Tech riderRev. 1 Oct 2026

Proximity

Ch 037.2of 30Coworking Space Management Software

1Runs onAndroid, iOS, Web
2Costsfree trial · paid from $99/mo
3Booking managementYes
4Access controlYes
5Automated billingYes
6Member capacityunder 100
7Community directoryYes
8Event managementYes

8 lines stated Written from the maker's own pages: proximity.space

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Overview

Proximity is a hospitality-focused operating platform for commercial real estate and flexible workspaces. Its coworking tools automate membership management, reservations, billing, Wi-Fi control, building and door access, event promotion, and guest management. Members can find and book meeting rooms, flex offices, and fitness centers through mobile, web, or in-room panels, with an AI-Concierge booking agent. Visitor management includes pre-entry forms, host notifications, badge printing, tracking, and coordination with room bookings and access. Analytics cover occupancy, air quality, tenant sentiment, and financial performance. Proximity also supplies door controllers and readers, room scheduling displays, environmental sensors, and concierge deployment. Listed integrations include Stripe, Zapier, Meraki, HubSpot, Mailchimp, Google Calendar, QuickBooks Online, Brivo, SALTO, and Kisi. Google Workspace synchronization works both ways; Microsoft 365 calendar integration is limited to Workplace customers. Plans are billed monthly per location, from 99.00 USD per month for Digital Door Access to 679.00 USD per month for Enterprise. Hardware is extra on Digital Door Access. A 14-day trial is available, but there is no free plan.

Who it is for

Proximity suits coworking operators and flexible-workspace teams managing bookings, access, visitors, billing, and occupancy. Its listed service region is the United States, Canada, Australia, and New Zealand.

What is good

Automates bookings, billing, access, and guest management
Visitor workflow includes badges and host notifications
Analytics include occupancy and air quality
14-day trial available

What to know first

No free plan
Hardware is extra on Digital Door Access
Microsoft 365 calendar integration is limited to Workplace customers
Paid events are not currently supported

Verdict

Proximity brings workspace operations, booking, visitor management, and access into one platform, with plans priced per location each month. Confirm the regional availability, calendar integration tier, and event-payment limitation before adopting it.

Proximity plans and pricing

All plans

Digital Door Access $99/mo monthly per coworking-space location · Proximity Open, Brivo, SALTO or Kisi access integration · hardware extra proximity.space · 1 Oct 2026

Up to 40 active members $209/mo monthly per location · up to 40 active members proximity.space · 1 Oct 2026

41 to 85 active members $259/mo monthly per location · 41 to 85 active members proximity.space · 1 Oct 2026

86 to 150 active members $329/mo monthly per location · 86 to 150 active members proximity.space · 1 Oct 2026

151 to 250 active members $449/mo monthly per location · 151 to 250 active members proximity.space · 1 Oct 2026

251 to 350 active members $559/mo monthly per location · 251 to 350 active members proximity.space · 1 Oct 2026

Compared on coworking space management software

Free plan: Noproximity.space
Booking management: Yesproximity.space
Access control: Yesproximity.space
Automated billing: Yesproximity.space
Member capacity: under_100proximity.space
Community directory: Yesproximity.space
Event management: Yesproximity.space
Location capacity: 1proximity.space

Facts

Product positioning: Proximity describes itself as a hospitality-focused operating platform for modern commercial real estate and flexible workspaces.proximity.space · 1 Oct 2026
Coworking automation: The coworking product automates membership management, reservations, billing, Wi-Fi control, building and door access, event promotion and guest management.proximity.space · 1 Oct 2026
Booking: Users can search, book and access meeting rooms, flex offices and fitness centers on mobile, web or in-room panels, with an AI-Concierge booking agent.proximity.space · 1 Oct 2026
Visitor management: Visitor management includes pre-entry digital forms, automated host notifications, badge printing, visitor tracking and synchronization with room bookings and access.proximity.space · 1 Oct 2026
Analytics: Analytics cover real-time occupancy, air quality, tenant sentiment and financial performance dashboards.proximity.space · 1 Oct 2026
Hardware stack: Proximity supplies smart door controllers and readers, room scheduling displays, CO2 and environmental sensors, and concierge deployment.proximity.space · 1 Oct 2026
Integrations: Official documentation lists integrations including Stripe, Zapier, Meraki, HubSpot, Mailchimp, Google Calendar, ActiveCampaign, QuickBooks Online, Brivo, SALTO and Kisi.docs.proximity.space · 1 Oct 2026
Calendar integrations: Google Workspace synchronization is two-way for Proximity resources and Google calendars, while Microsoft 365 calendar integration is available only to Workplace customers.docs.proximity.space · 1 Oct 2026
Security: Proximity says it received SOC 2 certification and uses encryption for customer data at rest and in transit, intrusion detection and regular vulnerability scanning.proximity.space · 1 Oct 2026
Support: Basic support is free and includes 24/7 Prox Docs access, 24/7 Intercom chat, a 4-hour initial response target, two onboarding video calls and 30 days of onboarding email support.proximity.space · 1 Oct 2026
Availability: The coworking software is available in the United States, Canada, Australia and New Zealand.proximity.space · 1 Oct 2026
RADIUS limitation: The RADIUS Wi-Fi integration is a beta program with no UI, limited support, a static public IP requirement and customer responsibility for configuration and support.docs.proximity.space · 1 Oct 2026
Paid events limitation: The documentation states that Proximity does not currently support paid events.docs.proximity.space · 1 Oct 2026