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Stairkey

stairkey.com

From C$10/mo Free plan WebiOSAndroid
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Spec score 8.5 #8 of 27 in Remodeling Contractor Software

What it is

Stairkey is a workspace that brings CRM, scheduling, estimates, invoicing, portals, email, websites, storage, accounting, and administration together. An approved quote can become a job with tasks, a schedule, a crew, and a materials list. Contractors can use the Takeoff Builder to calculate quantities from room dimensions, openings, finishes, and formulas. Realty tools cover property records, listing history, showings, open-house sign-in, listing presentations, condition templates, and deal context. Optional double-entry accounting supports invoices, expenses, reconciliation, and reporting. Its assistant can draft quotes, tasks, expense entries, and messages; it does not save or send the content until the user approves it. AI starts disabled and is charged per use, with receipt reading given as a 15¢ example. Stairkey works on Android, iOS, and the web. The first month is free with all features unlocked and no card required. The owner seat starts at $20 CAD per month, and a member seat starts at $10 CAD per month; both include monthly usage and have stated caps.

Spec sheet

What it does
Stairkey is an end-to-end workspace combining CRM, estimates, scheduling, invoices, portals, storage and optional accounting for service businesses.Read 15 Oct 2026 · stairkey.com
Product
Stairkey combines CRM, scheduling, estimates, invoicing, portals, email, websites, storage, accounting, and admin in one workspace.Read 8 Oct 2026 · stairkey.com
Trial
The first month is free with every feature unlocked and no credit card required.Read 8 Oct 2026 · stairkey.com
Integrations
Software Advice identifies Claude as an integration for Stairkey.Read 15 Oct 2026 · softwareadvice.com
Security
Team security controls include two-factor authentication, recovery codes, active device management, and session controls.Read 8 Oct 2026 · stairkey.com
Support
Stairkey says contact messages receive a reply within one business day and offers demos and an on-site question assistant.Read 15 Oct 2026 · stairkey.com
Headquarters
Stairkey Software Inc. gives Toronto, Ontario, Canada as its location.Read 15 Oct 2026 · stairkey.com
Accounting
The optional accounting module provides double-entry books, invoice and expense records, reconciliation and reporting.Read 15 Oct 2026 · stairkey.com
AI assistant
The AI assistant answers workspace questions, drafts messages and imports contacts from documents while leaving sending and saving under user control.Read 15 Oct 2026 · stairkey.com
AI pricing
AI is off until enabled and priced per use; the site gives 15¢ to read a receipt as an example.Read 8 Oct 2026 · stairkey.com
AI processing
The marketing site's Ask Stairkey assistant is powered by Anthropic Claude; submitted questions are processed in the United States and are not retained for model training.Read 15 Oct 2026 · stairkey.com
API and SDKs
Software Advice lists API among Stairkey's features, but the reviewed Stairkey pages do not provide public API reference documentation or SDK download links.Read 15 Oct 2026 · softwareadvice.com
Business website
The optional website module publishes services, galleries, contact information, social links, local SEO fields and testimonials.Read 15 Oct 2026 · stairkey.com
Canadian tax support
The product supports HST and GST, holdbacks, T5018 and T4A summaries, and a T2125-oriented year-end package.Read 15 Oct 2026 · stairkey.com
Client portals
Customers can review status, approve work, upload files and see next steps through client portals.Read 15 Oct 2026 · stairkey.com
Company size and funding
The reviewed official and independent pages do not state employee count, funding, investors or ownership beyond Brian Guy being identified as founder.Read 15 Oct 2026 · stairkey.com
Contractor tools
The Takeoff Builder uses room dimensions, openings, finishes, and formulas to calculate quantities.Read 8 Oct 2026 · stairkey.com
Contractor workflow
Contractors can measure rooms, generate formula-based takeoffs, create estimates, manage change orders and track jobs.Read 15 Oct 2026 · stairkey.com
CRM and pipeline
The CRM stores leads, contacts, notes, files, deal stages, job stages and next actions.Read 15 Oct 2026 · stairkey.com
Data export
Administrators can export full tenant data for backups, migrations, or recordkeeping.Read 8 Oct 2026 · stairkey.com
Documentation
The official guides area provides a full workflow video plus setup, estimating, recurring-job and billing walkthroughs.Read 15 Oct 2026 · stairkey.com
Email tools
Email features include inbox, sent mail, drafts, templates, campaigns, sequences, suppression lists and reply-aware follow-up.Read 15 Oct 2026 · stairkey.com
Independent product description
TopBusinessSoftware describes Stairkey as a construction-focused web application combining estimating, invoicing, project management, accounting and CRM.Read 15 Oct 2026 · topbusinesssoftware.com
Invoices and payments
Invoices can be one-off, recurring or generated from completed visits, with payment state shown beside the job.Read 15 Oct 2026 · stairkey.com
Launch listing date
Shipit lists Stairkey with a publication date of June 24, 2026.Read 15 Oct 2026 · shipit.buzz
Licence
The reviewed official pages do not state an open-source licence or publish source code, so licensing status is undisclosed.Read 15 Oct 2026 · stairkey.com
Limit: independent review evidence
Software Advice explicitly says Stairkey has no user reviews yet, so repeated independent praise or complaints are not available.Read 15 Oct 2026 · softwareadvice.com
Maker founder
The official site identifies Brian Guy as founder, a contractor since 2014 and realtor since 2018.Read 15 Oct 2026 · stairkey.com
Maker legal name
The legal entity shown on Stairkey's site is Stairkey Software Inc.Read 15 Oct 2026 · stairkey.com
Marketing-site privacy
The marketing site says it does not sell or rent submitted information and uses cookieless Google Analytics and PostHog measurements.Read 15 Oct 2026 · stairkey.com
Mobile
The product page says Stairkey works on mobile for quoting, checking the day, and sending invoices from the job site.Read 8 Oct 2026 · stairkey.com
Mobile use
Stairkey states that the application runs on desktop and mobile and supports on-site quoting and project timelines.Read 15 Oct 2026 · stairkey.com
Praise: product breadth
Shipit describes Stairkey as replacing disconnected contractor and realtor tools with CRM, takeoffs, invoices, payments, scheduling, job costing and accounting in one workspace.Read 15 Oct 2026 · shipit.buzz
Rating on Capterra
Not rated out of 5 from 0 reviews; the Capterra listing provides product information but no customer review score.Read 15 Oct 2026 · capterra.com
Rating on GetApp
Not rated out of 5 from 0 reviews; the listing displays zero user reviews.Read 15 Oct 2026 · getapp.com
Rating on Software Advice
Not rated out of 5 from 0 reviews; the listing says no reviews yet.Read 15 Oct 2026 · softwareadvice.com
Real estate
Realty tools include property records, listing history, showings, open-house sign-in, listing presentations, condition templates, and deal context.Read 8 Oct 2026 · stairkey.com
Real-estate workflow
Real-estate users get deal pipelines, offer tracking, showings, critical dates and contact follow-up.Read 15 Oct 2026 · stairkey.com
Scheduling
Scheduling supports recurring or one-off visits, crew availability and double-booking checks.Read 15 Oct 2026 · stairkey.com
Self-hosting
The reviewed official pages describe the hosted application at app.stairkey.com and do not document a self-hosted deployment option.Read 15 Oct 2026 · stairkey.com
Team security
Team controls include roles, invitations, teams, dashboard visibility, two-factor authentication, device sessions and tenant data export.Read 15 Oct 2026 · stairkey.com
Workflow
An approved quote can generate a job with tasks, a schedule, a crew, and a materials list.Read 8 Oct 2026 · stairkey.com

Plans and prices

Accountant role Free free seat; metered usage can apply does not count toward seat limit · $20 monthly usage room · maximum $20/month metered usage Read 15 Oct 2026 · stairkey.com
Member seat C$10 a month usage-based; capped at $30/month same features as owner seat · $10 monthly usage allowance · admins, estimators and crew leads Read 15 Oct 2026 · stairkey.com
Website add-on C$10 a month shared team allowance; prorated when active public business website · $10 shared usage allowance Read 15 Oct 2026 · stairkey.com
Accounting add-on C$20 a month shared team allowance; prorated when active double-entry books · invoice and expense integration · reconciliation · reporting Read 15 Oct 2026 · stairkey.com
Owner seat C$20 a month usage-based; capped at $100/month all core features · $20 monthly usage allowance · estimates · scheduling · invoicing · portals · CRM Read 15 Oct 2026 · stairkey.com

Every Stairkey plan and price →

Strong points and limits

Strong points

  • Approved quotes can create jobs with tasks and schedules
  • Takeoff Builder calculates quantities from project details
  • Administrators can export full tenant data
  • AI drafts wait for user approval

Limits

  • AI is off until enabled and billed per use
  • Owner and member seats have monthly caps
  • The free period lasts only the first month

Who it suits

Stairkey suits contractor and real estate teams that want project workflows, client-facing portals, and administrative tools in one workspace. Its mobile access may also suit people quoting, checking schedules, or invoicing from a job site.

Stairkey in depth

Read the full write-up

Overview

Stairkey is an all-in-one workspace for contractors and real estate teams, with tools that connect estimates, jobs, accounting, and property activity. It suits businesses that work across those functions and want client and subcontractor portals. Its breadth is compelling, but seat caps, add-ons, and usage charges make the full cost worth considering before committing.

Key features

An approved quote can turn into a job with tasks, a calendar schedule, a crew, and a materials list. That connection can reduce duplicate setup between sales and delivery, while change orders and client and subcontractor portals support coordination once work is underway.

The Takeoff Builder calculates quantities from room dimensions, openings, finishes, and formulas. It is relevant for contractors who estimate from measured spaces; teams with simpler estimating needs may not benefit from that specialized workflow. Realty tools include property records, listing history, showings, open-house sign-in, listing presentations, condition templates, and deal context, making Stairkey a more natural fit for firms bridging property and construction work than for a single-purpose contractor operation.

Optional double-entry accounting covers invoices, expenses, reconciliation, and reporting. The AI assistant drafts quotes, tasks, expense entries, and messages, but waits for approval before saving or sending them. AI is off until enabled and billed per use; reading a receipt is priced at 15¢ as an example, so frequent use can add to operating costs.

Two-factor authentication, recovery codes, active device management, and session controls give teams practical account safeguards. Administrators can export full tenant data for backups, migrations, or recordkeeping. Canadian businesses also get HST and GST support on quotes and invoices, plus year-end exports with T5018 and T4A summaries and a T2125-mapped package.

Pricing

Stairkey is paid, with pricing from 10 CAD/user/mo. The first month is free with every feature unlocked and no credit card required, which gives teams room to assess the full workflow before paying.

Accountant role: free, billed $0/mo per seat. It does not count against the seat limit and includes a $20 usage room, though metered usage can be billed up to $20/mo. This is suited to an accountant who needs access without taking a regular seat, but it is not necessarily cost-free if usage is incurred.

Member seat: C$10 a month, billed at a $10/mo floor and capped at $30/mo. It includes the same features as an owner seat and $10 of monthly usage. The lower floor makes it the entry point for staff, while the cap means usage can raise the bill.

Owner seat: C$20 a month, starts at $20/mo and is capped at $100/mo. It includes every core feature and $20 of monthly usage for one owner; the price rises with the storage plan. This is the core choice for an owner, but the cap and storage-linked price mean the floor is not the only figure to budget for.

Website add-on: C$10 a month, adding $10/mo while active, prorated when active, with a public website and $10 shared team usage.

Accounting add-on: C$20 a month, adding $20/mo while active, prorated when active, with double-entry books and $20 shared team usage.

The add-ons let teams pay for a public website or accounting only when they need those capabilities, but both increase the recurring bill while active. AI is separately metered rather than included in the seat allowance.

Platforms

Stairkey runs on Android, iOS, and the web. Its mobile workflow is aimed at quoting, checking the day's schedule, and sending invoices from the job site. The product is based in Toronto, Ontario, Canada.

Who it's for

Stairkey is strongest for small contractor or property businesses that want estimates, scheduling, field coordination, accounting options, and real estate workflows in one workspace. Canadian firms have a particular reason to consider it because of its HST/GST handling and year-end tax exports. Teams that need only a basic estimate-and-invoice tool, or that want predictable seat costs without usage charges and optional extras, should compare narrower products.

The team says it replies to support requests within one business day and can arrange a guided demo, useful for companies evaluating a broad system before adopting it.

Pros and cons

Pro: Approved quotes can generate an organized job with tasks, schedule, crew, and materials, linking sales to delivery.

Pro: Data export, security controls, and client and subcontractor portals address administration and coordination needs beyond estimating.

Pro: Canadian tax support includes HST/GST on documents and T5018, T4A, and T2125-oriented year-end exports.

Con: Seat costs can rise with metered usage, storage plans, and active add-ons, so the base per-seat price does not capture every team's total.

Con: AI carries a separate per-use charge, which makes frequent drafting or receipt reading another budget line.

Con: Its broad contractor and realty scope may be unnecessary overhead for a business seeking only straightforward estimating.

Alternatives

For a broader shortlist, see Remodeling Contractor Software.

Buildxact is worth considering if a free plan and complimentary AI-estimating credits matter more than Stairkey's combined contractor and real estate scope.

Houzz may fit buyers who want a free starting tier with 3D Floor Planner, estimates, and invoicing.

Workhand offers a free tier with one active job, one teammate, and monthly estimate and invoice caps; it may suit a very small operation testing basic job workflows at no charge.

BuildBook is another option for readers comparing construction software.

Clear Estimates may suit teams focused on estimates and customers, with a Standard annual plan at $59 a month for unlimited estimates and customers and one login.

Buildshop has a free Basic tier covering estimates, invoices, tasks, contact management, messaging, project portfolio, and bid center.

Build Method is an option for buyers seeking a paid, feature-inclusive one-user plan at $99 a month.

Buildern may suit a team seeking a paid construction platform with a two-seat Starter plan at $225 a month billed annually.

Verdict

Choose Stairkey if your business needs contractor workflows alongside real estate tools, portals, accounting options, and Canadian tax exports in one system. Its strongest case is the connection from quote to scheduled job, backed by useful controls for teams and data portability. Look elsewhere if you need only simple estimating or want a bill without usage-based charges and add-ons to track.

Verdict

Stairkey combines operational, accounting, and real estate tools in a single workspace, with data export and team security controls. Its pricing includes usage charges, so teams should consider seat caps and the optional add-ons alongside the first-month trial.

Where Specifiction places it

Alternatives to StairkeyAll alternatives →