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SPECIFICTION
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EasyChair

easychair.org

Free plan Web
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Spec score 8.3 #4 of 24 in Call for Papers Software

What it is

EasyChair is a web service for managing conferences from abstract submission and review through program generation, registration, and proceedings publishing. Its review workflow includes reviewer management, paper assignment, online discussion, and an author rebuttal phase, with support for standard and multi-track conferences. Other listed services include Smart CFP for calls for papers, Smart Slide for presentations, proceedings publishing, and preprints. Executive and VIP licenses include integrations with IEEE copyright management and ACM and Springer proceedings. The free license allows at most 20 submissions and excludes technical support. Professional licenses allow up to 60 submissions, cost $3.90 as a one-time purchase billed per submission, and require credit-card payment. Executive and VIP rates are listed from $6.10, paid once billed per submission, with unlimited submissions; helpdesk and technical support are included, and VIP adds an assigned manager. EasyChair says licenses include encrypted access, data backup, and replication. It is hosted on its own servers and cannot be installed on a customer's server. EasyChair says conferences using the service range from small workshops to events with nearly 5,000 submissions and thousands of participants.

Spec sheet

Purpose
EasyChair provides conference management, including abstract submission, reviewing, program generation, registration, and proceedings publishing.Read 29 Sep 2026 · easychair.org
Intended users
EasyChair says its conferences range from small workshops to events with nearly 5,000 submissions and thousands of participants.Read 29 Sep 2026 · easychair.org
Integrations
Executive and VIP licenses include integrations with IEEE copyright management, ACM proceedings, and Springer proceedings.Read 29 Sep 2026 · easychair.org
Security
EasyChair says its licenses include encrypted access, data backup, and replication.Read 29 Sep 2026 · easychair.org
Privacy
EasyChair says account passwords are stored encrypted, it uses secure cookies, and it does not use third-party cookies on its web pages.Read 29 Sep 2026 · login.easychair.org
Support
Helpdesk and technical support are available with Executive and VIP licenses; VIP also includes an assigned EasyChair manager.Read 29 Sep 2026 · easychair.org
Headquarters
58 Broadway, Bramhall, Stockport, SK7 3BU, UKRead 28 Sep 2026 · easychair.org
Founded
2006Read 28 Sep 2026 · easychair.org
Conference formats
EasyChair supports standard and multi-track conference models.Read 29 Sep 2026 · easychair.org
Free tier limit
The free license is for conferences with at most 20 submissions and does not include technical support.Read 29 Sep 2026 · easychair.org
Hosting model
EasyChair says it is a web service hosted on its own high-performance server and cannot be installed on a customer's server.Read 29 Sep 2026 · easychair.org
Other services
EasyChair lists Smart CFP for calls for papers, Smart Slide for conference presentations, proceedings publishing, and preprints.Read 29 Sep 2026 · easychair.org
Professional limit
Professional licenses have a maximum of 60 submissions and can only be paid by credit card.Read 29 Sep 2026 · easychair.org
Reliability
EasyChair says it runs 24/7/365, has uptime over 99.99%, and keeps live data replicas on three additional backup servers.Read 29 Sep 2026 · easychair.org
Review workflow
Its conference tools include reviewer management, paper assignment, online discussion, and an author rebuttal phase.Read 29 Sep 2026 · easychair.org

Plans and prices

Free Free Maximum 20 submissions · No technical support Read 29 Sep 2026 · easychair.org
Professional $3.90, paid once per submission Maximum 60 submissions · Credit card payment only Read 29 Sep 2026 · easychair.org
Executive and VIP $6.10, paid once from USD 6.10 per submission Unlimited submissions · Executive and VIP rates shown for fixed price plans based on prepayment; other plans may cost more · VIP setup fee shown as [*VIP-FIX-SET*] Read 29 Sep 2026 · easychair.org

Every EasyChair plan and price →

Strong points and limits

Strong points

  • Supports standard and multi-track conference formats.
  • Review workflow includes discussion and author rebuttals.
  • Free license is available for up to 20 submissions.
  • Executive and VIP include technical support.
  • Executive and VIP licenses allow unlimited submissions.

Limits

  • Free license does not include technical support.
  • Professional license is limited to 60 submissions.
  • Professional payment is by credit card only.
  • Cannot be installed on a customer's server.

Who it suits

EasyChair suits organizers managing conference submissions, review, schedules, registration, or proceedings. Its free license is limited to smaller events, while larger submission volumes require an Executive or VIP license.

Verdict

EasyChair covers conference workflows from submissions through proceedings, with license limits and support varying by tier. Organizers should check the per-submission pricing and hosting constraints against their event needs.

Where Specifiction places it

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