Simplisales

Simplisales is an ERP for wholesalers, distributors and manufacturers that ties order handling to inventory and customer management. It is most compelling for businesses receiving orders in a mix of digital and paper formats; smaller operations can start free, but automation and capacity quickly push them to paid plans.

Its broad wholesale workflow coverage is a strong fit for teams seeking one operational system, though plan limits on users, integrations, warehouses and storage deserve close attention before moving upmarket.

Overview

The platform spans sales orders, purchasing, inventory, warehouse management, customer management, invoicing, payments and B2B ordering. Orders can come through a storefront, branded mobile apps, WhatsApp, email, sales representatives, the dashboard or walk-ins. CSV imports and barcode scanning add further routes into the order workflow.

A useful distinction is that AI Order Capture creates draft orders from WhatsApp messages, emailed PDFs and photos of handwritten lists, rather than bypassing review. Staff can validate orders before processing. That can reduce rekeying for wholesalers who receive informal orders, but Free users get manual entry only.

Key features

Customer terms and product units

Simplisales applies customer-specific catalogues, price lists, volume discounts, contract rates and special pricing automatically. This suits wholesalers with negotiated terms that vary by account; the Free plan’s single price list and catalogue will constrain more complex assortments. Products can be managed and sold in units such as PCS, BOX, PACK, PALLET, KG or L without maintaining duplicate SKUs, a practical advantage for mixed-unit selling.

Mobile and integrations

Native iOS and Android customer apps use the wholesaler’s branding, colours and products. The ordering app can save orders offline and sync when connectivity returns, useful for customers with intermittent access. Integrations span accounting and ERP products including QuickBooks, Xero, Sage, Microsoft Dynamics 365 Business Central, SAP and Odoo, as well as commerce, payments and shipping services such as Shopify, WooCommerce, Stripe, Mollie, DHL and DPD. The number of integrations allowed depends on plan, so a business relying on several connections should budget for the relevant add-ons.

Enterprise includes REST API access with webhooks. Simplisales says most personal information is encrypted and protected from outside access. Its status page reports core services operational and 100% uptime for most listed services over the preceding 30 days.

Pricing

The Free plan costs nothing, billed Free forever. It allows 100 sales orders/month, 1 user, manual entry only, 1 catalogue, 1 price list, 1 warehouse, 1 currency and 1GB storage, while permitting unlimited SKUs and customers. It is a useful low-risk starting point, but the order cap and lack of AI capture make it a poor fit for busy teams or mixed-format order intake.

Essential costs €120 a month, billed monthly. It includes 2 dashboard users, with extra users at +€60/month per extra user, unlimited sales orders, 1 integration, 2 price lists, 10GB storage and AI Order Capture. This is the clearest step up for a small operation where transcription is a real burden, although one integration and two price lists may be restrictive.

Professional costs €600 a month, billed monthly. It includes 5 dashboard users, with extra users at +€60/month per extra user; 2 integrations, with +€120/month per extra integration; unlimited catalogues and price lists; up to 3 warehouses; 3 currencies; and 100GB storage. It suits a larger or more varied wholesale operation that needs multiple catalogues and sites, but the base price is a substantial commitment.

Enterprise uses custom pricing & onboarding and includes 25 dashboard users, extra users at +€60/month per extra user, 2 integrations with +€120/month per extra integration, unlimited warehouses and currencies, SSO and 5TB storage. It is aimed at larger organizations needing broad capacity and SSO; its commercial fit depends on a custom quote. A 30-day trial is also offered.

Platforms

Simplisales runs on web, iOS and Android, and provides an API. The offline order-saving and later sync capability is specifically useful in its customer ordering app.

Who it's for

Wholesale businesses, distributors and manufacturers handling multiple order channels are the natural audience. The strongest case is a team that wants customer-specific pricing and inventory tied to order capture, especially when orders arrive as messages, PDFs or handwritten lists. A small business with light volume may find Free sufficient initially; teams requiring more than one integration, multiple warehouses, or ample user seats should compare the paid-tier allowances against expected growth.

Pros and cons

Pros: AI drafts from messages, PDFs and handwritten lists can cut transcription, while validation keeps staff in control.

Pros: Automatic customer terms and multiple selling units support the varied pricing and packaging common in wholesale.

Pros: Offline customer ordering and branded native apps give buyers a dedicated mobile channel.

Cons: Free limits orders to 100/month and one user, and excludes AI order capture.

Cons: Essential allows only one integration, while added users and integrations carry stated monthly charges.

Cons: Professional’s €600 a month entry price may be excessive for a smaller operation that only needs order capture.

Alternatives

Brandboom is worth considering when product presentations and Marketplace orders matter more than Simplisales’ broader ERP scope; its Free plan supports products, presentations and unlimited Marketplace orders, with limits on orders outside the Marketplace.

Onsight may suit teams seeking a paid sales platform with broad desktop and mobile coverage: its Starter plan is $54 a month, billed $54 /user/mo, and caps products at 1,000, customers at 1,000, orders at 500/month and image storage at 5 GB.

BreezeFSM is another paid option with a free trial.

Kinematic is a candidate when field-force functions such as GPS tracking, geo-verified attendance and route planning are the priority; its Field Force plan is ₹599 a month, billed yearly, with monthly billing available at a 20% premium.

RepZio has a free Basic sales rep license, but that tier lacks iOS app access and order submission, so it is a narrower starting point than Simplisales’ order and inventory system.

inSitu Sales may fit teams focused on a field sales rep app: Starter App costs $200 a month, includes 3 users, and charges $34.99/user/month for additional app users.

Kladana Online Order App offers a web-only free plan billed only annually, with one user, one company, unlimited warehouses, 50 MB storage, 200 items, 200 counterparties and 200 transactions.

Orderwerks is an alternative for businesses wanting a web portal and sales app at $60 a month per user, with volume pricing for teams of five or more.

Order Entry Software is a broader category to compare.

Verdict

Choose Simplisales if wholesale order intake, inventory and customer-specific pricing need to work together, particularly when staff spend time transcribing messages, PDFs or handwritten orders. The draft-and-validate approach and broad operational scope are its strongest reasons to buy. Look elsewhere if the required integration count, user capacity or Professional price outweighs those benefits; the free tier is best treated as a capped starting point, not a full-featured long-term plan.