Viima

Viima is an idea-management platform for teams that need to collect and assess proposals from employees and outside stakeholders. It suits organizations building a repeatable innovation process, from a small pilot to an organization-wide program. The choice is less compelling for teams that need more than a single board but want to stay on a free plan.

Overview

Viima supports a full idea cycle: collecting submissions, refining them, prioritizing them, and moving selected ideas toward implementation. Employees, customers, suppliers, and other stakeholders can contribute, which makes the product relevant to programs that reach beyond an internal suggestion box. Bubble, list, and Kanban views offer different ways to manage submissions; the practical value depends on whether a team wants a visual overview, a straightforward list, or a stage-based workflow.

Boards can use configurable innovation processes, and teams can define evaluation metrics for prioritizing ideas. Voting, idea scoring, and duplicate detection add ways to compare submissions and handle overlap. This makes Viima better suited to teams that need structured review than to those seeking only a place to collect suggestions. Boards can also be embedded in an intranet or another website, and Jira and Microsoft Teams integrations connect the product to tools teams may already use.

Key features

Configurable processes and evaluation: Teams can tailor board workflows and set metrics for judging ideas. That flexibility supports different review models, but requires teams to decide how proposals should move through evaluation.

Multiple ways to review ideas: Bubble, list, and Kanban views, alongside voting, scoring, and duplicate detection, help teams sort and compare submissions. These options are useful when idea volume makes informal review difficult.

Participation beyond employees: Ideas can come from customers, suppliers, and other stakeholders as well as staff. Embedded boards can place a submission route on an intranet or another website.

Workflow automation: Pro includes 10 automations per board; Advanced removes that cap. Teams with more elaborate board processes may need Advanced if the Pro allowance is too restrictive.

Access and integrations: Board-level permissions are available, and Basic includes single sign-on options through Microsoft, Google, and social accounts. Jira and Microsoft Teams integrations are included in Pro; the REST API is an Advanced feature.

Mobile access: Viima runs in web browsers and has native iOS and Android apps, giving contributors more than one way to access boards.

Pricing

Viima has a free plan and starts new sign-ups with a 14-day Pro trial without requiring a credit card. After the trial, accounts move to the free plan. Stated prices exclude VAT; annual prices are monthly amounts billed annually. Basic is also available month to month.

PlanPriceWhat it includesBest fitFreefreeUp to 10 users, 1 board, self-service support, and basic features.A small team testing idea management. The one-board limit makes it a constrained choice for multiple initiatives.Basic$79 a month, billed monthly or annually10 users included, 2 boards, evaluations, gamification, and SSO. Additional users cost €7/mo.Teams trying structured innovation beyond the free plan. It adds evaluation and a second board, but keeps the included user count at 10.Pro$499 a month, billed monthly or annually100 users included, up to 15 boards, custom fields, 10 workflow automations per board, Jira and Microsoft Teams integrations. Additional users cost €7/mo.SMEs that need more users, boards, and integrations. The automation allowance is finite per board.AdvancedCustom pricing100+ users, unlimited boards and workflow automations, advanced user roles, mass imports and updates, REST API, and a dedicated Customer Success Manager.Organizations coordinating innovation across the business or needing the higher automation ceiling and API access.All customers have access to a help center; the plan comparison also identifies technical support and a dedicated Customer Success Manager among plan support features. The free tier is a useful low-commitment entry, but its single board and 10-user ceiling leave little room for a larger program. Basic mainly adds a second board and evaluation tools, while Pro is the substantial step up in capacity and integrations.

Platforms

Viima supports web, iOS, and Android. API access is available on Advanced through the REST API, rather than as a general platform capability across plans.

Who it's for

Viima is a good fit for teams that want a defined path from idea submission to evaluation and prioritization, particularly when contributors include people outside the organization. Basic suits a small structured pilot; Pro is positioned for SMEs; Advanced is aimed at organization-wide innovation. It is a weaker fit for teams that need several active boards but cannot move beyond the free plan, or that need API access without an Advanced-level plan.

Pros and cons

Pro: Stakeholders beyond employees can submit ideas, broadening participation for customer- or supplier-facing programs.

Pro: Configurable processes and evaluation metrics support deliberate prioritization rather than unstructured collection alone.

Pro: Web, iOS, and Android access gives contributors several ways to reach boards.

Con: The free plan stops at 10 users and one board, limiting its usefulness for parallel initiatives.

Con: Pro costs $499 a month and caps automations at 10 per board; teams needing unlimited automation must consider custom-priced Advanced.

Con: The REST API is reserved for Advanced, so lower-tier customers cannot use that integration route.

Alternatives

Compare idea management software if you want to weigh more products in this category. For an alternative with a free plan and support across more listed platforms, including Linux, macOS, and Windows, consider IdeaGist; its free Basic Plan is limited to 100 Gist Points per month.

Axon Ivy Ideation Management Platform is another paid option with a free trial and support for web, mobile, desktop, and self-hosted deployments. Innovation Cloud may suit teams comparing free entry points: its free plan supports 15 users and 100 ideas, while PRO 20 costs $27 a month for 20 users and unlimited ideas.

Brightidea is a paid alternative with a free trial and a Memo Team Site plan at $99 a month. ITONICS Ideation has a free plan and trial, with Core and Enterprise pricing not listed. Orchidea offers a free plan for up to 15 members and does not offer a free trial. Ideanote is another freemium choice with a free tier capped at 10 users. InnoCentive is a paid option with a free solver community and a Marketplace plan at $150 a year.

Verdict

Choose Viima if you need configurable idea workflows, evaluation, and participation that can extend beyond employees. Its strongest case is a structured process backed by several ways to assess and manage submissions. Look elsewhere if a single free board is too small for your program, or if API access and unlimited automation are essential but custom pricing is not practical.