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SPECIFICTION
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ApprovalRail

approvalrail.com

From $0.82/mo Free plan Web

Spec sheet

Purpose
ApprovalRail helps teams manage PTO, expense, access, and other approval requests in one workflow.Read 4 Oct 2026 · approvalrail.com
Integrations
Advanced plan webhooks cover six request and approval events and can be used for Slack notifications, Linear issue creation, or custom systems.Read 4 Oct 2026 · approvalrail.com
Security
The privacy policy lists AES-256-GCM encryption for sensitive data, session-managed authentication, role-based access controls, and regular security reviews and updates.Read 4 Oct 2026 · approvalrail.com
Support
The Help Center provides step-by-step guidance and lists email support at [email protected].Read 4 Oct 2026 · approvalrail.com
Audit trail
The service logs requests, comments, approval decisions, status changes, and role changes, with retention depending on plan.Read 4 Oct 2026 · approvalrail.com
Cookies
ApprovalRail says it uses only essential cookies for authentication and core functionality, with no analytics, marketing, or tracking cookies.Read 4 Oct 2026 · approvalrail.com
Data location
ApprovalRail says it prioritizes providers that store and process data in the EU, while some third-party services may process data outside the EU/EEA, including in the United States.Read 4 Oct 2026 · approvalrail.com
Intended use
ApprovalRail describes itself as a tool for structured business approvals rather than a helpdesk or project-tracking replacement.Read 4 Oct 2026 · approvalrail.com
Linear limitation
Native two-way Linear sync is not built; the help page describes webhook-based or manual handoff instead.Read 4 Oct 2026 · approvalrail.com
Notifications
Users can control six types of email notifications, including request updates, decisions, and comment mentions.Read 4 Oct 2026 · approvalrail.com
Routing
Approvals can route to team managers, named users, or managers of another team, with required approvers notified in parallel.Read 4 Oct 2026 · approvalrail.com
Templates
Its no-code templates include PTO, expense reimbursement, software access, hardware, and custom requests, with customizable fields and approver rules.Read 4 Oct 2026 · approvalrail.com

Plans and prices

Free Free Forever Up to 6 users · 30-day audit trail · All core templates and fields · Email notifications · Low priority support Read 4 Oct 2026 · approvalrail.com
Plus $0.99 a month per user / month Unlimited users · 1-year audit trail · High priority support · Everything in Free Read 4 Oct 2026 · approvalrail.com
Advanced $1.99 a month per user / month Unlimited users · Unlimited audit history · Webhooks and advanced integrations · Dedicated account manager · Everything in Plus Read 4 Oct 2026 · approvalrail.com
Plus $9.86 a year per user / year; save 17% Unlimited users · 1-year audit trail · High priority support · Everything in Free Read 4 Oct 2026 · approvalrail.com
Advanced $19.82 a year per user / year; save 17% Unlimited users · Unlimited audit history · Webhooks and advanced integrations · Dedicated account manager · Everything in Plus Read 4 Oct 2026 · approvalrail.com

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