Attender From €0.17/mo 9.2 Visit 
GatePass
gatepasshq.com
What it is
GatePass is a school gate attendance and parent-notification system for managing student entry and related school routines. A QR scan confirms a student’s entry, records attendance, and notifies a parent in under two seconds. If the network drops, scanning continues; scan times are retained and parent notifications wait until reconnection. The system also supports registers, emergency roll-call, trips, boarding, visitor management, and fees. Visitors can pre-book, check in by QR at the gate, notify their host, and receive a digital pass. Parents, staff, gatekeepers, and visitors use the same app, while admins and headteachers manage the school in a web dashboard. GatePass says schools can begin with an existing phone and printed QR cards, without a server or special hardware. All plans include unlimited scans, QR ID cards, reports, visitor management, audit trail, API access, and priority support. A full-featured free trial covers one full term at zero cost, with no card or commitment. Paid term plans start at 150,000 UGX, paid once for up to 499 students. The download page lists Android and iOS versions as coming soon.
Spec sheet
- What it does
- GatePass records school entry and exit through QR scans, updates attendance, and notifies parents.Read 15 Oct 2026 · gatepasshq.com
- Purpose
- GatePass is a school gate attendance and parent notification system that also supports registers, emergency roll-call, trips, boarding, visitor management, and fees.Read 3 Oct 2026 · gatepasshq.com
- API
- The terms define the service as including associated APIs, but no public API reference or SDK is identified on the cited pages.Read 15 Oct 2026 · gatepasshq.com
- Integrations
- The pricing page includes API access for integrations but does not name specific integrations.Read 3 Oct 2026 · gatepasshq.com
- Security
- The privacy policy states TLS in transit, encrypted databases at rest, restricted production access and tamper-evident audit logging.Read 15 Oct 2026 · gatepasshq.com
- Privacy
- GatePass says it does not sell customer data, use it for advertising or share it with advertising networks or data brokers.Read 15 Oct 2026 · gatepasshq.com
- Support
- Email support is listed for Monday–Friday, 8am–5pm, and the contact page says replies normally arrive within one business day.Read 15 Oct 2026 · gatepasshq.com
- Headquarters
- Kampala, UgandaRead 28 Sep 2026 · gatepasshq.com
- Access
- The same app serves parents, staff, gatekeepers, and visitors, while admins and headteachers manage the school through a web dashboard.Read 3 Oct 2026 · gatepasshq.com
- Attendance
- Gate scans populate registers and provide daily, class, term and individual attendance reports.Read 15 Oct 2026 · gatepasshq.com
- Availability limit
- The terms target 99.5% monthly uptime and explicitly say uninterrupted service is not guaranteed.Read 15 Oct 2026 · gatepasshq.com
- Boarding
- Boarding workflows record sign-outs, collection reasons and nightly presence counts.Read 15 Oct 2026 · gatepasshq.com
- Data retention
- The policy says attendance records are intended to be kept for an active subscription plus three years, while automated enforcement of retention periods is still being built.Read 3 Oct 2026 · gatepasshq.com
- Data use
- GatePass says it does not sell data or use it for advertising.Read 3 Oct 2026 · gatepasshq.com
- Emergency roll-call
- Emergency roll-call starts from people recorded on site, including pupils, staff and visitors.Read 15 Oct 2026 · gatepasshq.com
- Fees
- The parent view includes balances, payment information and reminders for families with amounts due.Read 15 Oct 2026 · gatepasshq.com
- Founded year
- No founded year is stated on the official pages reviewed.Read 15 Oct 2026 · gatepasshq.com
- Gate scan
- A student scan confirms entry, notifies the parent, and writes an attendance record in under two seconds.Read 3 Oct 2026 · gatepasshq.com
- Gate scanning
- The gate app confirms a scan, shows the student's name, class and photo, and records entry in under two seconds.Read 15 Oct 2026 · gatepasshq.com
- Import
- Student lists can be imported from spreadsheets, with rejected rows returned with reasons for correction.Read 15 Oct 2026 · gatepasshq.com
- Incidents
- Incidents are restricted by staff role and kept against the relevant child or staff record.Read 15 Oct 2026 · gatepasshq.com
- Included features
- All plans include unlimited gate scans, QR ID cards, reports, visitor management, audit trail, API access, and priority support, with no feature paywalls.Read 3 Oct 2026 · gatepasshq.com
- Independent-directory classification
- That Crunchbase profile classifies its GatePass entry under communities, facility management, GovTech, internet, property management and real estate.Read 15 Oct 2026 · crunchbase.com
- Independent-directory founder
- The separate gatepass.io Crunchbase entry names Muyideen Dosumu as founder.Read 15 Oct 2026 · crunchbase.com
- Independent-directory funding
- The opened Crunchbase profile does not expose a reliable funding total for the school product and shows obfuscated funding-event fields.Read 15 Oct 2026 · crunchbase.com
- Independent-directory headquarters
- Crunchbase places its separate gatepass.io GatePass entry in Lagos, Nigeria, which conflicts with the school product's Kampala address.Read 15 Oct 2026 · crunchbase.com
- Independent-directory identity warning
- Crunchbase's GatePass profile describes a different community-management company linked to gatepass.io in Lagos, Nigeria, rather than the school product at gatepasshq.com.Read 15 Oct 2026 · crunchbase.com
- Independent-directory size
- The separate gatepass.io Crunchbase entry reports a 1–10 employee range.Read 15 Oct 2026 · crunchbase.com
- Independent-directory status
- The separate gatepass.io Crunchbase entry reports active operating status and a for-profit company type.Read 15 Oct 2026 · crunchbase.com
- Licence
- GatePass software, design, trademarks and documentation are owned by GatePass Technologies Ltd and may not be reproduced or modified without permission.Read 15 Oct 2026 · gatepasshq.com
- Maker legal name
- The privacy policy identifies the operator as GatePass Technologies Ltd.Read 15 Oct 2026 · gatepasshq.com
- Maker location
- GatePass Technologies Ltd lists Kampala, Uganda as its location.Read 15 Oct 2026 · gatepasshq.com
- Mobile availability
- The official download page lists iOS and Android apps as coming soon.Read 15 Oct 2026 · gatepasshq.com
- Multi-campus
- One account can cover multiple campuses and gates, with each scan identifying its gate.Read 15 Oct 2026 · gatepasshq.com
- Offline operation
- Scanning continues during connectivity loss, preserving original scan times and queuing notifications until reconnection.Read 15 Oct 2026 · gatepasshq.com
- Parent alerts
- Parents receive arrival, checkout and sent-home notifications, with no per-message charge stated.Read 15 Oct 2026 · gatepasshq.com
- Payment limitation
- Paid fees are non-refundable except where applicable law or a written agreement requires otherwise.Read 15 Oct 2026 · gatepasshq.com
- Rating on Apple App Store
- Not rated; the official download page says the App Store version is coming soon.Read 15 Oct 2026 · gatepasshq.com
- Rating on Google Play
- Not rated; the official download page says the Google Play version is coming soon.Read 15 Oct 2026 · gatepasshq.com
- Retention limit
- Attendance records are intended to remain for the active subscription plus three years, but automated deletion enforcement is still being built.Read 15 Oct 2026 · gatepasshq.com
- Self-hosting
- The product is described as a managed web dashboard and mobile service; no self-hosting package is stated.Read 15 Oct 2026 · gatepasshq.com
- Setup
- The vendor says schools need a phone at the gate and printed QR cards, without a server or special hardware.Read 15 Oct 2026 · gatepasshq.com
- Sick bay
- Sick-bay admissions and sent-home events can be recorded with parent notification.Read 15 Oct 2026 · gatepasshq.com
- Timetable
- The product includes lessons, class schedules and recorded teacher cover assignments.Read 15 Oct 2026 · gatepasshq.com
- Trips
- Trip participants can be scanned onto and off buses, with the live list available on the trip lead's phone.Read 15 Oct 2026 · gatepasshq.com
- Visitor management
- Visitors can request visits in advance, receive approval, check in by QR and obtain a digital pass.Read 15 Oct 2026 · gatepasshq.com
- Web dashboard
- Administrators use a browser dashboard for attendance, reports, visitor logs, staff roles, QR cards and billing.Read 15 Oct 2026 · gatepasshq.com
Plans and prices
Free trial Free One full term at zero cost; no credit card or commitment. Complete feature set · all schools globally Read 3 Oct 2026 · gatepasshq.com
Gate 150,000 UGX, paid once UGX 150,000 / term 0–499 students Read 15 Oct 2026 · gatepasshq.com
Watch 300,000 UGX, paid once UGX 300,000 / term 500–999 students Read 15 Oct 2026 · gatepasshq.com
Guard 450,000 UGX, paid once UGX 450,000 / term 1,000–1,499 students Read 15 Oct 2026 · gatepasshq.com
Shield 600,000 UGX, paid once UGX 600,000 / term 1,500–1,999 students Read 15 Oct 2026 · gatepasshq.com
Sentinel 750,000 UGX, paid once UGX 750,000 / term 2,000–2,499 students Read 15 Oct 2026 · gatepasshq.com
Citadel 900,000 UGX, paid once UGX 900,000 / term 2,500+ students Read 15 Oct 2026 · gatepasshq.com
Strong points and limits
Strong points
- Scans record attendance and notify parents in under two seconds.
- Scanning continues offline and queues notifications.
- Visitors can pre-book and check in by QR.
- A full-featured one-term trial costs 0.00 USD.
Limits
- iOS and Android versions are listed as coming soon.
- No mobile app is listed as currently available.
- Paid term plans start at 150,000 UGX, paid once.
Who it suits
It suits schools that need gate attendance, family notifications, visitor workflows, and related records in one system. The stated student limit is 499 students.
Verdict
GatePass combines school entry tracking with parent alerts, offline scanning, and visitor management. Schools should note that its listed mobile downloads are still coming soon.
Where Specifiction places it
- Student Attendance Software#3 of 278.9
