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AIRFP

airfp.io

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Spec score 7.8 #11 of 27 in RFP Response Software

What it is

AIRFP is an AI workspace for teams answering requests for proposals. It breaks RFP specifications into requirements, constraints, and showstoppers, then scores opportunities against customizable qualification criteria for go/no-go decisions. The platform processes questionnaires and Excel grids in their original formats and can create a compliance matrix from prospect documents when no grid exists. Its shared editor lets sales, presales, and subject experts work together with an AI co-pilot aligned to the response strategy. Word, Excel, PDF, and PowerPoint documents can supply a reusable knowledge base, including structured and unstructured data in multiple languages. Generated answers show named source extracts and confidence scores for verification. AIRFP describes SaaS and on-premise deployment, including customer infrastructure. It says data is hosted on AWS Europe in Frankfurt with a dedicated database, AES-256 encryption, and zero AI retention; ISO 27001 certification is in progress. Pricing is paid from €590/mo, while the pricing page displayed a maintenance notice.

Spec sheet

Purpose
AIRFP is an AI workspace for qualifying RFP opportunities, setting response strategy and building proposals from an organization’s existing knowledge.Read 8 Oct 2026 · airfp.io
Intended users
AIRFP says it serves teams answering tenders, with or without a dedicated bid function, including bid managers, presales, sales and leadership roles.Read 8 Oct 2026 · airfp.io
Deployment
The company describes its deployment as SaaS or on-premise, with on-premise deployment on the customer’s own infrastructure.Read 8 Oct 2026 · airfp.io
Security
AIRFP says it hosts data on AWS Europe in Frankfurt, uses a dedicated database per client and AES-256 encryption, and has a zero AI-retention policy; its own ISO 27001 certification is in progress.Read 8 Oct 2026 · airfp.io
Support
AIRFP says founders handle bid-related questions and describes a 30-minute demo using an RFP the prospective customer currently has open.Read 8 Oct 2026 · airfp.io
AI verification
The maker says generated answers show named source extracts and confidence scores so users can verify them.Read 8 Oct 2026 · airfp.io
Bid workflow
Its workflow covers targeted opportunity detection, Go/No-Go qualification, response strategy, tailored production, and continuous improvement.Read 8 Oct 2026 · airfp.io
Collaboration
Its shared editor lets sales, presales and experts work together with an AI co-pilot that aligns text with the response strategy.Read 8 Oct 2026 · airfp.io
Go/No-Go analysis
The platform breaks down RFP specifications into requirements, constraints and showstoppers, then scores opportunities against customizable qualification criteria.Read 8 Oct 2026 · airfp.io
Knowledge formats
The site says AIRFP uses Word, Excel, PDF and PowerPoint documents as a knowledge base and processes structured and unstructured data in multiple languages.Read 8 Oct 2026 · airfp.io
Knowledge sources
The maker says AIRFP works with Word, Excel, PDF, and PowerPoint documents as a knowledge base, including structured and unstructured data in multiple languages.Read 8 Oct 2026 · airfp.io
Pipeline
The pipeline dashboard provides real-time deal visibility and the opportunity radar detects RFPs matching a team's expertise.Read 8 Oct 2026 · airfp.io
Pricing page status
The pricing page opened during research displayed a notice that the site was being updated and that a new version would arrive soon.Read 8 Oct 2026 · airfp.io
Qualification
AIRFP scores bids against customizable criteria and identifies requirements, constraints, and showstoppers.Read 8 Oct 2026 · airfp.io
Questionnaires
AIRFP processes Excel grids in their original files and can generate a compliance matrix from prospect documents when no grid is provided.Read 8 Oct 2026 · airfp.io
Questionnaires and Excel
AIRFP processes questionnaires and Excel grids in their original format and can generate a compliance matrix from prospect documents when no grid is provided.Read 8 Oct 2026 · airfp.io
Reusable content library
YesRead 20 Sep 2026 · airfp.io
Target users
AIRFP presents the product for bid and proposal teams, presales, sales, revenue and finance leaders, operations, and security teams, including organizations without a dedicated bid function.Read 8 Oct 2026 · airfp.io

Plans and prices

Not specified Priced on request Pricing page displays a maintenance notice; homepage says “From €590/month · 2 RFPs included” Read 8 Oct 2026 · airfp.io

Every AIRFP plan and price →

Strong points and limits

Strong points

  • Breaks RFPs into requirements and showstoppers
  • Processes questionnaires and Excel grids in place
  • Supports multilingual structured and unstructured knowledge
  • Provides collaborative AI-assisted response drafting
  • Offers SaaS or on-premise deployment

Limits

  • Paid pricing starts from €590/mo
  • ISO 27001 certification is still in progress
  • Pricing page displayed a maintenance notice

Who it suits

It suits bid, proposal, presales, sales, revenue, finance, operations, and security teams. Organizations with or without a dedicated bid function can use its qualification and collaborative drafting workflow.

Verdict

AIRFP combines opportunity qualification, document-based knowledge, collaborative drafting, and source verification for proposal work. Its starting price, certification status, and changing pricing page should be part of any evaluation.

Where Specifiction places it

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