Skip to content
SPECIFICTION
Get listed

VAPTA

vapta.co.uk

From £5/mo Free trial WebWindowsiOSAndroid
Visit vapta.co.uk
Spec score 8.4 #14 of 77 in Fleet software: management, telematics and maintenance

What it is

VAPTA brings fleet maintenance, inspections, workshop work, procurement, telematics, tachograph tools and driver compliance into one platform. Fleet features cover vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, operational data and costs. Workshop tools handle job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. The driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. Tachograph tools schedule.ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years. VAPTA is available on Android, iOS, web and Windows. Fleet + Workshop costs £5 per vehicle per month; a free trial can be arranged, with no stated duration. Training and onboarding are included.

Spec sheet

Product
VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform.Read 3 Oct 2026 · vapta.co.uk
Integrations
Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems.Read 3 Oct 2026 · vapta.co.uk
Headquarters
Ashbourne, Derbyshire, EnglandRead 28 Sep 2026 · vapta.co.uk
Access
Windows, Android and Apple users can access the cloud platform through modern browsers.Read 3 Oct 2026 · vapta.co.uk
Cameras
The telematics page describes support for up to eight camera views with a 4G-enabled DVR and remote footage retrieval.Read 3 Oct 2026 · vapta.co.uk
Driver defect app
The customisable driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads.Read 3 Oct 2026 · vapta.co.uk
Fleet operations
Fleet management includes vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility.Read 3 Oct 2026 · vapta.co.uk
Hosting
The homepage states that VAPTA runs on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture.Read 3 Oct 2026 · vapta.co.uk
Inspections
VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER.Read 3 Oct 2026 · vapta.co.uk
Security and privacy
VAPTA says it uses technical and organisational measures to protect personal information, while noting that no electronic system can be guaranteed completely secure.Read 3 Oct 2026 · vapta.co.uk
Support and training
The pricing page says training and onboarding are included, standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.Read 3 Oct 2026 · vapta.co.uk
Tachograph
Tachograph tools schedule remote .ddd downloads, analyse files and infringements, report driving and working time, and securely archive data for at least three years.Read 3 Oct 2026 · vapta.co.uk
Telematics
Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads.Read 3 Oct 2026 · vapta.co.uk
Trial and pricing limits
Free trials can be arranged to suit requirements; the page gives no trial duration and says fleet volume pricing is available by contacting VAPTA for 100+ vehicles.Read 3 Oct 2026 · vapta.co.uk
Workshop tools
Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting.Read 3 Oct 2026 · vapta.co.uk

Plans and prices

Fleet + Workshop £5 a month £5 per vehicle per month Fleet management · workshop workflows · procurement · custom inspection sheets · contact for volume pricing at 100+ vehicles Read 3 Oct 2026 · vapta.co.uk
Digital Inspections Priced on request Per user; term not stated Digital inspection capability for workshop and mobile users Read 3 Oct 2026 · vapta.co.uk
Inspections + Job Cards Priced on request Per user; term not stated Digital inspections · workshop job card workflows Read 3 Oct 2026 · vapta.co.uk
All Workshop Modules Priced on request Per user; term not stated Procurement · invoicing Read 3 Oct 2026 · vapta.co.uk
Fleet Basic Priced on request Driver pre-use defect app · defect control and close-out · Earned Recognition-ready workflow Read 3 Oct 2026 · vapta.co.uk
PMI Inspections + Defects Priced on request Fleet Basic features · digital PMI inspections · incident and accident reporting Read 3 Oct 2026 · vapta.co.uk

Every VAPTA plan and price →

Strong points and limits

Strong points

  • Combines fleet, workshop and procurement workflows
  • Digital PMI inspections cover HGV, LGV and other vehicle types
  • Driver app supports multiple defect photos
  • Tachograph data is archived for at least three years
  • Training and onboarding are included

Limits

  • Fleet + Workshop pricing is £5 per vehicle per month
  • No duration is stated for the free trial
  • 100+ vehicle volume pricing requires contacting VAPTA

Who it suits

VAPTA suits fleet operators and workshops that need to coordinate vehicle maintenance, inspections and driver compliance. Its telematics and tachograph tools may also suit teams that need operational tracking and compliance reporting.

Verdict

VAPTA spans fleet operations, workshop workflows and driver compliance, with mobile access and telematics features. Confirm the applicable per-vehicle or per-user pricing and trial arrangements for the intended fleet.

Where Specifiction places it

Alternatives to VAPTAAll alternatives →