desk.ly vs WorkCafe
desk.ly
desk.ly
WorkCafe
workcafe.comSide by side
| Figure | desk.ly | WorkCafe |
|---|---|---|
| Price from | €1.65/mo | $5/mo |
| Free plan | Yes | — |
| Free trial | — | — |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | Yes | — |
| Plans published | 8 | 4 |
| Spec score · Desk Booking Software | 9.2 (#1) | 7.4 (#25) |
| Spec score · Flexible Workspace Management Software | 9.1 (#2) | 7.4 (#17) |
| Analytics | Dashboards, trends and heatmaps report occupancy, home-office share, location use and resource utilisation over time. | The platform provides workspace usage visibility and reporting to help teams track trends and identify underused space. |
| Headquarters | Osnabrück, Germany | Santa Barbara, California, United States |
| Integrations | desk.ly advertises integrations with more than 250 systems, including Microsoft 365, Google Workspace, Personio and Workday. | The Teams page lists SSO and access control, calendar sync, chat notifications and HR directory sync as integration categories. |
| Support | Terms provide email support Monday through Friday from 09:00 to 17:00 CET, excluding Lower Saxony public holidays. | The transition FAQ says customers retain an Account Manager and receive admin training, end-user training resources, an internal communications kit and support-team access. |
| Visitor management | Visitors can be booked for workstations, meeting rooms or parking spaces and receive preparation or welcome information. | Visitor features include guest pre-registration, digital invitations, check-in notifications, badge printing and visitor logs. |
Plans
desk.ly
- FreeFree
- FreemiumFree
- Corporate€1.65 a month
- Enterprise€2.75 a month
- Floorplan design service€39, paid once
- Digital meeting room signs€119, paid once
- Custom set-up service€499, paid once
- Enterprise PlusPriced on request
WorkCafe
- HQ Platform$5 a month
- Visitor Management$399 a month
- WorkCafe for BuildingsPriced on request
- WorkCafe for TeamsPriced on request
In their own words
desk.ly
desk.ly is a workplace management platform for booking desks, meeting rooms, and parking spaces in hybrid workplaces. Its booking analytics show office occupancy and space use, helping organisations identify opportunities to adjust how their offices are used. Visitors can also have workstations, meeting rooms, or parking spaces booked for their visits. The desk.ly Connect add-on tracks actual workplace usage, automates check-in, and provides utilisation insights without costly hardware investments.
The service is available through a browser and requires an internet connection, but no special software, hardware, or servers. Native iOS and Android apps support bookings from a phone. The site advertises more than 250 integrations, including Microsoft Teams, Outlook, and Google Calendar; Enterprise Plus adds HRIS integrations, calendar synchronisation, and a RESTful API. Plans include a free option for up to 15 users, Corporate at €1.65/user/mo, and Enterprise at €2.75/user/mo. Enterprise Plus has custom pricing.