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ProposalWorkspace

proposalworkspace.com

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Spec score 8.5 #14 of 94 in Bid Management Software

What it is

ProposalWorkspace is an AI-assisted proposal management platform for federal and state government contractors. It brings SAM.gov notices and covered state and local notices into a shared feed and scores them against a company profile. For a solicitation, it can extract requirements with page or section citations and produce a GO/NO-GO worksheet, compliance matrix, and submission checklist. The editor supports AI drafting, co-authoring with tracked changes, and proposal-volume exports. It can match team members to required positions using resume evidence and check resumes and commitment letters against solicitation requirements. Collaboration includes live calls with AI transcription, chat, tasks with reminder emails, presence indicators, and an activity timeline. Each plan includes a connector for remote MCP-compatible assistants and a Word, Excel, and PowerPoint panel with pre-flight checks, page limits, the Company Library, and built-in AI. Exports include DOCX, PDF, Excel matrices and checklists, and flattened PDFs with notes and highlights. Solo is $99 a month on annual billing, with two seats and 700 monthly AI credits.

Spec sheet

Purpose
ProposalWorkspace is an AI-assisted proposal management platform for federal and state government contractors.Read 7 Oct 2026 · proposalworkspace.com
Free plan
NoRead 20 Sep 2026 · proposalworkspace.com
Integrations
An MCP connector works with Claude, ChatGPT, Gemini, Microsoft 365 Copilot, Perplexity, and other assistants that support remote MCP connectors; it is included on every plan.Read 7 Oct 2026 · proposalworkspace.com
Security
The maker says files use TLS in transit and AES-256 at rest, workspaces are isolated by company, temporary access expires on a set date, and privileged actions are recorded in an immutable audit log.Read 7 Oct 2026 · proposalworkspace.com
Headquarters
Arlington, Virginia, United StatesRead 23 Sep 2026 · proposalworkspace.com
AI allowance
Plans include monthly AI credits of 700, 2,500, and 6,000 for Solo, Team, and Enterprise respectively, and the trial includes 300 credits.Read 7 Oct 2026 · proposalworkspace.com
Analytics and reporting
YesRead 20 Sep 2026 · proposalworkspace.com
Collaboration
It includes live calls with AI transcription, team chat, proposal tasks with reminder emails, presence indicators, and an activity timeline.Read 7 Oct 2026 · proposalworkspace.com
Coverage limitation
The maker says state and local opportunity coverage is limited and users can start a pursuit by uploading a solicitation they found themselves.Read 7 Oct 2026 · proposalworkspace.com
Exports
The product exports DOCX, PDF, Excel compliance matrices and checklists, and flattened PDFs with highlights and notes.Read 7 Oct 2026 · proposalworkspace.com
Included team seats
2Read 20 Sep 2026 · proposalworkspace.com
Key personnel
It matches team members to required positions using resume evidence and checks resumes and commitment letters against solicitation requirements.Read 7 Oct 2026 · proposalworkspace.com
Office add-in
A ProposalWorkspace panel for Word, Excel, and PowerPoint includes document pre-flight checks, section page limits, the Company Library, and built-in AI.Read 7 Oct 2026 · proposalworkspace.com
Opportunity discovery
It brings SAM.gov notices and covered state and local notices into a shared feed and scores them against a company profile.Read 7 Oct 2026 · proposalworkspace.com
Proposal drafting
Its editor supports AI drafting, co-authoring with tracked changes, and exporting proposal volumes.Read 7 Oct 2026 · proposalworkspace.com
RFP workflow
The platform extracts solicitation requirements with page or section citations and creates a GO/NO-GO worksheet, compliance matrix, and submission checklist.Read 7 Oct 2026 · proposalworkspace.com
Security limitations
The maker states it has no FedRAMP authorization, SOC 2 report, or enterprise SAML sign-in, and says it is not yet a fit for CUI-heavy work requiring those assurances.Read 7 Oct 2026 · proposalworkspace.com
Who it serves
The maker describes the product as serving federal and state contractors and says every feature is included across its plans, with plan differences based on seats and monthly AI allowance.Read 7 Oct 2026 · proposalworkspace.com

Plans and prices

Solo $99 a month $1,188 billed yearly · save $360 2 seats · 700 AI credits/month · extra seats $55/seat/mo on annual billing Read 7 Oct 2026 · proposalworkspace.com
Team $359 a month $4,308 billed yearly · save $1,080 8 seats · 2,500 AI credits/month · extra seats $55/seat/mo on annual billing Read 7 Oct 2026 · proposalworkspace.com
Enterprise $879 a month $10,548 billed yearly · save $2,640 25 seats · 6,000 AI credits/month · extra seats $55/seat/mo on annual billing Read 7 Oct 2026 · proposalworkspace.com
Expert Proposal Kickoff $4,449 a month Optional add-on 15 packages Read 20 Sep 2026 · proposalworkspace.com
Expert Proposal Kickoff $4,449, paid once one-time 15 Advanced Packages · one business day each · used while your plan is active Read 7 Oct 2026 · proposalworkspace.com

Every ProposalWorkspace plan and price →

Strong points and limits

Strong points

  • Extracts requirements with page or section citations.
  • Creates compliance matrices and submission checklists.
  • Supports tracked-change co-authoring and proposal exports.
  • MCP connector is included on every plan.
  • Security includes TLS in transit and AES-256 at rest.

Limits

  • No free plan is offered.
  • State and local opportunity coverage is limited.
  • Maker says it lacks FedRAMP authorization and SOC 2 report.
  • Not yet suited to CUI-heavy work needing those assurances.

Who it suits

ProposalWorkspace is for federal and state contractors managing solicitation responses with a team. The plans differ by seats and monthly AI credits, while the maker says features are included across plans.

Verdict

ProposalWorkspace links opportunity review, solicitation requirements, drafting, and team coordination in one proposal workflow. Its stated security limitations and restricted state and local coverage are important fit considerations.

Where Specifiction places it

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