Ziflow

Overview

Ziflow is an online proofing platform for creative reviews and approvals across design, video, live websites and other campaign assets. It is best suited to agencies and marketing or in-house creative teams managing high-volume production. Its breadth of file support and integrations is a strong fit for varied workflows, but the free plan’s two-user cap and limited workflow stages narrow its appeal to larger teams.

Key features

Proofing and workflow

Ziflow supports more than 1,200 file types and single-file uploads up to 5TB, a useful range for teams reviewing mixed campaign materials or very large assets. Approval workflows, role permissions, audit logs and unlimited version history help structure decisions across revisions. Guest access is comment-only, and the listed collaborator limit is 15 users, so teams should account for that constraint when planning broader collaboration.

ReviewAI

ReviewAI checks creative against checklist items and brand standards, while reviewers retain control of decisions. Ziflow says it uses zero-retention processing and does not use customer content to train, fine-tune or improve AI models. That makes the feature relevant to teams seeking automated checks without surrendering review authority.

Integrations and extensions

Integrations include monday.com, Dropbox, Slack, Asana, Adobe Creative Cloud, Jira, ClickUp, Microsoft Teams, Wrike, SharePoint, Final Cut Pro X, Airtable, Google Drive, Figma, Salesforce, Zapier and Smartsheet. A RESTful API lets teams extend workflows to proprietary applications and other platforms. This is a meaningful advantage for teams coordinating reviews across existing tools; teams with simpler processes may not need such breadth.

Security and support

Ziflow states that it maintains SOC 2, GDPR and ISO/IEC 27001, as well as SSO, audit-log capabilities and 99.9% uptime. Customer data is encrypted at rest with AES-256; network communications use TLS v1.2 with at least 128-bit AES encryption. Standard includes email and chat support, Pro adds global 24/7 email and chat support, and Enterprise includes enterprise customer support.

Pricing

Ziflow has a free plan and paid plans from $199 a month, billed annually. The paid plans include unlimited proofs and reviewers, but their user, storage and workflow-stage allowances differ substantially.

Free — free: Unlimited proofs and reviewers, 2 users, 2GB storage, 1 workflow stage and 60 days of review history. It suits a small team evaluating a basic workflow, but the user cap, single stage and short history make it restrictive for ongoing production.

Standard — $199 a month, billed annually: Unlimited proofs and reviewers, 15 free users, 1TB storage, 2 workflow stages and unlimited review history. This is the entry paid tier for teams that need more users, storage and persistent history, though two stages may not suit complex approval routing.

Pro — $329 a month, billed annually: Unlimited proofs and reviewers, 20 free users, 2TB storage, 3 workflow stages and unlimited review history. It adds capacity and one more workflow stage over Standard, and includes global 24/7 email and chat support.

Enterprise — custom pricing: Unlimited proofs and reviewers, 25+ free users, 4TB+ storage, unlimited workflow stages and lifetime review history. Its expanded limits suit larger or more complex operations; Enterprise also includes enterprise customer support.

A free trial is available. The annual billing terms on Standard and Pro matter for buyers comparing monthly prices: the stated monthly rates are billed annually.

Platforms

Ziflow runs on the web, Android, iOS, macOS and Windows, with an API and browser extension. Browser access requires no app: desktops are supported in Chrome, Firefox and Edge, Android in Chrome, and iOS in Chrome or Safari. Ziflow recommends its extension for reviewing rich media and live website proofs in Chrome, Firefox or Edge.

Who it's for

Agencies and marketing or in-house creative teams handling high-volume content production are the clearest fit, particularly when work spans multiple formats and needs a formal approval trail. Smaller teams can start free, but should consider whether two users, 2GB of storage and one workflow stage will cover their work. Teams that need more routing stages or greater scale will need a paid plan.

Pros and cons

Pros: Support for more than 1,200 file types and uploads up to 5TB accommodates varied and large creative assets.

Pros: The integration range and RESTful API can connect reviews to established team tools and proprietary applications.

Pros: Free includes unlimited proofs and reviewers, making it possible to try the workflow without a proof-count cap.

Cons: Free is limited to 2 users, 2GB storage, one stage and 60 days of review history, which constrains sustained team use.

Cons: Standard and Pro are billed annually, and even Pro tops out at three workflow stages.

Cons: Guest access is comment-only, and the listed collaborator limit is 15 users, which may complicate broader participation.

Alternatives

For a broader comparison, see Online Proofing Software, Design Proofing Software, Video Review Software, Creative Project Management Software and Document Collaboration Software.

Frame.io is worth considering when its free plan’s Camera to Cloud, transcription and captions, and up to two projects better match a video workflow; it also has a two-member and 2GB storage cap.

Krock.io offers a free plan with one user, one workspace, two projects, 2 GB storage and unlimited reviewers, and a listed PRO plan at $10 a month.

Pastel starts with one user and one canvas free; its Pro plan is $29 a month, billed at $350/year, with two users, three canvases and 100GB video storage.

Ashore may suit a single user with modest volume: its free plan is forever and allows 30 files per month and 1 GB storage.

Approval Studio is a paid alternative with a LITE plan at $60 a month for 5+ users and 5 GB storage, plus a 14-day free trial.

Approvallo is a web-based alternative with a free Starter plan for two active projects, one team member and 500 MB storage.

ftrack Studio is a paid option with planning, scheduling and tracking, interactive media review, project reports and an API; its Studio plan is $30 a month, billed monthly.

StreamWork has a free plan for two users, 2GB storage, one workspace and one project, with unlimited proof links and free reviewers.

Verdict

Choose Ziflow if your agency or creative team needs to review varied campaign assets in a structured workflow, especially when integrations and API extensions matter. Its file breadth, review history and workflow controls make it a capable fit for sustained production. Look elsewhere if you need more than three stages without moving to Enterprise, broader guest participation, or a paid plan without annual billing.