

Payroll4Free combines payroll calculations with employee access, time tracking, and reporting. Review the free-service limits and optional service fees before relying on it for tax filing or direct deposits.

Where Specifiction places it

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