AIRFP vs ProposalWorkspace
AIRFP
airfp.io
ProposalWorkspace
proposalworkspace.comSide by side
| Figure | AIRFP | ProposalWorkspace |
|---|---|---|
| Price from | — | $99/mo |
| Free plan | — | — |
| Free trial | — | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Self-hosted | Yes | — |
| Plans published | 1 | 5 |
| Spec score · RFP Response Software | 7.8 (#11) | 8.1 (#8) |
| Spec score · Bid Management Software | 7.3 (#75) | 8.5 (#14) |
| Collaboration | Its shared editor lets sales, presales and experts work together with an AI co-pilot that aligns text with the response strategy. | It includes live calls with AI transcription, team chat, proposal tasks with reminder emails, presence indicators, and an activity timeline. |
| Purpose | AIRFP is an AI workspace for qualifying RFP opportunities, setting response strategy and building proposals from an organization’s existing knowledge. | ProposalWorkspace is an AI-assisted proposal management platform for federal and state government contractors. |
| Security | AIRFP says it hosts data on AWS Europe in Frankfurt, uses a dedicated database per client and AES-256 encryption, and has a zero AI-retention policy; its own ISO 27001 certification is in progress. | The maker says files use TLS in transit and AES-256 at rest, workspaces are isolated by company, temporary access expires on a set date, and privileged actions are recorded in an immutable audit log. |
Plans
ProposalWorkspace
- Solo$99 a month
- Team$359 a month
- Enterprise$879 a month
- Expert Proposal Kickoff$4,449 a month
- Expert Proposal Kickoff$4,449, paid once
In their own words
AIRFP
AIRFP is an AI workspace for teams answering requests for proposals. It breaks RFP specifications into requirements, constraints, and showstoppers, then scores opportunities against customizable qualification criteria for go/no-go decisions. The platform processes questionnaires and Excel grids in their original formats and can create a compliance matrix from prospect documents when no grid exists. Its shared editor lets sales, presales, and subject experts work together with an AI co-pilot aligned to the response strategy. Word, Excel, PDF, and PowerPoint documents can supply a reusable knowledge base, including structured and unstructured data in multiple languages. Generated answers show named source extracts and confidence scores for verification. AIRFP describes SaaS and on-premise deployment, including customer infrastructure. It says data is hosted on AWS Europe in Frankfurt with a dedicated database, AES-256 encryption, and zero AI retention; ISO 27001 certification is in progress. Pricing is paid from €590/mo, while the pricing page displayed a maintenance notice.
ProposalWorkspace
ProposalWorkspace is an AI-assisted proposal management platform for federal and state government contractors. It brings SAM.gov notices and covered state and local notices into a shared feed and scores them against a company profile. For a solicitation, it can extract requirements with page or section citations and produce a GO/NO-GO worksheet, compliance matrix, and submission checklist. The editor supports AI drafting, co-authoring with tracked changes, and proposal-volume exports. It can match team members to required positions using resume evidence and check resumes and commitment letters against solicitation requirements. Collaboration includes live calls with AI transcription, chat, tasks with reminder emails, presence indicators, and an activity timeline. Each plan includes a connector for remote MCP-compatible assistants and a Word, Excel, and PowerPoint panel with pre-flight checks, page limits, the Company Library, and built-in AI. Exports include DOCX, PDF, Excel matrices and checklists, and flattened PDFs with notes and highlights. Solo is $99 a month on annual billing, with two seats and 700 monthly AI credits.