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ClockRota

clockrota.com

From £9/mo Free plan Web
Visit clockrota.com
Spec score 9.0 #3 of 27 in Restaurant Scheduling Software

What it is

ClockRota provides rota planning, clock-in, attendance, and payroll export tools for UK pubs, cafés, and restaurants. Managers can create weekly schedules in a grid by dragging, dropping, and duplicating shifts. Publishing a rota sends staff push and email alerts, and employees can arrange shift swaps for a manager to approve or decline. Attendance tools show who is working, who is late, and hours worked. ClockRota exports clocked hours as a CSV for payroll; no specific payroll integrations are named. Rota planning, staff clock-in, and payroll export work in a browser on phones, tablets, and computers. The site says a native app is in development, so clock-in currently uses the browser. The public beta is free for its duration, with every feature unlocked and no usage limits. After the beta, the listed plan for up to five staff is £9 per month; the 6–10 staff plan is £19 per month. Owners and managers count toward the team size, which determines the applicable staff band.

Spec sheet

What it does
ClockRota is cloud staff-scheduling software for UK hospitality venues, combining rotas, clock-in/out, timesheets, shift swaps, leave management and workforce tools.Read 15 Oct 2026 · clockrota.com
Purpose
ClockRota provides staff rota, clock-in and payroll tools for UK pubs, cafés and restaurants.Read 9 Oct 2026 · clockrota.com
Integrations
The published product pages name CSV payroll export but do not identify direct payroll integrations.Read 15 Oct 2026 · clockrota.com
Security
The privacy policy says data is transmitted over HTTPS, passwords and PINs are hashed with Argon2, and the database is hosted on Supabase with encryption at rest.Read 9 Oct 2026 · clockrota.com
Compliance
ClockRota says it complies with UK GDPR and the Data Protection Act 2018.Read 15 Oct 2026 · clockrota.com
Support
Support is available by email at [email protected], with a stated target response time of two business days.Read 15 Oct 2026 · clockrota.com
Headquarters
Grange Farm, Grange Lane, Flockton, Wakefield, West Yorkshire, WF4 4BA, United KingdomRead 28 Sep 2026 · clockrota.com
Company
ClockRota says it is built in the UK by a two-person team and is operated by ClockRota Limited, registered in England and Wales.Read 9 Oct 2026 · clockrota.com
Annual billing
Yearly billing is priced at ten months, equivalent to two months free compared with monthly billing.Read 15 Oct 2026 · clockrota.com
API and SDKs
The opened official pages do not describe a public API, SDK or developer platform.Read 15 Oct 2026 · clockrota.com
Attendance
Clock-in and attendance tools show who is in, who is late and hours worked.Read 9 Oct 2026 · clockrota.com
Attendance statistics
The product includes attendance statistics intended to show reliability for future rota planning.Read 15 Oct 2026 · clockrota.com
Biometric handling
Fingerprint and face checks are performed by the phone and ClockRota records only that the biometric confirmation occurred.Read 15 Oct 2026 · clockrota.com
Browser access
Rota, scheduling, payroll export and staff clock-in work in a browser on phones, tablets and computers.Read 9 Oct 2026 · clockrota.com
Changelog news
Version 2.1, released 10 October 2026, added pay-period pay breakdowns, quarter-hour time corrections and a filterable audit trail.Read 15 Oct 2026 · clockrota.com
Clock-in
Staff clock in and out through a phone browser, with attendance showing who is present, late and how many hours were worked.Read 15 Oct 2026 · clockrota.com
Clock-in methods
The privacy policy lists GPS, PIN, fingerprint or face unlock, and manual manager entry as clock-in methods.Read 15 Oct 2026 · clockrota.com
Data retention
Clock-in records, including GPS data, are retained for two years before automatic purging.Read 15 Oct 2026 · clockrota.com
Database security
The database is hosted on Supabase with encryption at rest.Read 15 Oct 2026 · clockrota.com
Hosting
Application hosting and deployment use Vercel, with automatic security updates stated by the company.Read 15 Oct 2026 · clockrota.com
Independent registry fact
An independent Companies House data report lists ClockRota Limited as registered on 31 August 2026.Read 15 Oct 2026 · justregistered.co.uk
Intellectual-property limit
The terms assign ownership of the service code, design, features, branding and documentation to ClockRota or its licensors and prohibit reverse engineering.Read 15 Oct 2026 · clockrota.com
Leave management
The service processes leave requests and stores leave allowances for staff.Read 15 Oct 2026 · clockrota.com
Native app
The site says a native app is in development and that clock-in is browser-based until it arrives.Read 9 Oct 2026 · clockrota.com
Native apps
The homepage says a native app is being built; current rota and clock-in access is browser-based.Read 15 Oct 2026 · clockrota.com
Notifications
Publishing a rota sends staff push and email alerts.Read 15 Oct 2026 · clockrota.com
Password security
Passwords and clock-in PINs are hashed with Argon2.Read 15 Oct 2026 · clockrota.com
Payments
Stripe processes card payments, and ClockRota says it does not store card numbers, expiry dates or CVCs.Read 9 Oct 2026 · clockrota.com
Payroll
ClockRota generates a CSV payroll export from hours staff clocked.Read 9 Oct 2026 · clockrota.com
Payroll export
ClockRota produces a CSV payroll file based on hours staff actually clocked.Read 15 Oct 2026 · clockrota.com
Pricing limits
Paid pricing starts at £9 per month for up to five staff and increases by £10 for each additional band of five staff; owners and managers count toward team size.Read 9 Oct 2026 · clockrota.com
Pricing model
Paid pricing is based on active staff bands, including owners and managers, with the full feature set in every band.Read 15 Oct 2026 · clockrota.com
Rota builder
Managers create weekly schedules in a seven-day grid by dragging, dropping and duplicating shifts.Read 15 Oct 2026 · clockrota.com
Rota planning
Managers can build a weekly rota in a grid by dragging, dropping and duplicating shifts.Read 9 Oct 2026 · clockrota.com
Security transport
The privacy policy states that data is transmitted using HTTPS/TLS.Read 15 Oct 2026 · clockrota.com
Self-hosting
The terms describe ClockRota as a cloud SaaS platform accessed through a web browser.Read 15 Oct 2026 · clockrota.com
Service availability limit
The terms say ClockRota aims for 24/7 availability but does not guarantee uninterrupted access.Read 15 Oct 2026 · clockrota.com
Shift swaps
Staff can arrange swaps between themselves, while a manager approves or declines the result.Read 15 Oct 2026 · clockrota.com
System requirements
The service is stated to work in any browser on phones, tablets and computers, with nothing to install.Read 15 Oct 2026 · clockrota.com
Trial conditions
After paid subscriptions start, new accounts receive a 30-day full-feature trial and payment details are required at trial start.Read 15 Oct 2026 · clockrota.com

Plans and prices

Public beta Free £0 for the duration of the public beta Every feature unlocked · no usage limits · no card required Read 15 Oct 2026 · clockrota.com
Band 1 £9 a month £9/month when the beta ends 1–5 active staff · every feature included Read 15 Oct 2026 · clockrota.com
Paid plan (up to 5 staff) £9 a month £9/month when the beta ends Up to 5 staff · every feature included Read 9 Oct 2026 · clockrota.com
Band 2 £19 a month £19/month when the beta ends 6–10 active staff · every feature included Read 15 Oct 2026 · clockrota.com
Paid plan (6–10 staff) £19 a month £19 per month when the beta ends 6–10 staff · every feature included Read 9 Oct 2026 · clockrota.com

Every ClockRota plan and price →

Strong points and limits

Strong points

  • Weekly rotas can be built by duplicating shifts.
  • Published rotas trigger push and email alerts.
  • Staff can request shift swaps for manager approval.
  • Attendance shows lateness and hours worked.
  • Public beta includes every feature with no usage limits.

Limits

  • No native mobile app is available yet.
  • Payroll export is CSV; no named integrations are listed.
  • After beta, the listed price starts at £9 per month for up to five staff.
  • Owners and managers count toward team size.

Who it suits

ClockRota suits UK pubs, cafés, and restaurants that need browser-based staff scheduling, attendance tracking, and CSV payroll exports. It is intended for teams comfortable using the browser on phones, tablets, or computers.

ClockRota in depth

Read the full write-up

ClockRota is a browser-based rota, attendance and payroll-hours service for UK hospitality businesses. It suits small pubs, cafés and restaurants whose staff need mobile access and controlled shift swaps. The main attraction is a compact workflow from scheduling through clock-in records to a CSV for payroll; the main constraint is its five-staff entry tier and lack of a native mobile app.

Overview

Weekly scheduling, attendance and payroll preparation sit in one service. Managers arrange shifts in a visual grid, publish them to staff, and review who arrived, who is late and how many hours were worked. Staff can propose swaps directly to one another, while a manager keeps approval or rejection authority. For a small hospitality operation, that removes several handoffs from routine rota administration.

Payroll output is a CSV built from clocked hours. That is practical for businesses whose payroll process accepts files, but it does not provide a named payroll-system connection. ClockRota is built in the UK by a two-person team and operated by ClockRota Limited in England and Wales. Email support is handled through [email protected], with the company saying a founder responds.

Its stated safeguards include HTTPS transmission, Argon2 hashing for passwords and PINs, and encryption at rest for the Supabase-hosted database. Stripe handles card payments, and ClockRota says it does not keep card numbers, expiry dates or CVCs.

Key features

Rota construction and publishing

A weekly grid supports drag-and-drop scheduling and shift duplication. Repeating a familiar pattern should reduce entry work for managers, while publishing sends both push and email alerts so staff receive the rota through two channels.

Swaps with managerial control

Employees can arrange a replacement among themselves instead of routing every conversation through a manager. The swap still needs managerial approval or decline, preserving oversight over skills, coverage and accountability. This is a useful balance for teams that want flexibility without uncontrolled changes.

Attendance and payroll export

Clock-in tools show current attendance, lateness and hours worked. Those recorded hours feed the CSV payroll export, giving owners a straightforward handoff to payroll administration. Businesses needing automatic synchronisation with a particular payroll product will find the file-based approach less complete.

Pricing

The Public beta costs £0 for the duration of the beta, with every feature unlocked, no usage limits and no card required. It is the sensible way for a small operator to evaluate the complete workflow without a payment commitment, but the price is tied to the beta period.

After the beta, the paid plan for up to five staff costs £9 per month and includes every feature. The next published tier covers 6–10 staff at £19 per month, also with every feature included. Pricing rises by £10 for each additional band of five staff. Owners and managers count toward the team-size limit, so a five-person allowance can be consumed by supervisory accounts as well as employees. There is no permanent free plan; the service offers a 30-day trial alongside the paid model.

Platforms

Rota management, scheduling, clock-in and payroll export run in a web browser on phones, tablets and computers. There are no mobile apps currently. Clock-in therefore depends on a mobile browser until the native app in development arrives, which is adequate for mixed-device teams but less streamlined than an installed app for frequent clock-ins.

Who it's for

ClockRota is aimed at UK pubs, cafés and restaurants with small teams and a need to connect rota changes, attendance and payroll preparation. The up-to-five tier fits a very small venue; the 6–10 tier gives a modest amount of headroom while retaining the same feature set. It is a weaker match for larger workforces, organisations that require native iOS or Android apps today, or operators whose payroll process depends on a direct integration rather than CSV handling.

Pros and cons

Pros: one browser workflow covers rota creation, alerts, swaps, clock-in records and payroll-hours export.

Pros: staff can negotiate swaps themselves while managers retain final approval.

Pros: the beta exposes every feature without a card, making full evaluation low risk.

Cons: the £9 starting tier covers only five people, and owners and managers count toward that cap.

Cons: payroll output is a CSV rather than a named integration.

Cons: no native mobile app is available yet, so clock-in uses a browser.

Alternatives

For a broader restaurant-scheduling shortlist, see Restaurant Scheduling Software.

7shifts is the better choice when Android and iOS apps, API access, or a free one-location plan for up to 15 employees matter.

Sling suits teams wanting a free plan for up to 30 users with messaging and available-shift tools.

Homebase is worth choosing when a freemium restaurant labour platform and optional task or tip-management add-ons fit the operation.

Rotahr is an alternative for teams needing native mobile apps and capacity up to 15 staff on its €49-per-month Starter plan.

Schedulefly fits paid users who want all features included for up to 19 staff at $30 per month.

Deputy is a paid, app-based option with a $5-per-user-per-month Lite plan for basic scheduling and timesheets.

HotSchedules is an alternative for buyers prepared to obtain a sales quotation for its scheduling and team-management product.

Planday suits operators seeking per-user pricing, with its Starter tier at £2.99 per user per month and a five-user minimum.

Verdict

Choose ClockRota if you run a small UK hospitality team and want rota planning, approved swaps, browser clock-in and payroll CSV output in one place. Its beta and simple feature-complete paid tiers make adoption straightforward. Look elsewhere if your team exceeds the small staff bands, needs native mobile apps now, or requires a direct payroll integration.

Verdict

ClockRota combines browser-based rota planning with clock-in, shift swaps, attendance, and CSV payroll export. The public beta is free for its duration; paid pricing is listed from £9 per month after the beta ends.

Where Specifiction places it

Alternatives to ClockRotaAll alternatives →