Fleet Service 365 vs VAPTA

Fleet Service 365 combines asset tracking, maintenance, inspections, fuel and meter tracking, work orders, and reporting in a fleet management system. Preventive maintenance can be scheduled by odometer, engine hours, or calendar, with work orders and technician notifications generated from schedules. Mobile DVIR inspections support photos, signatures, GPS, timestamps, and offline use; reported defects can create work orders automatically. The mobile app is available for iOS and Android, alongside web, API, and self-hosted options. Supported telematics providers include ATTI, Geotab, Samsara, Motive, and Verizon Connect. A separate FS365 product brings fleet operations into Microsoft Dynamics 365 Sales, Customer Service, and Field Service. The 14-day free trial requires no credit card. Starter is free and covers up to 3 assets and 1 user. Standard costs $6 a month per asset when billed annually at $72 per asset; Pro costs $8 a month per asset when billed annually at $96 per asset. Self-hosted deployment is described for a customer VPC or on-premises Kubernetes.

VAPTA brings fleet maintenance, inspections, workshop work, procurement, telematics, tachograph tools and driver compliance into one platform. Fleet features cover vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, operational data and costs. Workshop tools handle job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. The driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. Tachograph tools schedule.ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years. VAPTA is available on Android, iOS, web and Windows. Fleet + Workshop costs £5 per vehicle per month; a free trial can be arranged, with no stated duration. Training and onboarding are included.