Skip to content
SPECIFICTION
Get listed

Projectmates

projectmates.com

From $500/mo Free trial WebiOSAndroidAPI
Visit projectmates.com
Spec score 8.7 #2 of 20 in Engineering Administration Software

What it is

Projectmates is construction project management software for owners and capital program leaders. Its modules cover capital and asset planning, bids, construction, costs, documents, risk, schedules, analytics and reporting. It manages workflows including RFIs, submittals, change orders, daily field reports and punch lists. Cost tools cover budgets, bids, contracts, change orders, pay applications and invoices. Teams can use more than 100 pre-built reports or create custom reports with drag-and-drop tools. Integrations include Box and Dropbox, with business-intelligence connections for Microsoft Power BI and Tableau; optional add-ons include an API and connectors for PlanGrid and Procore. The service is hosted on Microsoft Azure and offers a dedicated private cloud with a dedicated database. Projectmates states SOC 2 Type II compliance and TX-RAMP Level 2 certification, and describes disaster-recovery protocols and active geo-replication. Native iOS and Android apps are free to users of Systemates-hosted websites. Pricing is on request; one listed dedicated private-cloud site-license plan costs $39,500 a year for 40 user licenses.

Spec sheet

What it does
Projectmates is an owner-focused construction project-management information system for planning, tracking and controlling capital projects.Read 19 Oct 2026 · projectmates.com
Purpose
Projectmates is construction project management software for Owners and capital program leaders.Read 1 Oct 2026 · projectmates.com
Integrations
Listed integrations include PlanGrid, DocuSign, Dropbox, Oracle Primavera, Lawson, Tyler Technologies, SAP, Esri, Microsoft, JD Edwards, Fieldwire, Bluebeam, Pype, EarthCam, Box, Workday, Tableau and Power BI.Read 19 Oct 2026 · projectmates.com
Compliance
Projectmates states that it has SOC 2 Type II compliance and TX-RAMP Level 2 certification.Read 1 Oct 2026 · projectmates.com
Support
Projectmates provides phone support, a learning center with tutorials and videos, a knowledge base, and support-ticket submission.Read 1 Oct 2026 · projectmates.com
Headquarters
Richardson, Texas, United StatesRead 28 Sep 2026 · projectmates.com
Founded
2000Read 28 Sep 2026 · projectmates.com
Analytics and reporting
Analytics and reporting show performance trends, surface risks and support forecasting.Read 19 Oct 2026 · projectmates.com
API and connectors
Available add-ons include a Projectmates API and external connectors for PlanGrid and Procore.Read 1 Oct 2026 · support.projectmates.com
API availability
Projectmates offers a REST API as a paid annual add-on with Swagger built-in documentation.Read 19 Oct 2026 · support.projectmates.com
API limits
The API can update specific existing records and retrieve data, but it cannot create new Projectmates information through the interface.Read 19 Oct 2026 · support.projectmates.com
Asset planning
Asset Planning links assets with projects and budgets and tracks lifecycle information such as condition, warranties and installation.Read 19 Oct 2026 · projectmates.com
Authentication
Two-factor authentication is provided for account security.Read 19 Oct 2026 · projectmates.com
Bid management
Bid Management collects proposals, supports offer comparison and records awards.Read 19 Oct 2026 · projectmates.com
Capital planning
Capital Planning manages project requests, funding sources, ranking criteria, approvals and what-if escalation scenarios.Read 19 Oct 2026 · projectmates.com
Company headquarters
LinkedIn lists headquarters at 740 E Campbell Road, Suite 620, Richardson, Texas 75081.Read 19 Oct 2026 · linkedin.com
Company history
Projectmates says it was founded in 2000 and is now part of Octave.Read 19 Oct 2026 · projectmates.com
Company legal name
The pricing contract identifies Systemates, Inc. as the software manufacturer; current site copyright identifies Octave Intelligence plc and/or affiliates.Read 19 Oct 2026 · projectmates.com
Company size
LinkedIn lists the company size as 5,001-10,000 employees.Read 19 Oct 2026 · linkedin.com
Construction management
Construction Management provides real-time project updates intended to keep schedules, budgets and accountability aligned.Read 19 Oct 2026 · projectmates.com
Continuity
The service uses disaster-recovery protocols and active geo-replication.Read 1 Oct 2026 · projectmates.com
Core modules
The platform includes analytics and reporting, asset planning, bid management, capital planning, construction management, cost tracking, document management, risk management, schedule management, and a mobile app.Read 1 Oct 2026 · projectmates.com
Cost management
Its cost tools manage budgets, bids, contracts, change orders, pay applications, and invoices.Read 1 Oct 2026 · projectmates.com
Cost tracking
Cost Tracking provides live budget information and controls spending visibility.Read 19 Oct 2026 · projectmates.com
Customers
Projectmates says it supports healthcare systems, government agencies, retailers, educational institutions, and real-estate developers.Read 1 Oct 2026 · projectmates.com
Document management
Document Management provides a centralized source for project files and supports collaboration and version control.Read 19 Oct 2026 · projectmates.com
Documentation
Projectmates provides a Learning Center, support knowledgebase, user guides and release-history documentation.Read 19 Oct 2026 · projectmates.com
Encryption
Data transmitted through Projectmates uses 2048-bit SHA-2 encryption.Read 1 Oct 2026 · projectmates.com
Hosting
The FAQ says Projectmates is hosted on Microsoft Azure using a platform-as-a-service model, with disaster-recovery protocols and active geo-replication.Read 19 Oct 2026 · projectmates.com
Integration pricing model
Flat-file integration, API access and custom integrations each incur additional fees or professional-service charges.Read 19 Oct 2026 · support.projectmates.com
Lifecycle coverage
The platform centralizes project cost, schedule, contracts, change orders, documents and reporting across the capital-project lifecycle.Read 19 Oct 2026 · projectmates.com
Limit: adoption and integrations
One reviewer reported that contractors often used other systems, integration with Procore did not work well and user costs hurt adoption.Read 19 Oct 2026 · softwareadvice.com
Limit: reporting
Reviewers complain that reporting can be cumbersome, with limited report formats and frequent exports to Excel for analysis.Read 19 Oct 2026 · softwareadvice.com
Limit: search and navigation
Reviewers report cumbersome navigation, multiple paths to the same item and difficulty searching across all projects.Read 19 Oct 2026 · softwareadvice.com
Limit: training depth
A Capterra reviewer said the Projectmates University training videos did not provide enough detail.Read 19 Oct 2026 · capterra.com
Mobile capabilities
The mobile app supports field reports, schedules, RFIs, submittals, punch lists, photos, documents and offline document access.Read 19 Oct 2026 · play.google.com
Mobile support
The native mobile app is supported on iOS and Android devices and is free to Projectmates users for Systemates-hosted websites.Read 1 Oct 2026 · support.projectmates.com
Notable news: Octave brand
Octave announced its new brand on March 2, 2026, listing Projectmates among the businesses in the planned software company.Read 19 Oct 2026 · octave.com
Praise: centralization
Reviewers value having documents, photos, RFIs, schedules, contracts and payment information in one central system.Read 19 Oct 2026 · softwareadvice.com
Praise: support
Independent reviewers repeatedly praise fast, personalized customer support and helpful assistance during rollout.Read 19 Oct 2026 · softwareadvice.com
Praise: usability
Reviewers commonly describe the software as intuitive or easy to learn once users become familiar with its structure.Read 19 Oct 2026 · capterra.com
Rating on Apple App Store
4.2 out of 5 from 51 ratingsRead 19 Oct 2026 · apps.apple.com
Rating on Capterra
4.2 out of 5 from 83 reviewsRead 19 Oct 2026 · capterra.com
Rating on G2
4.3 out of 5 from 11 reviewsRead 19 Oct 2026 · g2.com
Rating on GetApp
4.2 out of 5 from 83 reviewsRead 19 Oct 2026 · getapp.com
Rating on Google Play
3.9 out of 5 from 11 reviewsRead 19 Oct 2026 · play.google.com
Rating on Software Advice
4.2 out of 5 from 83 reviewsRead 19 Oct 2026 · softwareadvice.com
Release update
Projectmates version 103.0, dated June 20, 2026, added Advanced Search across more than 20 project modules and improved financial, reporting and workflow reliability.Read 19 Oct 2026 · support.projectmates.com
Reporting
The platform provides more than 100 pre-built or drag-and-drop custom reports.Read 1 Oct 2026 · projectmates.com
Security certifications
Projectmates states that it maintains SOC 2 Type II compliance and TX-RAMP Level 2 certification.Read 19 Oct 2026 · projectmates.com
Security encryption
The maker states that transmitted data uses 2048-bit SHA-2 SSL encryption.Read 19 Oct 2026 · projectmates.com
Security hosting
Projectmates is hosted on Microsoft Azure using a Platform as a Service model and offers a dedicated private cloud with a dedicated database.Read 1 Oct 2026 · projectmates.com
System requirements
The iOS listing requires iOS 15.0 or later and iPadOS 15.0 or later on supported devices.Read 19 Oct 2026 · apps.apple.com
Workflow management
Projectmates manages RFIs, submittals, change orders, daily field reports, punch lists, and other construction workflows.Read 1 Oct 2026 · projectmates.com

Plans and prices

BIM/CAD/PDF Markup Tool $6,000 a year annual fee BIM, CAD and PDF markup add-on Read 19 Oct 2026 · projectmates.com
Instant Integration for Accounts Payable $6,000 a year annual fee Accounts-payable integration add-on · PM-PS Tier 1, 2 and/or 3 required as applicable Read 19 Oct 2026 · projectmates.com
Projectmates API $10,000 a year annual fee API add-on · PM-PS Tier 1, 2 and/or 3 required as applicable Read 19 Oct 2026 · projectmates.com
Initial website setup and testing $12,500, paid once one-time Website setup, testing, portal-page design and installation Read 19 Oct 2026 · projectmates.com
Projectmates SaaS - Dedicated Private Cloud - Site License $39,500 a year per year 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses Read 19 Oct 2026 · projectmates.com
Projectmates SaaS - Dedicated Private Cloud - Site License with total 40 user li $39,500 a year per year 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses Read 1 Oct 2026 · projectmates.com

Every Projectmates plan and price →

Strong points and limits

Strong points

  • Manages RFIs, submittals and field reports
  • Offers more than 100 reporting options
  • Connects with Box, Dropbox, Power BI and Tableau
  • Native iOS and Android apps are available
  • Supports dedicated private-cloud hosting

Limits

  • Pricing is on request
  • One listed annual plan costs 39500.00 USD
  • Mobile app is free only for Systemates-hosted websites

Who it suits

Projectmates is aimed at owners and capital program leaders managing construction projects. Its reporting, cost controls and construction workflows may suit healthcare systems, government agencies, retailers, educational institutions and real-estate developers.

Verdict

Projectmates combines construction workflows, cost management and reporting for owners and capital program leaders. Request a quote to understand pricing, and note the listed site-license plan's 40-user allocation.

Where Specifiction places it

Alternatives to ProjectmatesAll alternatives →