AssociationVoting

AssociationVoting is an online voting service for member associations and organizations, best suited to groups running member elections and decisions. Its range of ballot types and election monitoring is compelling, but voter caps and ballot limits make plan fit important.

Overview

The service handles board elections, bylaw decisions, member approvals, polls, referendums, nominations, and proxy voting. Ballots can include candidates, propositions, slate approvals, write-ins, and items tailored to districts, regions, or subgroups. First Past the Post and weighted score elections are supported.

Founded in 2004 and headquartered in Auburn Hills, Michigan, AssociationVoting runs on Android, iOS, and the web. Compare it with other options in Online Voting Software.

Key features

Ballots, secrecy, and oversight

Secret ballots allow anonymous voting, and secret-ballot reports present results without voter identification. Two-factor authentication is supported. Managers can follow ballot counts and in-progress ballots, monitor quorum and real-time tallies, and review an election audit summary. Those tools suit organizations that need visibility into participation while keeping individual secret-ballot choices private.

Standard ballot pricing covers up to 25 distinct candidates and eight total line items. More complex ballots may cost extra, so organizations with elaborate or lengthy ballots should confirm the price before settling on a plan.

Records, support, and customization

Voting results remain accessible for 30 days after an election; certified results and audit history are retained for one year from certification. Results can be exported as PDF. Voting managers can contact support by email or phone, and a knowledge base provides troubleshooting and guides.

Single sign-on is an example of customization available by quote. The maker says its voter election site seeks WCAG 2.0 Level AA compliance and is tested using WAVE. Its privacy policy says credit-card transactions use SSL encryption and that, after payment is accepted, it retains only the card’s last five digits and expiration date.

Pricing

AssociationVoting offers a free plan, paid elections from $99, and a 14-day trial. The single-election schedule applies to organizations with 1–5,000 members:

1–25 eligible voters: free, billed per election.

26–125 eligible voters: $99, paid once, billed per election.

126–500 eligible voters: $199, paid once, billed per election.

501–5,000 eligible voters: $299, paid once, billed per election.

The free election is a practical fit for a small group of up to 25 eligible voters. The paid tiers scale by voter count, with the 501–5,000 tier extending the schedule to larger associations. The standard ballot allowance still applies, and complex ballots may add charges.

The Annual Election Subscription costs $299,699 a year, billed annually. It covers unlimited non-concurrent elections for a single association during the twelve-month subscription period, within the schedule for organizations with 1–5,000 members. That suits an association expecting repeated elections, but it does not provide concurrent elections.

A free demo includes standard election features, unlimited groups, weighted voting, and quorum monitoring, with no credit card required. The 14-day trial offers a separate way to assess the service before committing.

Platforms

AssociationVoting is available on Android, iOS, and the web, giving members and managers those three platform options.

Who it's for

Associations that need anonymous ballots, subgroup-specific ballot items, quorum monitoring, and election records will find a broad set of relevant tools. It is less suitable when a single election exceeds 5,000 members, the ballot goes beyond the standard allowance without room for added charges, or elections must run concurrently under the annual subscription.

Pros and cons

Pros: Supports a wide range of association decisions and ballot formats, including weighted score voting and subgroup-specific items.

Pros: Anonymous ballots sit alongside participation monitoring, quorum reports, real-time tallies, and an audit summary.

Pros: A free election tier covers up to 25 eligible voters, and annual pricing offers unlimited non-concurrent elections for one association.

Cons: The standard allowance of 25 candidates and eight line items can constrain complex ballots, which may also incur extra charges.

Cons: The annual subscription permits only non-concurrent elections, and results are accessible for 30 days after an election.

Alternatives

ElectionBuddy is another freemium option across Android, iOS, and the web, with free plans for meetings and elections. POLYAS offers a free online-voting tier for up to 50 voters, with its Standard plan excluding features and service. Simply Voting has a free option for elections with 10 electors or less, while its self-administered elections use election-sized fees. SnapBallot starts with a free per-election tier for up to 15 voters and charges $49, paid once for 16–250 voters. VoterTerminal is worth considering if self-hosting matters: its free plan offers unlimited elections and voters, with a requirement to bring your own email provider. Assembley is web-only and has a free forever tier for up to 25 voters and unlimited assemblies. Election Runner has a free tier for elections with up to 20 voters. ElectIQ is another freemium option available on Android, iOS, and the web.

Verdict

Choose AssociationVoting if your association needs flexible ballots, anonymous voting, and active election oversight, and its voter and ballot limits fit your plans. Look elsewhere if you need concurrent elections, a larger voter range, or a standard ballot allowance that accommodates more complex choices without possible extra charges.