Productivity
Best Document Collaboration Software in 2026
Working together on documents can mean inviting outside contributors, controlling access, and keeping track of revisions. Compared on approval workflows, audit logs, collaborator limits, guest access, role permissions, and version history, these options give you several ways to assess how a team might manage shared work.
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AFFiNE AFFiNE suits individual creators and small teams who want documents, whiteboards, and databases in one workspace.
From $6.75/mo Free plan Open source Web · Windows · macOS · Linux9.5 Visit Specs - 02
Coda From $10/mo Free plan Web · macOS · iOS · Android9.4 Visit Specs - 03
Confluence Confluence suits teams that need shared documentation alongside project collaboration, particularly those using Jira.
From $5.42/mo Free plan Web · iOS · Android · Self-hosted9.3 Visit Specs - 04
Lark Lark's Starter plan is described for small teams with simple communication needs.
From $6/mo Free plan Web · Windows · macOS · Linux9.1 Visit Specs - 05
Notion Notion suits individuals organising personal projects and teams sharing notes and coordinating work.
From $10/mo Free plan Web · Windows · macOS · iOS9.0 Visit Specs - 06
ONLYOFFICE Docs ONLYOFFICE Docs suits people who need document editing and collaboration across supported platforms, or teams looking to deploy editors in a web app.
From $8/mo Free plan Open source Web · Windows · macOS · Linux8.9 Visit Specs - 07
Overleaf Overleaf suits researchers and technical writers who want to collaborate on LaTeX documents, and teams that need shared editing or organization-level plans.
From $8.20/mo Free plan Open source Web · Windows · macOS · Linux8.9 Visit Specs - 08
Collabora Online From $3.40/mo Free plan Web · Windows · macOS · Linux8.7 Visit Specs - 09 Dropbox Paper
Paper suits teams that need shared documents with assigned to-dos and timeline views.
From $0.99/mo Free plan Web · iOS · Android · API8.7 Visit Specs - 10
Superhuman Docs From $12/mo Free plan Web · macOS · iOS · Android8.6 Visit Specs - 11
HackMD From $5/mo Free plan Web8.5 Visit Specs - 12
CryptPad Rich Text From $0.13/mo Free plan Web · Self-hosted8.4 Visit Specs - 13
Bit.ai From $8/mo Free plan Web8.3 Visit Specs - 14
Nuclino Free plan Web · Windows · macOS · Linux8.3 Visit Specs - 15
Slite Slite may suit teams that need a shared knowledge base with document verification, maintenance workflows, and search across connected tools.
From $10/mo Free trial Web · Windows · macOS · iOS8.3 Visit Specs - 16
Filestage Filestage suits marketing, creative, production, and compliance teams, including agencies and enterprise organizations.
From €199/mo Free plan Web · API8.2 Visit Specs - 17 Google Docs
It suits individuals and teams creating documents across web and mobile, especially those needing real-time collaboration, offline editing, or Google-service integrations.
From $7/mo Free trial Web · iOS · Android · Browser extension8.2 Visit Specs - 18
HedgeDoc HedgeDoc suits people or teams who want shared Markdown notes and presentations on the web, including those who prefer to self-host.
Free plan Web · Self-hosted8.2 Visit Specs - 19 Microsoft Loop From $7/mo Web · Windows · iOS · Android8.2 Visit Specs
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Craft Craft suits people who want notes available across desktop, mobile, and web, with offline access and sharing.
Free plan Web · Windows · macOS · iOS8.0 Visit Specs - 21 Fidus Writer Free plan Web · Linux · Self-hosted8.0 Visit Specs
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PageProof From $208.25/mo Free trial Web · Windows · macOS · API8.0 Visit Specs - 23 Glasscubes From £96/mo Web · Windows · iOS · Android7.9 Visit Specs
- 24 Papeeria
Papeeria suits students and people learning LaTeX, as well as individuals and small groups collaborating on technical documents.
From $5/mo Free plan Web · iOS · Android7.9 Visit Specs - 25
WPS Docs WPS Docs suits small and medium-sized businesses that need shared document editing and file management.
From $5.83/mo Free plan Web · Windows · macOS · Linux7.9 Visit Specs
AFFiNE, Nuclino, and Lark are among the named tools to consider. Check whether a free plan is available and where paid pricing starts, then weigh those details against the access and review steps your documents require. The comparison can help you focus on who needs to contribute, how tightly permissions should be set, and whether revisiting earlier versions or recording changes matters to your process.