Toggl Track

Overview

Toggl Track is a time tracker that connects recorded hours with projects, clients, and billable work. It is best suited to freelancers and teams that need reporting across devices without employee surveillance. Its appeal is the combination of flexible capture and increasingly capable team reporting; the free tier, however, is capped by user count.

Key features

Users can enter time manually, start a real-time timer, or let tracking run in the background, and offline tracking is supported. On Free, focus mode, calendar integrations, tasks, boards, estimates, and personal-level reports make it useful for individual work organization. Those reports do not provide team oversight, so managers will need a paid plan for shared productivity and revenue reporting.

Reports can be filtered, grouped, and broken down by project, client, and team. Starter adds billable rates and team productivity and revenue reports. Premium adds profitability reports, fixed-fee projects, project dashboards, and timesheet approvals. That makes the tier boundary important: teams needing formal approval or project-margin insight must move beyond Starter.

Integrations include Jira, Asana, Notion, Slack, calendars, an API, MCP, and browser extensions; Jira and Asana integrations are specifically included with Premium. Toggl records work duration and purpose rather than screens, keystrokes, webcams, browsing history, or location. ISO certification, SOC 2 Type 1 compliance, and reported 99.9% uptime add useful assurance for organizations evaluating a work-hours system.

Pricing

Free costs nothing and is limited to a number of users. Manual and real-time timers, focus mode, calendar integrations, tasks, boards, estimates, and personal reports make it a credible starting point for individuals, but the user cap and personal-only reporting constrain team use.

Starter is $9 a month, with annual pricing shown alongside a four-month-free promotion. It adds billable rates, team productivity and revenue reports, timeline views, tags, milestones, PTO, public holidays, flexible hours, and team reports. It suits teams ready to share reporting, but it does not include approvals or profitability reports.

Premium is $16 a month, also with annual pricing shown alongside a four-month-free promotion. Profitability reports, fixed-fee projects, dashboards, timesheet approvals, Jira and Asana integrations, and single sign-on make it the relevant tier for teams with more formal project and access needs.

Enterprise has custom pricing. It adds personalized onboarding, a dedicated customer success manager, custom roles, and custom solutions, for organizations that need tailored administration and support. Paid plans offer a 30-day trial with no strings attached and can be canceled anytime.

Platforms

Toggl Track supports web, Windows and macOS desktop apps, iOS and Android mobile apps, and browser extensions. That breadth suits people who move between devices, while offline tracking helps when a connection is unavailable.

Who it's for

Freelancers can use Toggl Track to connect hours with client and billable work, while teams can add shared reporting and approvals as their needs grow. It is a particularly suitable option for organizations that want duration and purpose data without employee surveillance. It is less compelling for a small team that needs approvals but cannot justify Premium, or for a group whose free-plan user limit is too restrictive.

Pros and cons

Flexible time capture: manual entry, real-time timers, background tracking, and offline support accommodate different work patterns.

Clear path to team reporting: Starter adds team and revenue reporting, with profitability and approvals in Premium.

Privacy-conscious tracking: it records work duration and purpose without monitoring screens, keystrokes, webcams, browsing history, or location.

Free is constrained: the plan has a limited user count and personal-level reports, so it is not a team reporting solution.

Useful workflows sit higher up: approvals, profitability reports, and Jira and Asana integrations require Premium.

Alternatives

If leave administration is the priority rather than tracking project time, compare leave management software. For a broader comparison of time trackers, see time tracking software; teams focused on employee hours can also browse employee time tracking software.

OtisIO is a freemium alternative with a free tier for up to 10 users and features including rotas, time clock, and tasks, making its stated free allowance relevant to small teams. TNC Track offers five free seats, with additional seats at $5/seat after, and Team and Attendance free forever. actiPLANS has a free plan for 1–3 users and a stated yearly rate of $1.20 a month for 41–200 users. Day Off offers a free plan for up to 10 users with leave types and one-step approval. LeaveBoard has a free plan capped at nine employees with time-off tracking and an absence calendar. Shiftbase offers a free plan for up to 15 employees. Staff Leave has a free plan with unlimited users and mobile holiday booking. BookYourPTO is another alternative.

Verdict

Choose Toggl Track if you need cross-device time capture tied to projects and clients, with a route from personal reports to team oversight and approvals, and you value avoiding employee surveillance. Look elsewhere if your team needs approvals at the entry paid price or cannot work within the Free plan's user cap.