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PHPPayroll

phppayroll.com

From $9.99/mo Free plan Open source WebWindowsmacOSLinuxSelf-hosted
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Spec score 8.8 #5 of 29 in Global Payroll Software

What it is

PHPPayroll is a PHP and MySQL payroll and HR system for salary calculations, attendance tracking and leave management. It supports daily, weekly, task-based and monthly pay arrangements, as well as full-time and part-time employees. Listed modules include employee records, attendance, holidays and leave, payslips, biometric attendance, performance, assets, documents, expenses, work, grievances, recruitment and loans. Attendance can connect to biometric devices, RFID cards and mobile tracking, with real-time reports. Employees can update personal details, request leave, access payslips and raise grievances through a self-service portal. Payslips can show earnings and deductions for monthly, hourly or project-based pay. The cloud edition is vendor-hosted and includes 256-bit SSL encryption, technical support and onboarding; its plans include unlimited employees and payslips, with storage limits of 5 GB, 15 GB or 20 GB. The open-source edition provides source code for self-hosting and customization, but server security, permissions and backups remain under the customer's control. Cloud plans start at $9.99 per month.

Spec sheet

What it does
PHPPayroll automates salary calculations, attendance, leave management and payroll processing for different employee payment types.Read 15 Oct 2026 · phppayroll.com
Product
PHPPayroll is a PHP and MySQL based payroll and HR system that automates salary calculation, attendance tracking, and leave management.Read 5 Oct 2026 · phppayroll.com
Intended users
The pricing page describes the cloud plans for small businesses, medium-sized businesses, and large organizations, with indicative sizes of up to 50, up to 300, and 500+ employees.Read 5 Oct 2026 · phppayroll.com
Integrations
The vendor says PHPPayroll can connect with QuickBooks, Tally, ERP and HR systems, banking platforms and biometric devices.Read 15 Oct 2026 · phppayroll.com
Security
The cloud plans state that they include 256-bit SSL encryption, while the self-hosted edition leaves server security, access permissions, and backups under the customer's control.Read 5 Oct 2026 · phppayroll.com
License
The GitHub repository states that PHPPayroll is released under the MIT License and permits commercial modification and deployment.Read 15 Oct 2026 · github.com
API and extensibility
The download documentation says developers may add modules, integrate third-party tools, build APIs or custom reports and modify workflows, but it does not publish a vendor API reference or SDK.Read 15 Oct 2026 · phppayroll.com
Assets and documents
Asset management tracks assignments and returns with barcode or QR support, while document management provides versioned, permission-controlled storage.Read 15 Oct 2026 · phppayroll.com
Attendance
The attendance module can integrate with biometric devices, RFID cards, and mobile-based attendance tracking, and provides real-time reports.Read 5 Oct 2026 · phppayroll.com
Attendance feature
Attendance tracking records working hours, absences, late arrivals and overtime and feeds the payroll calculation.Read 15 Oct 2026 · phppayroll.com
Biometric attendance
Biometric attendance supports fingerprint, facial-recognition and RFID devices, with payroll integration and offline synchronization.Read 15 Oct 2026 · phppayroll.com
Cloud edition
Cloud Edition is hosted by PHPPayroll with automatic updates, daily backups, browser access and managed maintenance.Read 15 Oct 2026 · github.com
Cloud plan limits
All three listed cloud plans state unlimited employees and payslips, with storage capacities of 5 GB, 15 GB, and 20 GB respectively.Read 5 Oct 2026 · phppayroll.com
Company size and headquarters
LinkedIn lists PHP Payroll as a self-owned software-development company with 11–50 employees headquartered in Delhi, India.Read 15 Oct 2026 · in.linkedin.com
Documentation depth
Official documentation includes installation, configuration, feature explanations, customization guidance and best practices for both editions.Read 15 Oct 2026 · phppayroll.com
Employee records
Employee management centralizes personal, job, salary and performance information with role-based access.Read 15 Oct 2026 · github.com
Employee self-service
The employee self-service portal lets employees update personal details, request leave, access payslips, and raise grievances.Read 5 Oct 2026 · phppayroll.com
Employee types
It supports daily, weekly, task-based, monthly, full-time, and part-time employees.Read 5 Oct 2026 · phppayroll.com
Employment types
The system supports daily, weekly, task-based, monthly, full-time and part-time employees.Read 15 Oct 2026 · github.com
Expenses and work
Expense management handles receipt submissions, approvals and payroll-linked reimbursements, while work management tracks tasks and deadlines.Read 15 Oct 2026 · phppayroll.com
Founded year listing
GoodFirms lists PHP Payroll's year as 2011 and country as India.Read 15 Oct 2026 · goodfirms.co
HR modules
Its listed modules include employee, attendance, holiday and leave, payslip, user, biometric attendance, performance, asset, document, expense, work, grievance, recruitment, and loan management.Read 5 Oct 2026 · phppayroll.com
Independent company description
Trustpilot describes PHP Payroll as an HR/payroll system for small and midsize companies with payslip, attendance and leave functions.Read 15 Oct 2026 · trustpilot.com
Independent deployment listing
GoodFirms categorizes PHP Payroll as proprietary software deployed on premises for Windows, Mac and Linux.Read 15 Oct 2026 · goodfirms.co
Independent review availability
GoodFirms reports no submitted reviews for PHP Payroll.Read 15 Oct 2026 · goodfirms.co
Independent support listing
GoodFirms lists email, phone and 24x7 support, with in-person training and help or video guides.Read 15 Oct 2026 · goodfirms.co
Leave management
Employees can submit leave requests while managers approve them and the system updates balances and payroll effects.Read 15 Oct 2026 · phppayroll.com
Limit: cancellation refunds
The pricing FAQ says subscriptions can be canceled anytime but unused time after cancellation is not refunded.Read 15 Oct 2026 · phppayroll.com
Limit: integration concerns
One G2 reviewer listed integration at purchase time as a dislike.Read 15 Oct 2026 · g2.com
Limit: self-hosted responsibility
For the open-source edition, the customer is responsible for server security, access permissions and backups.Read 15 Oct 2026 · phppayroll.com
Notable update
The vendor announced version 9.1 with multi-currency conversion, enhanced filtered reporting and employee-benefit tracking on July 29 (year shown on the page as 2025).Read 15 Oct 2026 · phppayroll.com
Open-source edition
The open-source edition provides source code for self-hosting and customization, and the site recommends basic knowledge of PHP hosting, FTP, and database setup for installation.Read 5 Oct 2026 · phppayroll.com
Payroll and payslips
Payslips can include earnings and deductions, support monthly, hourly, and project-based pay structures, and be accessed through a self-service portal.Read 5 Oct 2026 · phppayroll.com
Payslips
Payslip management generates digital salary statements with earnings, deductions, taxes, allowances and bonuses, which employees can download through ESS.Read 15 Oct 2026 · phppayroll.com
Performance management
Performance tools cover KPIs, goals, appraisals, 360-degree feedback and self-assessments.Read 15 Oct 2026 · phppayroll.com
Praise: free and effective
The sole Trustpilot reviewer described PHPPayroll as perfect and free payroll software.Read 15 Oct 2026 · trustpilot.com
Praise: integrations and HR breadth
G2 reviewers praise biometric and digital attendance integration plus the breadth of payslip, holiday and attendance functions.Read 15 Oct 2026 · g2.com
Rating on G2
5.0 out of 5 from 2 reviewsRead 15 Oct 2026 · g2.com
Rating on Trustpilot
3.7 out of 5 from 1 reviewRead 15 Oct 2026 · trustpilot.com
Recruitment and loans
Recruitment covers applicant tracking and interview scheduling, and loan management tracks applications, repayments and payroll deductions.Read 15 Oct 2026 · phppayroll.com
Security controls
Cloud plans advertise 256-bit SSL, secure hosting and backups, while self-hosted security depends on the operator's server, permissions and backup practices.Read 15 Oct 2026 · phppayroll.com
Self-hosting
Open-Source Edition can be installed on a customer server, local hosting environment or private cloud.Read 15 Oct 2026 · phppayroll.com
System requirements
The documented stack requires PHP 7.4 or newer, MySQL or MariaDB, and Apache or Nginx; PHP 8+ is recommended.Read 15 Oct 2026 · github.com

Plans and prices

Open-Source Edition Free no license fees downloadable source code · self-hosted · modify and rebrand freely Read 15 Oct 2026 · phppayroll.com
Starter $9.99 a month per month 5 GB SSD web space · unlimited employees · unlimited payslips and records · 256-bit SSL · aimed at up to 50 employees Read 15 Oct 2026 · phppayroll.com
Standard Plan (Most Popular) $19.99 a month per month 15 GB SSD web space · unlimited employees · unlimited payslips and reports · 256-bit SSL · aimed at up to 300 employees Read 15 Oct 2026 · phppayroll.com
Enterprise Payroll $26.99 a month per month 20 GB SSD web space · unlimited employees · unlimited payslips and financial records · 256-bit SSL · aimed at 500+ employees Read 15 Oct 2026 · phppayroll.com

Every PHPPayroll plan and price →

Strong points and limits

Strong points

  • Supports several employee and pay types.
  • Attendance can integrate with biometrics, RFID and mobile tracking.
  • Employee portal supports leave requests and payslip access.
  • Cloud plans include unlimited employees and payslips.
  • Free open-source self-hosted edition is available.

Limits

  • Cloud storage ranges from 5 GB to 20 GB.
  • Self-hosting leaves security and backups to the customer.
  • Self-hosted installation calls for PHP hosting and database setup.

Who it suits

PHPPayroll may suit small businesses, medium-sized businesses or large organizations that need payroll, attendance and HR modules. The self-hosted edition may fit organizations able to manage PHP hosting, server security and backups.

PHPPayroll in depth

Read the full write-up

Overview

PHPPayroll combines payroll processing with attendance and a wide range of HR functions for businesses with varied employee types and pay arrangements. It suits organizations that want those workflows in one system; the central choice is between vendor-managed cloud hosting and a customizable self-hosted edition.

Key features

Payroll supports monthly, hourly, and project-based pay, and payslips show earnings and deductions. The system also supports daily, weekly, and task-based employees, as well as full-time and part-time staff, alongside tax filing, contractor payments, and multi-currency payments. That range is useful for mixed workforces, though it does not remove the need to check whether the supported pay structures fit local payroll practices.

Attendance can use biometric devices, RFID cards, or mobile tracking, with real-time reports. This gives organizations several ways to bring time records into payroll, particularly if they already use those methods. Device integration and attendance workflows still need to fit the way each organization records work.

The HR suite includes employee records, holidays and leave, payslips, users, biometric attendance, performance, assets, documents, expenses, work, grievances, recruitment, and loans. Employees can update personal details, request leave, access payslips, and raise grievances through the self-service portal. That breadth makes PHPPayroll more compelling as a combined HR system than as a payroll-only tool.

It describes links between payroll, leave, and expenses, as well as optional third-party integrations, but does not name specific external products. Buyers who depend on a particular connection should confirm it before choosing the system.

Pricing

The cloud plans all include unlimited employees and payslips, so storage—not headcount—is the stated step between tiers. The Starter plan costs $9.99 a month and includes 5 GB SSD web space, unlimited records, and all features. It is the lowest-cost managed option, but the smallest storage allowance may be a constraint for organizations keeping substantial records.

The Standard Plan (Most Popular) costs $19.99 a month, with 15 GB SSD web space, unlimited reports, and all features. It triples Starter storage for a $10 monthly increase, making it the more balanced choice when 5 GB is too tight. Enterprise Payroll costs $26.99 a month and provides 20 GB SSD web space, unlimited financial records, and all features; the extra 5 GB over Standard is a narrower case for the higher price. The plans are described for small businesses up to 50 employees, medium-sized businesses up to 300, and large organizations with 500+ employees, respectively, even though each states unlimited employees.

The Open-Source Edition is free, with no license fees or monthly charges. It includes full source-code access and requires PHP, MySQL or MariaDB, and Apache or Nginx. This is the option for buyers able to install, customize, and maintain their own deployment; basic PHP hosting, FTP, and database setup knowledge is recommended. Cloud hosting instead is managed by the vendor, requires no local installation or server maintenance, and includes technical support and onboarding. Cloud plans state 256-bit SSL encryption; self-hosting leaves security, permissions, and backups to the customer.

Platforms

PHPPayroll supports Linux, macOS, Windows, web, and self-hosted deployments. The cloud edition avoids local server administration, while the open-source edition is aimed at organizations prepared to manage their own PHP and database environment.

Who it's for

PHPPayroll is a reasonable fit for small businesses through large organizations that need payroll alongside attendance and employee-facing HR workflows, especially where employee types and pay schedules vary. It is less suitable for teams seeking a narrowly focused payroll service, or those that cannot take responsibility for the hosting and security work required by self-hosting.

Pros and cons

Pros: Unlimited employees and payslips across all cloud tiers keep the stated plan limits focused on storage rather than workforce size.

Pros: Biometric, RFID, and mobile attendance options pair with real-time reports and payroll-linked HR functions.

Pros: The free source-code edition offers customization without license fees or monthly charges.

Cons: Cloud storage ranges from 5 GB to 20 GB, so organizations with growing records may need a higher tier.

Cons: Self-hosting transfers server security, permissions, and backups to the customer.

Cons: Optional third-party integrations are not named, which leaves buyers with specific integration needs needing to verify compatibility.

Alternatives

For a global-payroll comparison, start with Global Payroll Software.

Choose Paybooks if Indian statutory compliance is central to your payroll, with payroll processing, leave management, employee self-service, and reports in its Xplore plan.

Dapplon Global Payroll is an option for teams that want a cloud plan with stated employee caps and PF, ESI, and TDS filing; its Basic plan costs $29 a month for up to 25 employees.

Consider Better HR if you want a paid HR suite with mobile and API platforms.

BIPO HRMS Payroll is another paid HRMS payroll option, with pricing offered by demo request.

Choose Omni HR Payroll if digital payslips, statutory filing, accounting integration, and multi-country support match your needs.

ADP Workforce Now offers paid payroll and HR suite plans, including a tier with benefits administration.

Ramco Enterprise Asset Management is a paid alternative when enterprise asset management is the priority.

Payroll Engine is a free alternative with Linux, macOS, web, API, and self-hosted platform support.

Verdict

Choose PHPPayroll if you want payroll, attendance, and broad employee-facing HR functions together, and can either accept cloud storage limits or operate a self-hosted system. Look elsewhere if you need named, confirmed third-party integrations or do not want to manage hosting responsibilities on the open-source edition.

Verdict

PHPPayroll offers cloud and self-hosted editions with payroll, attendance and a broad set of HR modules. Compare the cloud storage limits with your needs, or account for server administration if self-hosting.

Where Specifiction places it

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