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KBPublisher

kbpublisher.com

From $498/mo Free plan WebAPISelf-hosted
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Spec score 8.2 #13 of 50 in HR Knowledge Base Software

What it is

KBPublisher is knowledge base and knowledge management software for organizations, with web, API, and self-hosted options. Teams can create and format articles, attach files, and revise published content in drafts. Approval workflows support review and publication. Search offers full-text matching, spell checking, word variations, partial-word recognition, and Sphinx. Access controls include security groups and user roles; authentication options include LDAP, SAML integration, and remote authentication for single sign-on. The HR solution describes employee onboarding programs, versioned personnel documents, and an employee self-service portal. The licensed download installs on one web server, and the Community Edition is on-premise only. That free edition has unlimited staff users, end users, articles, and files, but no support or maintenance and no cloud version. Cloud fees include support, upgrades, and automatic content backups; data export is available without charge. Content analytics, custom branding, multilingual content, and approval workflows are supported. Pricing is freemium, with paid service listed from $33/mo (annual); a free trial is available.

Spec sheet

Purpose
KBPublisher is knowledge base and knowledge management software for organizations.Read 29 Sep 2026 · kbpublisher.com
Deployment
The licensed download is installed on one web server, and the Community Edition is available on-premise.Read 29 Sep 2026 · kbpublisher.com
Free plan
YesRead 20 Sep 2026 · kbpublisher.com
Paid from
33Read 20 Sep 2026 · kbpublisher.com
Company
The maker says it is privately owned, has 10 people, and has over 10 years of experience developing knowledge base software.Read 29 Sep 2026 · kbpublisher.com
Authentication
The feature page lists LDAP authentication, SAML integration, and remote authentication for single sign-on.Read 29 Sep 2026 · kbpublisher.com
Cloud data and operations
Cloud fees include technical support, upgrades, automatic content backups, and data export is available without charge.Read 29 Sep 2026 · kbpublisher.com
Cloud security
The maker says its cloud service uses SSL-encrypted connections and bank-level security practices.Read 29 Sep 2026 · kbpublisher.com
Content analytics
YesRead 20 Sep 2026 · kbpublisher.com
Content tools
Users can edit and format content, attach files, and revise published articles in drafts.Read 29 Sep 2026 · kbpublisher.com
Free edition limits
Community Edition has no cloud version and includes no support or maintenance.Read 29 Sep 2026 · kbpublisher.com
HR use
The HR solution page describes employee onboarding programs, personnel document versioning, and an employee self-service portal.Read 29 Sep 2026 · kbpublisher.com
Search
Its search supports full-text search, spell check, word variation, partial-word recognition, and Sphinx.Read 29 Sep 2026 · kbpublisher.com
Security controls
The product supports security groups, user roles, and end-user portals.Read 29 Sep 2026 · kbpublisher.com
Workflow
Workflow approvals support reviewing, approving, and publishing articles.Read 29 Sep 2026 · kbpublisher.com

Plans and prices

Community Edition Free 100% free; open source Unlimited staff users · unlimited end users · unlimited articles and files · on-premise only · no support and maintenance Read 29 Sep 2026 · kbpublisher.com
5 License Pack $498 a month Perpetual license; optional annual support and maintenance after the first year 5 staff users · Unlimited end users Read 20 Sep 2026 · kbpublisher.com
10 License Pack $898 a month Perpetual license; optional annual support and maintenance after the first year 10 staff users · Unlimited end users Read 20 Sep 2026 · kbpublisher.com
20 License Pack $1,498 a month Perpetual license; optional annual support and maintenance after the first year 20 staff users · Unlimited end users Read 20 Sep 2026 · kbpublisher.com
30 License Pack $1,998 a month Perpetual license; optional annual support and maintenance after the first year 30 staff users · Unlimited end users Read 20 Sep 2026 · kbpublisher.com
Essential Price not published Monthly rate shown for annual or monthly billing Up to 5 staff users · unlimited end users and articles · 5 GB SSD storage · 99% Uptime SLA Read 29 Sep 2026 · kbpublisher.com
Team Price not published Monthly rate shown for annual or monthly billing Up to 10 staff users · unlimited end users and articles · export plugin · reports · 10 GB SSD storage · 99% Uptime SLA Read 29 Sep 2026 · kbpublisher.com
5 License Pack $498, paid once Perpetual license; one year of free support and upgrades 5 staff users · unlimited end users · single web server Read 29 Sep 2026 · kbpublisher.com
10 License Pack $898, paid once Perpetual license; one year of free support and upgrades 10 staff users · unlimited end users · single web server Read 29 Sep 2026 · kbpublisher.com
20 License Pack $1,498, paid once Perpetual license; one year of free support and upgrades 20 staff users · unlimited end users · single web server Read 29 Sep 2026 · kbpublisher.com
30 License Pack $1,998, paid once Perpetual license; one year of free support and upgrades 30 staff users · unlimited end users · single web server Read 29 Sep 2026 · kbpublisher.com
Unlimited Site License $2,998, paid once Perpetual license; one year of free support and upgrades Unlimited staff users · unlimited end users · single web server Read 29 Sep 2026 · kbpublisher.com

Every KBPublisher plan and price →

Strong points and limits

Strong points

  • Search includes partial-word recognition and spell checking
  • Approval workflows support article review and publication
  • Supports LDAP and SAML authentication
  • Community Edition allows unlimited articles and files

Limits

  • Community Edition has no cloud version
  • Community Edition includes no support or maintenance
  • Licensed download installs on one web server
  • Paid service listed from $33/mo (annual)

Who it suits

KBPublisher suits organizations that need a managed knowledge base, article review, and access controls. Its HR tools address onboarding, personnel documents, and employee self-service.

Verdict

KBPublisher offers knowledge base tools with search, approvals, and access controls across cloud and self-hosted options. The free Community Edition is on-premise only and lacks support and maintenance.

Where Specifiction places it

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