ScreenApp AI Meeting Notes

screenapp.io

From $19/mo Free plan WebWindowsmacOSiOSAndroidAPI

Spec score 8.9 #15 of 132 in Screen Recording Software

What it is

ScreenApp AI Meeting Notes captures meetings with a bot and can produce transcriptions, summaries, and action items. It works with Zoom, Google Meet, and Microsoft Teams, and calendar integrations are listed. The service is available on web, Windows, macOS, iOS, and Android. Its free plan includes 10 AI chats and templates per month, two transcriptions to try, three uploads and imports to try, and recordings up to 45 minutes. Pro is $19 a month when billed annually, with a 7-day free trial and then a charge of $228/year. Pro allows recordings up to two hours, 500 uploads and imports per month, and 50 each of transcriptions and AI chats/templates per month. Max costs $34 a month when billed annually and includes three-hour recordings and unlimited uploads, imports, transcriptions, and AI chats and templates. Enterprise starts at $199 a month, with custom pricing and contract-set limits. ScreenApp was founded in 2023 and is headquartered in Sydney, Australia.

Spec sheet

What it does: ScreenApp records or imports audio and video, then produces searchable transcripts, structured notes, summaries and action items.Read 14 Oct 2026 · screenapp.io
Free plan: YesRead 20 Sep 2026 · screenapp.io
Compliance: The Enterprise page states SOC 2 Type 2 auditing, GDPR compliance, AES-256 encryption at rest and TLS encryption in transit.Read 14 Oct 2026 · screenapp.io
Headquarters: Sydney, AustraliaRead 28 Sep 2026 · screenapp.io
Founded: 2023Read 28 Sep 2026 · screenapp.io
AI meeting assistant: Its meeting assistant can use a calendar bot or capture a browser tab without a bot, returning a transcript, AI notes and action items after the call.Read 14 Oct 2026 · screenapp.io
API processing limit: Direct API uploads have a 512 MB request-body limit, and transcript retrieval is asynchronous with status polling.Read 14 Oct 2026 · screenapp.io
Audio tools: Audio uploads or recordings can be turned into summaries, meeting minutes, structured notes and chat answers.Read 14 Oct 2026 · screenapp.io
Calendar integrations: YesRead 20 Sep 2026 · screenapp.io
Chrome extension: The Chrome extension records a tab, window or full screen with microphone and system audio, exports MP4 up to 4K depending on the computer, and has a 45-minute free recording limit.Read 14 Oct 2026 · screenapp.io
Company identity: The maker is ScreenApp Pty Ltd, an Australian private company founded in 2023 with headquarters in Sydney and funding from Antler followed by revenue financing.Read 14 Oct 2026 · screenapp.io
Company size: LinkedIn lists ScreenApp as privately held, headquartered in Sydney, founded in 2023, with a 2–10 employee size band.Read 14 Oct 2026 · au.linkedin.com
Current REST API: The current API uses /app/api/v1 with scoped keys; documented public scopes are files:read and files:upload.Read 14 Oct 2026 · screenapp.io
Documentation and support: The help center contains getting-started, AI-feature, integration, troubleshooting and legal/security articles, with chat plus support and sales email channels.Read 14 Oct 2026 · screenapp.io
Enterprise limitation: The Enterprise page explicitly says SSO and SAML are not currently available.Read 14 Oct 2026 · screenapp.io
Funding and founders: Crunchbase lists Andre Dean Smith and Buddhika Jayawardhana as founders, Sydney headquarters, two funding rounds, and Antler and UNSW Founders among investors.Read 14 Oct 2026 · crunchbase.com
Language support: The mobile product states that transcripts with speaker labels and timestamps support more than 100 languages.Read 14 Oct 2026 · screenapp.io
Limit: billing and cancellation: Multiple Trustpilot and app-store reviewers complain about unexpected annual charges, difficult cancellation, expensive subscriptions and refund problems.Read 14 Oct 2026 · trustpilot.com
Limit: reliability and accuracy: Trustpilot and app-store reviewers report lost recordings, inaccurate or gibberish transcripts, glitches and inconsistent operation.Read 14 Oct 2026 · trustpilot.com
Limit: storage and integrations: A Software Advice reviewer reports browser-cache storage problems and requests Google Drive integration and easier MP4 access.Read 14 Oct 2026 · softwareadvice.com
MCP integration: ScreenApp hosts an MCP server so Claude or ChatGPT can search a user's library and read transcripts after account sign-in.Read 14 Oct 2026 · screenapp.io
Meeting capture: botRead 20 Sep 2026 · screenapp.io
Meeting integrations: ScreenApp can join Zoom, Google Meet and Microsoft Teams through its meeting bot, while Chrome capture supports Google Meet without a bot.Read 14 Oct 2026 · screenapp.io
Meeting platforms: Zoom,Google Meet,Microsoft TeamsRead 20 Sep 2026 · screenapp.io
Meeting summarizer: Uploaded meeting recordings are converted into one-page summaries containing action items, decisions and speaker labels.Read 14 Oct 2026 · screenapp.io
Mobile app: The iOS and Android apps record meetings, lectures and interviews, support offline capture, and sync recordings to the same account used on desktop.Read 14 Oct 2026 · screenapp.io
Notable release: The iOS version history records version 1.4.49 on September 22, 2026, adding 14-day local recording backups and sign-in migration improvements.Read 14 Oct 2026 · apps.apple.com
Open-source component: The vendor publishes a meeting-bot repository under the MIT license for Google Meet, Microsoft Teams and Zoom automation.Read 14 Oct 2026 · github.com
Praise: AI usefulness: Several Software Advice reviewers praise the speed of transcription, AI extraction of insights and ChatGPT-style questioning of recordings.Read 14 Oct 2026 · softwareadvice.com
Praise: ease and sharing: Capterra and Software Advice reviewers repeatedly praise the simple interface, easy recording and sharing, and good video quality.Read 14 Oct 2026 · softwareadvice.com
Rating on Apple App Store: 4.0 out of 5 from 111 ratingsRead 14 Oct 2026 · apps.apple.com
Rating on Capterra: 5.0 out of 5 from 4 reviewsRead 14 Oct 2026 · capterra.com
Rating on Chrome Web Store: 4.1 out of 5 from 71 ratingsRead 14 Oct 2026 · chromewebstore.google.com
Rating on G2: No reviews yet; G2 lists Free at $0 and Growth starting at $15 per seat per month.Read 14 Oct 2026 · g2.com
Rating on GetApp: 5.0 out of 5 from 4 reviewsRead 14 Oct 2026 · getapp.com
Rating on Google Play: 3.9 out of 5 from 791 reviewsRead 14 Oct 2026 · play.google.com
Rating on Software Advice: 5.0 out of 5 from 4 reviewsRead 14 Oct 2026 · softwareadvice.com
Rating on Trustpilot: 1.5 out of 5 from 53 reviewsRead 14 Oct 2026 · trustpilot.com
Search and Q&A: Users can search recordings and transcripts, ask questions about a recording, and receive answers linked to the relevant moment.Read 14 Oct 2026 · screenapp.io
Security controls: ScreenApp says recordings and transcripts are encrypted in transit and at rest, and customer content is not used to train AI models.Read 14 Oct 2026 · screenapp.io
Self-hosting: The public meeting-bot repository documents Docker and Docker Compose deployment, REST endpoints, Redis queues and S3-compatible or Azure Blob storage.Read 14 Oct 2026 · github.com
Summaries and action items: YesRead 20 Sep 2026 · screenapp.io
System requirements: The iOS listing requires iOS 15 or later, iPadOS 15 or later, macOS 14.4 or later on Mac, and visionOS 1.0 or later on Apple Vision.Read 14 Oct 2026 · apps.apple.com
Transcription: YesRead 20 Sep 2026 · screenapp.io
Video analysis: The AI Video Watcher answers questions about uploaded videos or links using both transcript text and video frames.Read 14 Oct 2026 · screenapp.io
Voice recorder: The voice recorder captures conversations and returns transcripts with speaker labels.Read 14 Oct 2026 · screenapp.io

Plans and prices

Free Free $0/mo 2 transcription trials · 3 uploads/imports · 45-minute recordings · 10 AI chats/templates per month Read 14 Oct 2026 · screenapp.io

Pro $19 a month billed annually; 7-day free trial, then $228/year 2 hours per recording · 500 uploads and imports per month · 50 transcriptions per month · 50 AI chats and templates per month Read 20 Sep 2026 · screenapp.io

Max $34 a month billed annually 3 hours per recording · Unlimited uploads and imports · Unlimited transcriptions · Unlimited AI chats and templates Read 20 Sep 2026 · screenapp.io

Enterprise $199 a month starting at $199/mo; custom contract pricing Contract-set recording, user and usage limits · SOC 2 Type 2 · GDPR · AES-256 at rest · TLS in transit · API and webhooks Read 14 Oct 2026 · screenapp.io

Pro (annual billing) $19 a month billed annually; 7-day trial then $228/year 50 transcriptions/month · 50 AI chats/templates/month · 2-hour recordings · 500 uploads/imports/month Read 14 Oct 2026 · screenapp.io

Pro (monthly billing) $30 a month billed monthly 50 transcriptions/month · 50 AI chats/templates/month · 2-hour recordings · 500 uploads/imports/month Read 14 Oct 2026 · screenapp.io

Max (annual billing) $34 a month billed annually Unlimited transcriptions · unlimited AI chats/templates · unlimited uploads/imports · 3-hour recordings Read 14 Oct 2026 · screenapp.io

Max (monthly billing) $69 a month billed monthly Unlimited transcriptions · unlimited AI chats/templates · unlimited uploads/imports · 3-hour recordings Read 14 Oct 2026 · screenapp.io

Every ScreenApp AI Meeting Notes plan and price →

Strong points and limits

Strong points

Captures meetings with a bot.
Produces transcriptions, summaries, and action items.
Works with three listed meeting platforms.
Available across web, desktop, and mobile.
Free plan is available.

Limits

Free recordings are limited to 45 minutes.
Pro recordings are limited to two hours.
Enterprise limits are set by contract.

Who it suits

It suits people who want meeting capture and follow-up notes across Zoom, Google Meet, or Microsoft Teams. The plan limits may help teams choose according to recording length and monthly usage.

ScreenApp AI Meeting Notes in depth

Read the full write-up

ScreenApp AI Meeting Notes is a bot-based service for capturing supported meetings and turning them into transcripts, summaries and action items. It suits people who want meeting records and follow-up in one workflow across Zoom, Google Meet and Microsoft Teams. The choice hinges on call length and monthly volume: the free tier is constrained, while the regular-use plans require annual billing.

Overview

ScreenApp combines meeting capture, transcription and AI-assisted follow-up, with calendar integrations supporting the workflow. That makes it a focused option for turning calls into records and next steps rather than a general-purpose video tool. Recording limits and monthly quotas matter: the Free plan is best treated as a short trial, not a dependable allowance for frequent meetings.

Key features

Capture and follow-up

A bot captures meetings on Zoom, Google Meet and Microsoft Teams. ScreenApp also provides transcription, summaries and action items, covering both the record of a call and its immediate follow-up. Calendar integrations complement this flow. It is a sensible fit when those tasks belong together; people seeking video repurposing or screen recording should start with a tool aimed at that work instead.

Usage limits

The Free plan allows 10 AI chats and templates per month, two transcriptions to try and three uploads or imports to try. Each recording is capped at 45 minutes. That gives a prospective user room to sample the workflow, but the small transcription allowance and short recording ceiling make it a poor fit for routine meeting coverage.

Pro raises the recording cap to two hours and includes 50 transcriptions, 500 uploads and imports, and 50 AI chats and templates per month. Max extends recordings to three hours and makes those three monthly allowances unlimited. The distinction is practical: Pro should cover recurring but bounded use, while Max is the better fit for high-volume use or longer calls.

Pricing

PlanPrice and termsIncluded allowanceFreefree10 AI chats and templates per month; two transcriptions and three uploads or imports to try; 45 minutes per recordingPro$19 a month, billed annually; 7-day free trial, then $228/yearTwo hours per recording; 500 uploads and imports, 50 transcriptions, and 50 AI chats and templates per monthMax$34 a month, billed annuallyThree hours per recording; unlimited uploads and imports, transcriptions, and AI chats and templatesEnterpriseStarting at $199 a month; custom pricing based on team size and usage requirementsLimits set by contractFree costs nothing, but its trial-sized transcription and import allowances rule it out for sustained use. Pro is the entry point for regular users, with a 7-day trial before annual billing begins at $228/year; the monthly figure is not a month-to-month term. Max costs more but removes the listed monthly usage caps and allows longer recordings. Enterprise suits teams that need contract-set limits, with custom pricing rather than a fixed per-seat price. No seat allowance is stated for the plans.

Platforms

ScreenApp runs on web, Windows, macOS, iOS and Android. Its meeting capture supports Zoom, Google Meet and Microsoft Teams, extending the service across common meeting platforms.

Who it's for

Choose ScreenApp if you want captured meetings, transcripts and follow-up outputs together, and your calls fit the recording limit of your plan. Free is useful for trying the service; Pro fits recurring use within 50 monthly transcriptions; Max is the stronger match for heavy use or calls longer than two hours. Teams with usage needs that do not fit those allowances can consider Enterprise, where limits are set by contract.

Look elsewhere if you primarily need video editing or repurposing rather than meeting capture, or if the annual commitment on Pro and Max does not suit your budget.

Pros and cons

Pros: One workflow covers bot-based capture, transcription, summaries and action items across Zoom, Google Meet and Microsoft Teams.

Pros: The platform range spans web, desktop and mobile, while calendar integrations support meeting workflows.

Cons: Free permits only two transcriptions to try, three uploads or imports to try, and 45 minutes per recording.

Cons: Pro and Max are billed annually; Pro also caps transcriptions and AI chats at 50 per month.

Cons: Even Max caps recordings at three hours, so longer calls do not fit its stated per-recording limit.

Alternatives

For a different category of tool, AI Meeting Assistants is the relevant directory list. For video repurposing, compare AI Video Repurposing Tools; for screen capture, see AI Screen Recorders or Screen Recording Software.

NovaClip is a free, open-source option for users who want to bring their own provider keys; it has no stated hosted plan or usage quota. OpusClip is an alternative to consider for video clipping, with a free plan that has 60 monthly credits, watermarked clips up to 1080p, no editing, and exports that stop being available after three days. reap offers a free clipping and captions allowance of one hour per month, with watermarked 720p exports and projects that expire after seven days. CapsAI is another video-oriented alternative, with a free plan showing zero minutes left and a Starter plan priced at 49.00 INR one time for a 20-minute upload and 1080p export.

Headliner offers unlimited video clips and captioned clips on its free plan, plus one unwatermarked audiogram per month and unlimited watermarked audiograms. Flowjin has a free option with a one-time 60-minute credit, 720p output and projects that expire after five days; its free plan's export allowance is described inconsistently, so check that limit before choosing it. Spikes Studio is worth considering for a free clipping workflow with demo clips, watermark, 720p export, auto-captions and up to 30 minutes of video content per month. Splicora offers a free plan with 25 monthly credits, 1 GB of storage, one brand voice and seven-day history.

Verdict

ScreenApp is a good choice for people who want supported meetings captured and converted into transcripts and follow-up items across desktop and mobile. Its clearest advantage is that connected workflow; its main drawback is the combination of annual billing for regular-use plans and strict recording or monthly limits. Start with Free to sample it, choose Pro for bounded recurring use, or Max for higher volume. Look elsewhere if you need video repurposing, calls longer than three hours, or a plan without an annual commitment.

Verdict

ScreenApp brings meeting capture, transcription, and action items together across several platforms. Review each plan’s recording duration and monthly allowances before choosing; Enterprise pricing is custom.