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Trackstage

trackstage.app

Free plan WebAPISelf-hosted
Visit trackstage.app
Spec score 7.2 #24 of 28 in Speaker Management Software

What it is

Trackstage is a conference-program system for calls for papers, reviews, schedules, and speaker communications. Organizers use a wizard to define form questions, tracks, and deadlines, then can revise forms after publication. Reviewers score submissions, while organizers accept or decline talks and notify speakers. An agenda builder places sessions into rooms and time slots and flags room or speaker double-bookings. Speakers manage talks, biographies, photos, and requested tasks through a passwordless link. Published programs can provide talk and speaker pages, attendee itineraries, and calendar files. Trackstage connects with Claude, ChatGPT, and Codex, syncs with Airtable, and offers Google and Apple Calendar feeds. Its read API exposes talks, speakers, and proposals as JSON for event websites. The MIT license allows forking and rebranding. It can run as a hosted cloud app or on your own servers. Self-host costs nothing forever; Cloud costs nothing while in beta, with unlimited events, submissions, and speakers.

Spec sheet

Purpose
Trackstage handles call-for-papers submissions, reviews, conference agendas and speaker communications.Read 2 Oct 2026 · trackstage.app
Audience
The site lists developer conferences, community meetups, company summits, academic symposia, hackathons, user groups, workshop series and unconferences.Read 2 Oct 2026 · trackstage.app
API
A read API exposes talks, speakers and proposals as JSON for event websites.Read 2 Oct 2026 · trackstage.app
Integrations
The product connects with Claude, ChatGPT and Codex, supports Airtable sync, and provides Google and Apple Calendar feeds.Read 2 Oct 2026 · trackstage.app
Security
The maker says the hosted app uses real accounts, team invites and password resets; self-hosters control their own servers and data.Read 2 Oct 2026 · trackstage.app
Support
The maker links to GitHub for source code, documentation and issue reporting.Read 2 Oct 2026 · trackstage.app
License
Trackstage is MIT licensed, and the maker says users can fork and rebrand it.Read 2 Oct 2026 · trackstage.app
Agenda
Organizers can drag talks into rooms and times, with room and speaker double-bookings flagged.Read 2 Oct 2026 · trackstage.app
Form builder
A wizard lets organizers set form questions, tracks and deadlines, and change the form after it goes live.Read 2 Oct 2026 · trackstage.app
Public program
Published programs include pages for talks and speakers, attendee itineraries and calendar files.Read 2 Oct 2026 · trackstage.app
Review workflow
Reviewers can score talks, and organizers can accept or decline submissions and notify speakers.Read 2 Oct 2026 · trackstage.app
Speaker portal
Speakers use a passwordless link to manage their talks, bio, photo and checklist of requested tasks.Read 2 Oct 2026 · trackstage.app

Plans and prices

Cloud Free $0 while in beta Unlimited events · submissions · speakers · no credit card Read 2 Oct 2026 · trackstage.app
Self-host Free $0 forever Every feature · no tiers · run on your own servers Read 2 Oct 2026 · trackstage.app

Every Trackstage plan and price →

Strong points and limits

Strong points

  • Forms support questions, tracks, deadlines, and later edits
  • Reviewers can score submissions and organizers notify speakers
  • Agenda flags room and speaker conflicts
  • Passwordless speaker portal manages requested tasks
  • MIT license permits forking and rebranding

Limits

  • Cloud plan is free only while in beta
  • Self-hosting requires running your own servers
  • No paid tiers are listed
  • Hosted app uses real accounts and team invites

Who it suits

It suits organizers of conferences, meetups, summits, symposia, hackathons, user groups, workshops, and unconferences. Teams can choose hosted use or self-hosting with control of their servers and data.

Verdict

Trackstage covers the full conference-program workflow from applications through published schedules. Free hosted and self-hosted options, plus an open license, make deployment choice the main consideration.

Where Specifiction places it

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