StaffPortal

Spec sheet

Purpose

StaffPortal is a self-hosted, open-source HR and workforce platform for managing attendance, leave, timesheets, expenses, visitors, wellness, and IT support.Read 12 Oct 2026 · sarmalinux.com

Audience

The maker describes use cases including growing agencies, manufacturers and warehouses, charities, co-ops, schools, clinics, and professional practices.Read 12 Oct 2026 · sarmalinux.com

Free plan

YesRead 22 Sep 2026 · sarmalinux.com

Integrations

The product names Microsoft Entra ID, Google Workspace, GitHub, and GitLab for SSO, and CSV payroll exports compatible with Xero, QuickBooks, and Sage.Read 12 Oct 2026 · sarmalinux.com

Security

The maker says Postgres Row Level Security applies to every table and role checks are also enforced by middleware.Read 12 Oct 2026 · sarmalinux.com

License

The project is released under the MIT license.Read 12 Oct 2026 · sarmalinux.com

Headquarters

Hemel Hempstead, UKRead 28 Sep 2026 · sarmalinux.com

Maker

SarmaLinux describes itself as an independent software studio; its About page identifies Sarma as a solo software engineer based in the UK.Read 12 Oct 2026 · sarmalinux.com

Attendance

Attendance features include clock-in and clock-out, work-from-home status, late-arrival detection, contracted-hours summaries, and timesheet exports.Read 12 Oct 2026 · sarmalinux.com

Audit and privacy

StaffPortal provides an append-only audit log of privileged actions and a JSON GDPR data export for members.Read 12 Oct 2026 · sarmalinux.com

Email and AI

Resend handles notifications, while an optional AI assistant uses Groq by default and is disabled when GROQ_API_KEY is unset.Read 12 Oct 2026 · sarmalinux.com

Employee onboarding

YesRead 22 Sep 2026 · sarmalinux.com

Employee records

YesRead 22 Sep 2026 · sarmalinux.com

Hosting

A deployment uses one Supabase project and one Vercel deployment, and the operator must manage both.Read 12 Oct 2026 · sarmalinux.com

Leave

Leave management supports multiple leave types, up to three sequential approvers, monthly accruals, and PDF certificates.Read 12 Oct 2026 · sarmalinux.com

Limitations

Each deployment serves one organisation, SCIM provisioning is not shipped, and StaffPortal does not include a certified payroll engine.Read 12 Oct 2026 · sarmalinux.com

Time tracking

YesRead 22 Sep 2026 · sarmalinux.com

Time-off management

YesRead 22 Sep 2026 · sarmalinux.com

Visitor kiosk

A PIN-based kiosk lets staff clock in or out and visitors check in, with QR-coded visitor references and printable passes.Read 12 Oct 2026 · sarmalinux.com

Plans and prices

Every StaffPortal plan and price →

Where Specifiction places it

• HR Software#106 of 2337.7