Best Event Scheduling Software in 2026
Updated
In short: Zoho Backstage is ranked #1 of 34 as of 4 October 2026, ahead of Sessionize and BagEvent. The best-ranked option with a free plan is Sessionize. The lowest first paid tier on this page is Fourwaves at $83.25/mo.
From assigning rooms to arranging sessions, event scheduling software covers practical details of planning a gathering. Compare attendee limits, room scheduling, session tracks, and speaker management, then check for hybrid event support and an attendee mobile app. Free-plan availability and paid-from pricing provide cost context alongside those capabilities. Zoho Backstage, Sessionize, and BagEvent are among the entries to examine. The listed features can help you match options to the format and scale of your event, and to the specific planning tasks you need software to cover.
34 event scheduling software ranked on what their makers publish — plans and prices, free tiers, platforms and the facts on their own pages.
34ranked
10free plans on this page
$83.25/molowest paid tier
4 Oct 2026last checked
Input list Event Scheduling Software 25 channels on this page · 118 of 200 spec lines stated by the makers
Ch Tool Free planPaid fromAttendee limitSession tracksRoom schedulingSpeaker managementAttendee mobile appHybrid event support Spec sheet Score
01 Zoho Backstage Free planYesPaid fromnot statedAttendee limit200 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 7/8spec lines stated 7.8
02 Sessionize Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportnot stated 5/8spec lines stated 7.6
03 BagEvent Free planNoPaid from$99/moAttendee limit1,000 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appNoHybrid event supportnot stated 7/8spec lines stated 7.4
04 Fourwaves Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 6/8spec lines stated 7.3
05 ConfTool Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 6/8spec lines stated 7.2
06 Indico Free planYesPaid fromnot statedAttendee limitnot statedSession tracksnot statedRoom schedulingnot statedSpeaker managementnot statedAttendee mobile appnot statedHybrid event supportnot stated 1/8spec lines stated 7.2
07 Agorify Free planYesPaid fromnot statedAttendee limit400 attendeesSession tracksYesRoom schedulingnot statedSpeaker managementYesAttendee mobile appYesHybrid event supportYes 6/8spec lines stated 7.1
08 Gythr Free planYesPaid fromnot statedAttendee limit500 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appNoHybrid event supportnot stated 6/8spec lines stated 7.0
09 GetSpot Free planYesPaid fromnot statedAttendee limitnot statedSession tracksnot statedRoom schedulingnot statedSpeaker managementnot statedAttendee mobile appYesHybrid event supportnot stated 2/8spec lines stated 6.9
10 Sched Free plannot statedPaid fromnot statedAttendee limit500 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 6/8spec lines stated 6.9
11 Ex Ordo Free plannot statedPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 5/8spec lines stated 6.8
12 Eventation Free planNoPaid from$199/moAttendee limit500 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 8/8spec lines stated 6.7
13 Callboard Free plannot statedPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 3/8spec lines stated 6.4
14 Eventira Free planNoPaid fromnot statedAttendee limit500 attendeesSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 7/8spec lines stated 6.4
15 ChartStead Free plannot statedPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 3/8spec lines stated 6.3
16 Timelab Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementnot statedAttendee mobile appnot statedHybrid event supportnot stated 3/8spec lines stated 6.2
17 Converia Free planNoPaid fromnot statedAttendee limitnot statedSession tracksnot statedRoom schedulingYesSpeaker managementYesAttendee mobile appYesHybrid event supportYes 5/8spec lines stated 6.0
18 Grenadine Free plannot statedPaid fromnot statedAttendee limitnot statedSession tracksnot statedRoom schedulingnot statedSpeaker managementnot statedAttendee mobile appnot statedHybrid event supportnot stated 0/8spec lines stated 5.9
19 pretalx Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 4/8spec lines stated 5.9
20 PragmaPlanner Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportYes 5/8spec lines stated 5.8
21 EventBlok Free planNoPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportYes 5/8spec lines stated 5.7
22 Janix Free planNoPaid from$1,000/moAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 5/8spec lines stated 5.7
23 ScheduleWeaver Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 4/8spec lines stated 5.7
24 Untitled Conference Free planYesPaid fromnot statedAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 4/8spec lines stated 5.7
25 MemberRun Free planNoPaid from$199/moAttendee limitnot statedSession tracksYesRoom schedulingYesSpeaker managementYesAttendee mobile appnot statedHybrid event supportnot stated 5/8spec lines stated 5.6
Compare all 25 in a table
| # | Tool | Score | Free plan | From | Free plan | Paid from | Attendee limit | Session tracks |
|---|---|---|---|---|---|---|---|---|
| 1 | Zoho Backstage | 7.8 | Free plan | Free | Yes | — | 200 attendees | Yes |
| 2 | Sessionize | 7.6 | Free plan | Free | Yes | — | — | Yes |
| 3 | BagEvent | 7.4 | No | $99/mo | No | 99 /mo | 1,000 attendees | Yes |
| 4 | Fourwaves | 7.3 | Free plan | $83.25/mo | Yes | — | — | Yes |
| 5 | ConfTool | 7.2 | Free plan | Free | Yes | — | — | Yes |
| 6 | Indico | 7.2 | Free plan | Free | Yes | — | — | — |
| 7 | Agorify | 7.1 | Free plan | €119/mo | Yes | — | 400 attendees | Yes |
| 8 | Gythr | 7.0 | Free plan | $832.50/mo | Yes | — | 500 attendees | Yes |
| 9 | GetSpot | 6.9 | Free plan | Free | Yes | — | — | — |
| 10 | Sched | 6.9 | No | — | — | — | 500 attendees | Yes |
| 11 | Ex Ordo | 6.8 | No | — | — | — | — | Yes |
| 12 | Eventation | 6.7 | No | $199/mo | No | 199 /mo | 500 attendees | Yes |
| 13 | Callboard | 6.4 | No | — | — | — | — | Yes |
| 14 | Eventira | 6.4 | No | $208.25/mo | No | — | 500 attendees | Yes |
| 15 | ChartStead | 6.3 | No | — | — | — | — | Yes |
| 16 | Timelab | 6.2 | Free plan | Free | Yes | — | — | Yes |
| 17 | Converia | 6.0 | No | — | No | — | — | — |
| 18 | Grenadine | 5.9 | No | — | — | — | — | — |
| 19 | pretalx | 5.9 | No | — | Yes | — | — | Yes |
| 20 | PragmaPlanner | 5.8 | Free plan | Free | Yes | — | — | Yes |
| 21 | EventBlok | 5.7 | No | — | No | — | — | Yes |
| 22 | Janix | 5.7 | No | — | No | 1,000 /mo | — | Yes |
| 23 | ScheduleWeaver | 5.7 | No | — | Yes | — | — | Yes |
| 24 | Untitled Conference | 5.7 | No | — | Yes | — | — | Yes |
| 25 | MemberRun | 5.6 | No | — | No | 199 /mo | — | Yes |
Is your tool on this list?
Numbered spots on this list can be sponsored. They are labelled, and the editorial order and scores never change for payment.
Questions about this list
Which event scheduling software is ranked first on Specifiction?
Zoho Backstage is ranked #1 of 34 with a score of 7.8. Sessionize is second and BagEvent third.
How many of these have a free plan?
10 of the 25 on this page publish a free plan on their own pricing pages.
Which is the cheapest paid option?
On this page, Fourwaves has the lowest first paid tier we found: $83.25/mo.
How is this list ranked?
Ranked on what each maker publishes, the fullest spec sheet first: how deeply the product is documented, the platforms it runs on, a free tier or trial to test it, and its standing. Paid placements never change a rank.
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