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SPECIFICTION
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PragmaPlanner

pragmaplanner.com

Free plan Web
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Spec score 7.4 #25 of 34 in Event Scheduling Software

What it is

PragmaPlanner is web-based event-organisation software for building multi-track schedules for conferences, interview days and summits. Its solver searches scheduling combinations while considering attendee satisfaction and organiser constraints. You can assign speakers, record participant preferences, set room capacities and blocked times, and lock rooms or time slots. The software flags speaker overlaps, capacity problems and invalid placements. Attendee records can include descriptions, email addresses, availability and preferences, with assignments tracked in the project. CSV and ICS support data exchange, while customizable PDF exports create agendas. ICS import and export work with Google Calendar, Apple Calendar, Outlook and other digital calendar systems. Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions. Projects are encrypted on the user's device before syncing or sharing, using AES-256-GCM, ECIES-based key exchange and HKDF-SHA-256. The maker says its servers cannot see schedules or participant data. The free plan costs nothing for up to 30 participants and 50 projects. Pro costs what you agree with the maker, billed plus taxes, with higher limits and priority support.

Spec sheet

Purpose
PragmaPlanner is event organisation software focused on multi-track scheduling for conferences, interview days, and summits.Read 5 Oct 2026 · pragmaplanner.com
Security
Projects are encrypted on the user's device before syncing or sharing; the site specifies AES-256-GCM, ECIES-based key exchange, and HKDF-SHA-256.Read 5 Oct 2026 · pragmaplanner.com
Attendee management
Users can import attendees, add descriptions and email addresses, record availability and preferences, and track assignments.Read 5 Oct 2026 · pragmaplanner.com
Auto-scheduling
Its solver searches scheduling combinations to maximize attendee satisfaction while accounting for constraints.Read 5 Oct 2026 · pragmaplanner.com
Calendar compatibility
The site says ICS import and export works with Google Calendar, Apple Calendar, Outlook, and most other digital calendar systems.Read 5 Oct 2026 · pragmaplanner.com
Hosting and origin
The maker says PragmaPlanner is built in Portugal and hosted on Cloudflare and Hetzner.Read 5 Oct 2026 · pragmaplanner.com
Imports and exports
It supports CSV and ICS data exchange and customizable PDF agenda exports.Read 5 Oct 2026 · pragmaplanner.com
Issue detection
The product flags speaker overlaps, capacity issues, and invalid placements.Read 5 Oct 2026 · pragmaplanner.com
Limits and scope
The maker says the product does not replace registration, ticketing, check-in, badge printing, marketing email, or on-site operations tools.Read 5 Oct 2026 · pragmaplanner.com
Password recovery
Because projects are end-to-end encrypted, the maker says it cannot reset passwords; users need the recovery key shown during signup.Read 5 Oct 2026 · pragmaplanner.com
Privacy and compliance
The maker states that PragmaPlanner is GDPR compliant and that its servers do not see schedules or participant data.Read 5 Oct 2026 · pragmaplanner.com
Scheduling rules
Organizers can set speaker assignments, participant preferences, room capacities, blocked times, and room or time locks.Read 5 Oct 2026 · pragmaplanner.com
Support and refunds
The site lists email support and says unconditional refunds are available within 14 days of purchase.Read 5 Oct 2026 · pragmaplanner.com
Virtual and hybrid events
Roomless sessions can run concurrently without room collisions, and hybrid schedules can combine physical and Roomless sessions.Read 5 Oct 2026 · pragmaplanner.com

Plans and prices

Free Free Up to 30 participants · Up to 50 projects · Core scheduling features Read 5 Oct 2026 · pragmaplanner.com
Pro Priced on request + taxes ~200 participants, often more · Up to 1000 projects · Higher limits · Priority support Read 5 Oct 2026 · pragmaplanner.com
White-label Priced on request Custom Custom branding and domain · Custom limits and workflows · Dedicated hosted instance Read 5 Oct 2026 · pragmaplanner.com

Every PragmaPlanner plan and price →

Strong points and limits

Strong points

  • Solver handles scheduling constraints
  • Supports hybrid and Roomless sessions
  • Imports and exports ICS and CSV
  • Client-side project encryption
  • Free plan supports 30 participants

Limits

  • Free plan limits projects to 50
  • Pro costs what you agree with the maker
  • Does not replace registration or ticketing tools
  • Password recovery requires the signup recovery key

Who it suits

PragmaPlanner suits organisers scheduling conferences, interview days, summits and hybrid events. It is designed for teams that need constraint-based planning and calendar-compatible agenda exports.

Verdict

PragmaPlanner combines automated multi-track scheduling, attendee records and calendar-ready agendas with client-side encryption. The free tier has defined participant and project limits, while broader use requires the paid Pro plan.

Where Specifiction places it

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