Caflou

Caflou is a business-management system for small companies that want project work and financial operations under one roof. Its project-planning tools, cash-flow features and automations make it a broad fit; businesses looking only for focused cash-flow forecasting may prefer a narrower tool.

Overview

Caflou brings project, finance, customer-relations and company-activity management into a single service. That breadth can help smaller teams connect project budgets and expenses with invoicing and cash flow, rather than maintaining separate systems. It may be excessive for a business that needs only one of those functions.

The product is aimed at companies with up to 100 employees. It supports rule-based automations that do not require programming, while Caflou AI can extract data from received invoices. The AI capability described is specific to invoice data, not a general-purpose assistant. The email inbox is available on Dolphin and Shark tariffs or higher, which matters to teams that depend on a shared inbox.

Key features

Projects and finances

Project tools include WBS, Gantt charts and Kanban boards, with budgets and income and expense tracking. This combination suits teams that need to organize work in different ways and monitor its financial performance. Finance features include invoicing, cash-flow planning, bank payment imports and financial reports. Caflou also supports bank synchronization, a cash-position view and inflow/outflow tracking, giving small businesses several ways to follow liquidity alongside project activity.

Automation and connections

Users can build rule-based automations without programming, and invoice-data extraction can reduce manual entry for received invoices. Integrations include Gmail, Outlook, Google Calendar, Google Drive, OneDrive, Dropbox, PayPal, Stripe and Make. Accounting connections include QuickBooks, Xero, Zoho Books and FreshBooks; WooCommerce is supported for imports only. A published API v1 uses bearer-token authentication and provides endpoints for account data and objects, making it relevant to businesses that need to connect Caflou with other systems.

Security and support

Caflou says it uses HTTPS, encrypts stored passwords, offers optional two-step authentication and makes backups at least daily. Its security page states that the service is CASA Tier 2 verified and provides a validation report for 2026–2027. User and account data are stored in the European Union or the United States. Support is offered online by email and chat.

Pricing

Caflou uses a freemium model. Its Turtle plan costs free, so it provides a no-cost way to start. The free plan includes bank synchronization, a cash-position view and inflow/outflow tracking. The email inbox is reserved for Dolphin and Shark or higher, so teams needing that feature should account for the tariff requirement. Paid tiers have custom pricing.

The free plan is most relevant to small businesses that want to begin tracking cash position and flows without a subscription. Since plan names, prices and other tier inclusions are not available here, buyers should confirm that a paid tariff covers their required workflows before choosing it.

Platforms

Caflou is available on web, Android and iOS, and also provides an API. It describes access on both PCs and smartphones; its mobile-version article notes Android-specific audio-message uploads. The API gives teams a route to connect account data and objects programmatically.

Who it's for

Caflou is strongest for small businesses, particularly those with up to 100 employees, that want project coordination and financial management in the same service. Teams that need to track project budgets alongside cash flow, use invoicing and connect common business tools can make use of its broad scope. A company seeking only a dedicated cash-flow tool may find a focused alternative a better fit.

Pros and cons

Broad operational coverage: Project planning, finance, customer relations and company activities sit within one system, which can reduce fragmentation for small teams.

Useful project-finance overlap: Budgets and income and expense tracking complement WBS, Gantt and Kanban planning.

Free entry point: Turtle costs nothing and includes bank synchronization, cash-position visibility and inflow/outflow tracking.

Practical connections: The listed integrations span email, calendars, file storage and payments, while the API supports programmatic access.

Tariff-dependent inbox: The email inbox requires Dolphin or Shark or higher, so teams relying on it cannot stay on the free tier.

Complexity for narrow needs: Businesses looking only for cash-flow tracking may not need the wider project and company-management scope.

Alternatives

Cash Flow Management Software is a useful place to compare focused options. Bokeping is worth considering for a one-user bookkeeping workflow: its free plan includes 20 sales and purchase records per month, CSV bank import, financial statements and accountant access. Trezy may suit a business that wants cash-flow tracking centered on one bank account, transaction history and AI categorization; its free plan also includes email support.

Bankflow is an alternative for document processing with a credit-based free allowance of 50 credits, roughly one per page. Agicap is a paid alternative with a minimum 12-month subscription. Float is another paid option, with its Essentials plan at $130 a month and 8 scenarios, 13-week cash flow and 12-month forecasts. Pulse starts with a $29 a month plan for one financial account. Cash Flow Frog has a Pro Plan at $55 a month, with up to $1M annual revenue, a 36-month forecast and 10 users. Cashvue is free to use while it is in public beta.

Verdict

Caflou is a strong fit for a small business that wants project planning, finance and operational workflows connected, especially when project budgets and cash flow need to be viewed together. Its no-cost Turtle plan offers useful cash-position and flow features, and its integrations and API broaden its reach. Look elsewhere if you need only a dedicated cash-flow product, or if the email inbox is essential but the required higher tariff does not fit your budget.