Easy Expense

Easy Expense is an expense tracker that brings receipt capture, mileage, bank transactions and reporting together for individuals, self-employed users and teams. It is best suited to people who want one workflow for purchases and trips rather than a receipt scanner alone. The paid plans add useful automation and collaboration, but the free quotas and limited web exports make plan choice important.

Overview

Easy Expense combines automatic receipt processing with mileage tracking, connected financial accounts and expense reports. That breadth can suit a self-employed person sorting business purchases and travel, or a small team handling reimbursements. It is less compelling if the main need is simply to scan and export receipts: mobile exports include data and images, while the web app has limited export options.

Privacy deserves attention when connecting accounts. Email connections are read-only, but the privacy policy says email data used to process receipts and invoices may be sent to OpenAI. The policy also says automatic trip location data is encrypted and stored on the user's device and Firebase, and is not sold or shared with other third parties; it cautions that absolute security cannot be guaranteed.

Key features

Receipt capture and connected email

The app crops receipt images and uses AI to extract and categorize fields including vendor, total, tax, date, payment method and tax category. That can cut down on manual entry, though automated extraction is not a substitute for checking expense records. Receipts can be found through a Gmail connection or sent by forwarding to [email protected]. The privacy trade-off is clear: email access is read-only, but processing may involve OpenAI.

Mileage and bank transactions

GPS-based automatic drive tracking, trip classification and custom mileage deduction rates make the app more useful to people who regularly claim business mileage than a receipt-only tool. Linked bank accounts and credit cards let AI scan and classify transactions for tax deductions. Plaid is named as a third-party service, and the privacy policy also says users may connect Gmail or Outlook to retrieve financial documents.

Reports, exports and teams

Easy Expense produces PDF expense reports and supports CSV and Excel exports. Mobile exports include data and images, but the web app's export options are limited, so users who rely on a browser-based workflow should check that it covers their needs. The Professional plan adds invitations for up to two other users, reimbursement reports, approval workflows and statement reconciliation; API access is available upon request. Teams also have live in-app chat, and the maker advertises one-on-one phone support.

Pricing

Easy Expense is freemium, with a 7-day trial and paid plans billed monthly. The Free plan costs nothing, billed per month. It includes 10 receipt scans and two expense reports per month, plus manual tracking, data export and cloud storage. Those caps make it a reasonable way to try the workflow, but a poor fit for anyone with regular receipt volume.

Starter costs $7.99 a month, billed per month. It removes the receipt-scan and report limits and adds email receipt forwarding. It suits an individual who needs ongoing capture and reporting but does not need connected accounts or mileage automation.

Professional costs $23.99 a month, billed per month. Along with unlimited scans and reports and email forwarding, it includes up to two invited users, connected credit cards, banks and emails, unlimited workspaces, automated mileage tracking, statement reconciliation and approval workflows. This is the relevant tier for a small team or a user who wants linked transactions and automated trips; it is a substantial step up from Starter if those features are not needed.

Platforms

Easy Expense runs on Android, iOS and the web. The mobile apps support data and image exports, while web exports are limited, making the mobile apps the stronger choice for users who need those export options.

Who it's for

Choose Easy Expense if you are self-employed, run a small business or manage a small team and want receipts, business mileage, bank transactions and reports in one system. Starter is the practical fit for an individual whose main constraints are scan and report volume; Professional makes sense when account connections, automatic mileage or team workflows matter. Look elsewhere if you need robust web exports or prefer not to connect email or financial accounts.

Pros and cons

Pros: Receipt capture extracts and categorizes several useful fields, reducing routine entry.

Pros: Mileage tracking and bank transaction classification extend it beyond receipt storage.

Pros: Professional includes up to two additional users, approval workflows and statement reconciliation for small-team processes.

Cons: The free plan's 10 scans and two reports per month are tight for ongoing business use.

Cons: Web exports are limited, so browser-first users may not get the same export flexibility as mobile users.

Cons: Email processing may send receipt and invoice data to OpenAI, a material consideration for sensitive records.

Alternatives

Receipt Scanner Apps is a useful place to compare tools if receipt capture is the main requirement and Easy Expense's broader expense workflow is unnecessary.

Bonro is another freemium option across Android, iOS and web; its free plan allows five receipts a month, uses on-device OCR and AI categorization, but has no export. It may suit someone prioritizing on-device OCR over Easy Expense's higher free scan allowance and exports.

Receipt Reader AI offers a free plan with 10 AI scans a month, one account and PDF export, and a Personal plan for $5.99 a month with 50 scans. It is worth considering if a lower-cost, scan-focused plan better matches your volume than Easy Expense's broader Starter tier.

Receiptly is another alternative.

Veryfi Invoices OCR API has a Starter plan at $500 a month with a monthly minimum commitment, so it is a different price and commitment proposition from Easy Expense's individual and small-team plans.

Receipt Scanner offers a free plan with limited features and a Pro plan described as providing unlimited expense tracking and report creation; consider it if those are the capabilities you need to compare.

AutoEntry is a paid alternative with a free trial and apps for Android, iOS, web and Windows. Its Bronze plan costs $13 a month, excluding VAT, and includes 50 monthly credits, unlimited users and rollover of unused credits for up to 90 days.

Foreceipt has a free plan with up to 100 receipts, two team members, and limits on statement and report counts; it may be worth comparing if those caps suit your workflow.

Neat is a paid alternative with apps for Android, iOS, macOS, web and Windows.

Verdict

Easy Expense is a strong fit for self-employed users and small teams who want receipt capture, mileage, connected transactions and reporting in one place. The main reason to choose it is that combination, with Professional adding useful team and reconciliation tools. Choose another tool if limited web exports or the email-processing privacy trade-off outweigh the convenience of a joined-up expense workflow.