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SPECIFICTION
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VendrVault

vendrvault.com

From $49/mo Free plan Web
Visit vendrvault.com
Spec score 7.4 #30 of 39 in Property Management Vendor Management Software

What it is

VendrVault collects vendor certificates of insurance, W-9s, and licenses, reads documents, and reminds teams before paperwork expires. It is described for property managers tracking insurance across buildings and general contractors checking subcontractor coverage and licenses before mobilization. Vendors can upload files through an emailed link without creating an account or paying. AI extracts details such as expiration dates and coverage limits from certificates and licenses; W-9s are not sent to AI. Admins can correct AI readings and make every approval or rejection. Reminders go out 30 days before expiry, 7 days before expiry, and after expiry, with at most one reminder each day. Vendor documents are visible only to the customer’s company. VendrVault is web-based and has a free plan for up to 10 vendors. Paid options are Starter at $49 a month for 50 vendors, Growth at $149 a month for 150 vendors, and Pro at $349 a month for 500 vendors. Each plan has a monthly quota for AI document reads. New companies get 14 days of Growth without a card, and annual billing includes two months free. Higher plans add auto-review, fix requests, contracts, audit export, verification, and insights.

Spec sheet

Purpose
VendrVault collects certificates of insurance, W-9s, and licenses from vendors, reads them, and sends reminders before documents expire.Read 8 Oct 2026 · vendrvault.com
Intended users
The site describes workflows for property managers and general contractors, including tracking vendor insurance across buildings and clearing subcontractor coverage and licenses before mobilization.Read 8 Oct 2026 · vendrvault.com
Trial
Every new company gets 14 days of Growth without a card.Read 8 Oct 2026 · vendrvault.com
Privacy
The site says vendor documents are visible only to the customer's company.Read 8 Oct 2026 · vendrvault.com
Additional features
The site says higher plans add auto-review, fix requests, contracts, audit export, verification, and insights.Read 8 Oct 2026 · vendrvault.com
Annual billing
Annual billing includes two months free.Read 8 Oct 2026 · vendrvault.com
Document review
AI reads certificates and licenses to extract details such as expiration dates and coverage limits; W-9s are not sent to AI.Read 8 Oct 2026 · vendrvault.com
Human approval
Admins make every approval and rejection, and can correct AI reads.Read 8 Oct 2026 · vendrvault.com
Notable limit
Every plan has a monthly quota for AI document reads.Read 8 Oct 2026 · vendrvault.com
Reminders
The service sends reminders 30 days before expiry, 7 days before expiry, and after expiry, with at most one reminder per day.Read 8 Oct 2026 · vendrvault.com
Setup and fees
The site says setup takes 10 minutes and advertises no demo, minimums, or implementation fee.Read 8 Oct 2026 · vendrvault.com
Vendor uploads
Vendors can upload documents through an emailed link without creating an account or paying.Read 8 Oct 2026 · vendrvault.com

Plans and prices

Free Free Up to 10 vendors Read 8 Oct 2026 · vendrvault.com
Starter $49 a month $49 a month 50 vendors Read 8 Oct 2026 · vendrvault.com
Growth $149 a month $149 a month 150 vendors Read 8 Oct 2026 · vendrvault.com
Pro $349 a month $349 a month 500 vendors Read 8 Oct 2026 · vendrvault.com

Every VendrVault plan and price →

Strong points and limits

Strong points

  • Vendors upload through a link without an account.
  • Admins control approvals and can correct AI readings.
  • Reminders cover upcoming and past expirations.
  • Free plan supports up to 10 vendors.
  • New companies get 14 days of Growth without a card.

Limits

  • Every plan has a monthly AI document-read quota.
  • Free plan is limited to 10 vendors.
  • Starter supports 50 vendors.
  • The service is web-based.

Who it suits

VendrVault suits property managers, general contractors, and teams that collect vendor insurance or compliance documents. It may help organizations that need to track expiry dates and keep approval decisions with admins.

Verdict

VendrVault focuses on collecting and tracking vendor paperwork, with AI extraction and admin-controlled decisions. Check vendor limits and monthly document-read quotas before selecting a plan.

Where Specifiction places it

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