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TrackMyVendor

trackmyvendor.com

From $39/mo Free plan Web
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Spec score 7.6 #22 of 39 in Property Management Vendor Management Software

What it is

TrackMyVendor is a web service for managing contractor and vendor compliance documents, including certificates of insurance, W-9s, and licenses. Its AI extracts carrier, coverage, limits, and expiration dates from COI PDFs and parses W-9 information. Contractors can submit documents through a one-time magic link without creating an account. The service tracks licenses across all 50 states and says supported state databases are re-checked daily. Paid plans send expiration alerts to the team and contractor 90, 60, 30, and 7 days ahead. Pro supports grouping subcontractors by job or property and setting coverage requirements per project. Webhooks are described for Slack, Microsoft Teams, Zapier, and Make, with calendar feeds for Google, Outlook, and Apple Calendar. The free plan costs nothing for up to 25 subcontractors and one user. Starter is $39 a month; Pro is $59 a month. A 30-day trial needs no credit card, but each organization gets one trial; paid features stop afterward unless the organization checks out. QuickBooks Online is listed as planned for Q4 2026.

Spec sheet

Purpose
TrackMyVendor manages contractor and vendor compliance documents, including certificates of insurance, W-9s, and licenses.Read 30 Sep 2026 · trackmyvendor.com
Intended users
The site names general contractors, property managers, HOAs, homebuilders, roofing and restoration companies, staffing agencies, and other vendor-managing organizations as target users.Read 30 Sep 2026 · trackmyvendor.com
Integrations
The integrations page describes webhook connections to Slack, Microsoft Teams, Zapier, and Make, plus calendar feeds for Google, Outlook, and Apple Calendar.Read 30 Sep 2026 · trackmyvendor.com
Security
The privacy policy says the service uses TLS encrypted connections, secure credential storage, and access controls, and does not guarantee absolute security.Read 30 Sep 2026 · trackmyvendor.com
Support
The support page directs users with help requests to [email protected].Read 30 Sep 2026 · trackmyvendor.com
Alerts
Paid plans send email alerts to the team and contractor 90, 60, 30, and 7 days before expiration.Read 30 Sep 2026 · trackmyvendor.com
Data handling
The policy says uploaded COIs may be sent to Google Gemini AI for extraction and payment data is processed and stored by Stripe rather than TrackMyVendor.Read 30 Sep 2026 · trackmyvendor.com
Document collection
Contractors can upload documents through a one-time magic link without creating an account.Read 30 Sep 2026 · trackmyvendor.com
Document parsing
Its AI extracts carrier, coverage, limits, and expiration dates from COI PDFs, and parses W-9 information.Read 30 Sep 2026 · trackmyvendor.com
License checks
The service tracks licenses across all 50 states and says it automatically re-checks supported state databases daily.Read 30 Sep 2026 · trackmyvendor.com
Projects
The Pro plan supports grouping subcontractors by job or property and setting coverage requirements per project.Read 30 Sep 2026 · trackmyvendor.com
QuickBooks
QuickBooks Online is listed as planned for Q4 2026, while Procore, Buildertrend, Sage 100 Contractor, Xero, AppFolio, Yardi, and QuickBooks Desktop are being considered.Read 30 Sep 2026 · trackmyvendor.com
Trial conditions
The 30-day trial requires no credit card; after it ends, paid features stop unless the organization checks out, and each organization gets one trial.Read 30 Sep 2026 · trackmyvendor.com

Plans and prices

Free Free Free forever; no expiration date Up to 25 subcontractors · 1 user Read 30 Sep 2026 · trackmyvendor.com
Starter $39 a month Flat monthly price; no contract Unlimited subcontractors (1,000-contractor ceiling under fair use) · 2 users Read 30 Sep 2026 · trackmyvendor.com
Pro $59 a month Flat monthly price; no contract Unlimited subcontractors (1,000-contractor ceiling under fair use) · Unlimited users Read 30 Sep 2026 · trackmyvendor.com

Every TrackMyVendor plan and price →

Strong points and limits

Strong points

  • Contractors can upload through one-time magic links
  • Tracks licenses across all 50 states
  • Pro supports project-specific coverage requirements
  • 30-day trial requires no credit card

Limits

  • Free plan is limited to 25 subcontractors and one user
  • Starter costs $39 a month
  • Each organization gets one trial

Who it suits

TrackMyVendor suits general contractors, property managers, HOAs, homebuilders, roofing and restoration companies, staffing agencies, and other organizations managing vendors or contractors.

Verdict

TrackMyVendor brings document collection, license tracking, and expiration alerts into a web service. Check the user limits and trial conditions against the size of the organization.

Where Specifiction places it

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