Fleet Maintenance Pro vs VAPTA

Fleet Maintenance Pro helps organizations manage maintenance, repairs, fuel records, and fleet equipment. All editions can track an unlimited number of vehicles and equipment. Preventive maintenance can be scheduled by date, mileage, kilometers, hours, or fuel consumption, with automated notices when service is due. Repair requests can generate work orders with parts and labor details. The software records fuel transactions and can import exported information from an existing fuel card system. Shop Edition adds parts inventory management, stock tracking, purchasing, and reorder notifications. Reports can be printed, emailed, or exported, and an optional editor can adjust included reports. The cloud version is accessible from desktops, tablets, and smartphones, with dedicated iPhone and Android apps. The cloud plan page lists integration options such as GPS and API; the Enterprise web version can import meter readings and asset locations daily from a GPS provider. Cloud data is described as encrypted and automatically backed up. Plans include cloud subscriptions and Windows desktop purchases; the cloud plan listing starts at $24/user/mo, while another page shows “Starting at $30/mo.” A 30-day free trial is offered, but there is no free plan.

VAPTA brings fleet maintenance, inspections, workshop work, procurement, telematics, tachograph tools and driver compliance into one platform. Fleet features cover vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, operational data and costs. Workshop tools handle job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. The driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. Tachograph tools schedule.ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years. VAPTA is available on Android, iOS, web and Windows. Fleet + Workshop costs £5 per vehicle per month; a free trial can be arranged, with no stated duration. Training and onboarding are included.