Rosie vs When I Work
Rosie
rosieroster.comWhen I Work
wheniwork.comSide by side
| Figure | Rosie | When I Work |
|---|---|---|
| Price from | $3.50/mo | $2.50/mo |
| Free plan | Yes | — |
| Free trial | Yes | Yes |
| Open source | — | — |
| Web | Yes | Yes |
| iOS | Yes | Yes |
| Android | Yes | Yes |
| API | — | Yes |
| Plans published | 3 | 3 |
| Spec score · Gym Staff Scheduling Software | 8.8 (#4) | 8.4 (#8) |
| Company headquarters | Google Play lists the developer address as 10B Pop Andrew Drive, Te Anau, New Zealand. | The company lists 420 North 5th Street, Suite 500, Minneapolis, Minnesota, United States as its address. |
| Multi-location | Rosters for multiple sites are managed from one dashboard, with staff movable between locations. | Managers can manage multiple stores, departments, or job sites from a single dashboard. |
| Rating on Apple App Store | No rating is displayed because Apple says the app has not received enough ratings or reviews. | 4.8 out of 5 from 57K ratings |
| Self-hosting | The opened maker pages present Rosie as a hosted web and mobile service and do not describe self-hosting. | The service is hosted using AWS and the official pages provide no self-hosting option. |
| Shift swaps | Employees request swaps in the app and Rosie checks hours, rest and qualification rules before approval. | Employees can trade shifts or claim OpenShifts while managers retain approval control. |
| Time clock | Staff can clock in and out by phone with GPS verification. | The time-clock feature records attendance, breaks and time off and can use GPS or geofencing for clock-in verification. |
| What it does | Rosie creates staff rosters, checks scheduling rules, and publishes shifts for hospitality and other shift-based businesses. | When I Work combines hourly-employee scheduling, time tracking and team messaging in one mobile-first workforce-management platform. |
Plans
In their own words
Rosie
Rosie is staff scheduling and rostering software for hospitality, retail, healthcare, and services businesses, available on Android, iOS, and web. Its constraint solver considers availability, contracted hours, qualifications, rest periods, and fairness when generating rosters. Managers can adjust shifts in a drag-and-drop weekly grid and publish schedules to staff. Employees can clock in or out on a phone with GPS verification or at a shared tablet kiosk. Rosie says it enforces 22 scheduling rules and supports break, rest, young-worker, and leave requirements across six jurisdictions. The scheduler uses Google OR-Tools CP-SAT version 9.8.3296 rather than a language model. The free plan covers up to 15 people at one site. Pro costs $3.50 per month and covers up to 75 people at five sites; Business costs $5 per month and covers up to 150 people with unlimited sites. Business plans can send approved hours to Xero, while timesheets and reports can be exported as CSV. Rosie passes hours and rates to payroll but does not calculate tax or pay employees.
When I Work
When I Work brings employee scheduling, shift swaps, team messaging, and time tracking together for shift-based workplaces. Auto scheduling assigns shifts using staff availability and qualifications, and managers can oversee multiple stores, departments, or job sites from one dashboard. The time clock tracks attendance, breaks, and time off, while staff can message without sharing phone numbers. It runs on the web, Android, and iOS. Essentials costs $2.50 a month billed per user per month; Pro is $5 a month billed per user per month; Premium is $8 a month billed per user per month. A 14-day trial offers complete access and requires no credit card, but there is no free plan. API key access, webhooks, and SAML/SSO are included in Premium. When I Work says it uses AWS, TLS, daily backups, multiple-disk writes, and mobile two-step verification. It does not offer an SLA, although its hosting partners guarantee 99.9% uptime.