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SPECIFICTION
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SeatPlanning

seatplanning.com

From $39/mo Free plan Web
Visit seatplanning.com
Spec score 7.6 #15 of 24 in Event Diagramming Software

What it is

SeatPlanning is a web application for making seating charts and floor plans while collecting and managing event RSVPs. Its drag-and-drop editor places round and rectangular tables, seats, rooms, areas, walls, labels, icons, and images. Guest lists can be imported from.xlsx files by choosing a worksheet and mapping columns to guest fields or custom questions. Guests respond through a public link or QR code, and QR tickets can be scanned at the entrance. An AI importer accepts a venue photo or PDF and identifies floor-plan elements for review before they are saved to a chart. The free builder needs no account and stores work in browser local storage. The Free plan costs nothing and allows one project, 40 seats, five tables, and 80 elements; its PDF export is watermarked and Excel export is unavailable. Event Pass costs $29, paid once, billed 90 days, for premium features on one chart. Premium costs $39 a month, and Professional costs $89 a month.

Spec sheet

Product
SeatPlanning is a web application for creating seating charts and floor plans and collecting and managing event RSVPs.Read 1 Oct 2026 · seatplanning.com
Integrations
The service uses Stripe for payment and subscription processing, Resend for transactional and lifecycle email delivery, and Anthropic for AI-assisted support replies.Read 1 Oct 2026 · seatplanning.com
Security
The privacy policy states that SeatPlanning uses encryption in transit, row-level security on every database table, scoped file access rules, rate limiting and webhook signature verification.Read 1 Oct 2026 · seatplanning.com
Support
Support messages reach the two people who build SeatPlanning, with replies usually within one business day; live chat and email are available.Read 1 Oct 2026 · seatplanning.com
AI floor-plan import
The AI importer accepts a venue photo or PDF and detects tables, rooms, areas, features and walls for review before saving to a chart.Read 1 Oct 2026 · seatplanning.com
Canvas editor
The editor supports round and rectangular tables, seats, rooms, areas, walls, text labels, icons and images with drag-and-drop placement.Read 1 Oct 2026 · seatplanning.com
Excel import
Users can upload .xlsx files, choose a worksheet and map columns to guest fields and custom questions.Read 1 Oct 2026 · seatplanning.com
Exports
Paid plans and an Event Pass provide clean PDF and Excel exports, while free PDF exports are watermarked and Excel export is unavailable.Read 1 Oct 2026 · seatplanning.com
Free builder
The free seating-chart tool can be used without an account, storing creations in the browser's local storage.Read 1 Oct 2026 · seatplanning.com
Languages
The app runs in English, German, French, Spanish and Romanian.Read 1 Oct 2026 · seatplanning.com
Privacy compliance
SeatPlanning says its privacy policy is based on the EU General Data Protection Regulation and offers a Data Processing Agreement for guest data.Read 1 Oct 2026 · seatplanning.com
QR check-in
SeatPlanning can issue guests QR tickets and scan them at the event entrance.Read 1 Oct 2026 · seatplanning.com
RSVPs
Guests can use a public link or QR code to find their name, confirm or decline attendance and answer custom questions.Read 1 Oct 2026 · seatplanning.com
Use cases
The maker says people use SeatPlanning for weddings, conferences, company dinners, school events and a chess tournament.Read 1 Oct 2026 · seatplanning.com

Plans and prices

Free Free 1 project · 40 seats/project · 5 tables · 80 elements · watermarked PDF export · 1 AI floor-plan import preview Read 1 Oct 2026 · seatplanning.com
Event Pass $29, paid once 90 days one event · every premium feature on one chart Read 1 Oct 2026 · seatplanning.com
Premium $39 a month monthly unlimited projects · 1,000 seats/project · 80 tables · 1,500 elements · 3 collaborators · 2,000 email invitations/month · 3 AI floor-plan imports/month Read 1 Oct 2026 · seatplanning.com
Professional $89 a month monthly unlimited projects · unlimited seats/tables · 5,000 elements · unlimited collaborators · 5,000 email invitations/month · 10 AI floor-plan imports/month · priority support Read 1 Oct 2026 · seatplanning.com

Every SeatPlanning plan and price →

Strong points and limits

Strong points

  • Drag-and-drop editor includes tables, rooms, and labels
  • Imports guest lists from .xlsx files
  • Guests can RSVP by link or QR code
  • QR tickets can be scanned at event entrances
  • AI importer accepts venue photos or PDFs

Limits

  • Free plan is limited to one project and 40 seats
  • Free PDF exports are watermarked
  • Excel export is unavailable on the Free plan
  • No free trial is listed

Who it suits

SeatPlanning suits people organizing weddings, conferences, company dinners, school events, or other events that need seating layouts and RSVP collection. The Free plan may suit a small single-project chart; larger plans offer more capacity and collaboration.

Verdict

SeatPlanning pairs guest management with seating layouts, imports, RSVP tools, and QR check-in. The free tier has clear export and capacity limits, while paid options include one-event and monthly plans.

Where Specifiction places it

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