SysTools Office 365 Backup & Restore Tool

Spec sheet

What it does

SysTools Office 365 Backup & Restore is a desktop utility for backing up Microsoft 365 mailbox data to local storage and restoring data from backup files.Read 21 Oct 2026 · systoolsgroup.com

Purpose

The tool backs up Microsoft 365 mailbox data to local storage and can restore data from PST files.Read 8 Oct 2026 · systoolsgroup.com

Platforms

The product is available for Windows and Mac OS.Read 8 Oct 2026 · systoolsgroup.com

Trial

A free demo is offered, and the product page says it can be used to try the software before buying; it does not state a trial duration.Read 21 Oct 2026 · systoolsgroup.com

Integrations

The product page describes Microsoft 365 as its source and destination ecosystem and does not list other application integrations.Read 21 Oct 2026 · systoolsgroup.com

Security

The product page says data is encrypted during storage and transfer and that account credentials are not saved on SysTools’ or a third-party server.Read 8 Oct 2026 · systoolsgroup.com

Headquarters

New Delhi, IndiaRead 28 Sep 2026 · systoolsgroup.com

Founded

2007Read 28 Sep 2026 · systoolsgroup.com

Company

SysTools Software Pvt. Ltd. says it was established in 2007 and lists its address in Dwarka, Delhi, India.Read 8 Oct 2026 · systoolsgroup.com

Additional Windows requirements

The product page specifies .NET Framework 4.6 or later and a current Microsoft Visual C++ Redistributable.Read 21 Oct 2026 · systoolsgroup.com

API and SDKs

The product page links to guides and documentation but does not describe a public API or SDK.Read 21 Oct 2026 · systoolsgroup.com

Batch backup

Administrators can submit a CSV of source mailbox IDs to back up multiple users in one run.Read 21 Oct 2026 · systoolsgroup.com

Bulk operation

Admins can back up multiple mailboxes using a CSV file containing source account details.Read 8 Oct 2026 · systoolsgroup.com

Company certifications

SysTools says its ISO 9001:2015 and ISO 27001:2013 certifications reflect its quality and compliance commitments.Read 8 Oct 2026 · systoolsgroup.com

Company founding

Crunchbase lists SysTools as founded in 2007.Read 21 Oct 2026 · crunchbase.com

Company headquarters

Crunchbase lists Springville, Utah, United States, while LinkedIn identifies SysTools with Pune, Maharashtra; the sources differ.Read 21 Oct 2026 · crunchbase.com

Company legal name

Crunchbase identifies the legal name as SysTools Software Pvt. Ltd.Read 21 Oct 2026 · crunchbase.com

Company ownership and funding

Crunchbase describes SysTools as private and for-profit, and the opened profile does not state a funding amount.Read 21 Oct 2026 · crunchbase.com

Company size

Crunchbase lists 101–250 employees and LinkedIn shows 141 employees on its company profile.Read 21 Oct 2026 · crunchbase.com

Current vendor version

The product page lists version 7.7.0 for Windows and Mac, released in February 2026.Read 21 Oct 2026 · systoolsgroup.com

Data types

It supports backup of emails, contacts, calendars, and documents.Read 8 Oct 2026 · systoolsgroup.com

Delta backup

The vendor lists delta backup, which saves newly added mailbox data on later backup runs.Read 21 Oct 2026 · systoolsgroup.com

Documentation

The vendor links Windows and Mac guides, documentation, installation instructions, uninstallation instructions, and EULAs from the product page.Read 21 Oct 2026 · systoolsgroup.com

Free version limit

The free version allows backup and restore of up to two user accounts.Read 8 Oct 2026 · systoolsgroup.com

In-place archive

The product can back up in-place archive mailboxes while retaining their folder hierarchy.Read 21 Oct 2026 · systoolsgroup.com

Individual accounts

The page says a single Office 365 user can back up and restore an account without admin credentials.Read 8 Oct 2026 · systoolsgroup.com

License and source availability

The EULA describes proprietary copyrighted software, restricts reverse engineering and redistribution, and grants a non-exclusive license; the product is not presented as open source.Read 21 Oct 2026 · systoolsgroup.com

License limit

The purchase page states that backup and restore for the same user require two separate licenses.Read 8 Oct 2026 · systoolsgroup.com

Limit: Initial loading time

A G2 reviewer says the first mailbox load can be slow.Read 21 Oct 2026 · g2.com

Mac requirements

The listed Mac requirements include 8 GB RAM, about 500 MB for installation, at least 5 GB free for data, and an Intel or Apple Silicon computer.Read 21 Oct 2026 · systoolsgroup.com

Mailbox backup

The product backs up emails, calendars, contacts, and documents while preserving mailbox metadata and folder structure, according to the vendor.Read 21 Oct 2026 · systoolsgroup.com

Mailbox coverage

It supports shared mailboxes and in-place archive mailboxes.Read 8 Oct 2026 · systoolsgroup.com

Microsoft 365 access

The vendor's setup walkthrough shows entering an administrator email and application ID to connect the tool.Read 21 Oct 2026 · systoolsgroup.com

Monitoring

The vendor lists a centralized dashboard and notifications for successful or failed backup jobs.Read 21 Oct 2026 · systoolsgroup.com

Output format

The product saves email, contact, and calendar backups in PST format for Outlook.Read 8 Oct 2026 · systoolsgroup.com

Pause and resume

The product page says users can pause a backup and resume it later.Read 21 Oct 2026 · systoolsgroup.com

Praise: Ease of use

G2 reviewers praise the interface and describe the backup process as easy to use.Read 21 Oct 2026 · g2.com

Praise: Local mailbox copies

G2 reviewers value being able to save complete mailboxes locally for retention and access after employee departures.Read 21 Oct 2026 · g2.com

Praise: Support responsiveness

Recent Trustpilot reviewers describe receiving quick, knowledgeable help, though their reviews discuss other SysTools products rather than this Office 365 product specifically.Read 21 Oct 2026 · trustpilot.com

PST format

The product exports mailbox data to PST and can restore PST data to a Microsoft 365 mailbox.Read 21 Oct 2026 · systoolsgroup.com

Rating on G2

4.5 out of 5 from 4 reviews.Read 21 Oct 2026 · g2.com

Rating on Microsoft Marketplace

5.0 out of 5 from 1 rating for SysTools For Office 365 Backup Tool.Read 21 Oct 2026 · marketplace.microsoft.com

Rating on Trustpilot

4.5 out of 5 from 720 reviews for SysTools overall; the page is company-wide, not specific to this product.Read 21 Oct 2026 · trustpilot.com

Refund policy

The product page advertises a 30-day money-back offer.Read 21 Oct 2026 · systoolsgroup.com

Restore targets

The vendor says backup data can be restored to the original Microsoft 365 account or a different account.Read 21 Oct 2026 · systoolsgroup.com

Security claims

The product page claims encryption during storage and transfer and says the tool supports industry standards and compliance needs.Read 21 Oct 2026 · systoolsgroup.com

Selective backup

Users can filter backup by date and choose specific folders instead of backing up the entire mailbox.Read 21 Oct 2026 · systoolsgroup.com

Self-hosting

The product runs as a Windows or Mac desktop utility and saves backups locally; the vendor does not describe a separate self-hosted server edition.Read 21 Oct 2026 · systoolsgroup.com

Shared mailboxes

The vendor says shared mailbox data can be backed up to PST with email and folder filters.Read 21 Oct 2026 · systoolsgroup.com

Single-user backup

The product supports backup and restore of an individual Microsoft 365 account without administrator credentials.Read 21 Oct 2026 · systoolsgroup.com

Storage and retention

Backups are saved to a user-selected local location, where the vendor says users can retain them without a time limit.Read 21 Oct 2026 · systoolsgroup.com

Supported operating systems

The vendor lists Windows 10 and 11 64-bit, Windows Server 2016 through 2025, and macOS versions from 10.8 through 15 and above.Read 21 Oct 2026 · systoolsgroup.com

Windows requirements

The listed Windows requirements include 8 GB RAM, an 8-core 2.3 GHz processor, about 500 MB for installation, and at least 5 GB free for backup data.Read 21 Oct 2026 · systoolsgroup.com

Plans and prices

Every SysTools Office 365 Backup & Restore Tool plan and price →

Where Specifiction places it

• Cloud Backup Services#23 of 478.3