Simply Fleet vs VAPTA
Simply Fleet
simplyfleet.appVAPTA
vapta.co.ukSide by side
| Figure | Simply Fleet | VAPTA |
|---|---|---|
| Price from | $0.50/mo | £5/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| Windows | — | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| Plans published | 12 | 6 |
| Spec score · Fleet software: management, telematics and maintenance | 9.3 (#4) | 8.4 (#14) |
| Headquarters | Delaware, USA | Ashbourne, Derbyshire, England |
| Inspections | Digital inspection forms support recurring schedules, pass/fail results, photos and signatures, and failed items can become issues or work orders. | VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. |
| Integrations | Official integration pages name Samsara, Geotab, Verizon Connect, Motive, Powerfleet, Vestige and WEX. | Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems. |
| Product | Simply Fleet combines vehicle, equipment, driver, fuel, expense, compliance, maintenance, inspection, work-order and reporting workflows. | VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform. |
Plans
Simply Fleet
- Free PlanFree
- Small Tools & Equipment add-on$0.50 a month
- Telematics add-on$0.50 a month
- WEX Fuel Card add-on$0.50 a month
- Essential$3 a month
- Essential (monthly)$3 a month
- Advanced$5 a month
- Advanced (monthly)$5 a month
- Essential$30 a year
- Essential (yearly)$30 a year
VAPTA
- Fleet + Workshop£5 a month
- Digital InspectionsPriced on request
- Inspections + Job CardsPriced on request
- All Workshop ModulesPriced on request
- Fleet BasicPriced on request
- PMI Inspections + DefectsPriced on request
In their own words
Simply Fleet
Simply Fleet brings vehicle, driver, fuel, expense, compliance, maintenance, inspection and work-order management into one system. It runs on the web and has Android and iOS apps. A failed mobile inspection can automatically create a work order, keeping the inspection and service history together. AI tools can scan receipts and invoices, turn voice updates into structured information, recommend maintenance schedules and answer questions about fleet data. The integrations page lists telematics providers including Motive, Verizon Connect, Samsara and Geotab, as well as WEX fuel cards; those connections cost $0.50 per vehicle per month as optional add-ons. The free plan covers five vehicles and three users, with six months of data storage and ten one-time AI credits. Essential and Advanced require at least five vehicles and are listed at $3.00 and $5.00 per vehicle per month, respectively. The company describes its intended customers as fleets with roughly 50 to 500+ assets, often across locations and with workshops or compliance obligations. Its privacy policy says the app may collect precise device location during logged fill-ups or trips.
VAPTA
VAPTA brings fleet maintenance, inspections, workshop work, procurement, telematics, tachograph tools and driver compliance into one platform. Fleet features cover vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, operational data and costs. Workshop tools handle job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. The driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER. Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. Tachograph tools schedule.ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years. VAPTA is available on Android, iOS, web and Windows. Fleet + Workshop costs £5 per vehicle per month; a free trial can be arranged, with no stated duration. Training and onboarding are included.