Proximity

Proximity is a hospitality-focused operating platform for commercial real estate and flexible workspaces. It is best suited to coworking operators that want membership, booking, visitor workflows and building access managed together. Its per-location plans scale by active-member count, but the entry access plan is narrower than the membership tiers.

Overview

Proximity combines workspace operations with physical access: membership management, reservations, billing, Wi-Fi control, events and guest management sit alongside digital credentials and access logs. That breadth can reduce the need to coordinate separate systems, particularly for operators managing several parts of the member experience. The trade-off is that costs are tied to each location, and some integrations and capabilities have meaningful restrictions.

Key features

Bookings and workspace operations

Members can search, book and access meeting rooms, flex offices and fitness centers on mobile, the web or in-room panels. An AI-Concierge booking agent adds another route to reservations. Membership management, automated billing, event promotion and community-directory support make the platform more than a room scheduler; operators seeking only basic booking may not need its broader operating scope.

Access and visitors

Mobile-first credentials, visitor pre-registration, real-time access logs and portfolio-wide access management connect entry to workspace use. Visitor workflows include digital forms before arrival, host notifications, badge printing and tracking, with visitor records synchronized to room bookings and access. Proximity also supplies door controllers and readers, scheduling displays, environmental sensors and concierge deployment, although hardware is extra on the Digital Door Access plan.

Analytics, integrations and security

Dashboards cover occupancy, air quality, tenant sentiment and financial performance, giving operators a view across both building conditions and business activity. Documented integrations include Stripe, Zapier, Meraki, HubSpot, Mailchimp, Google Calendar, ActiveCampaign, QuickBooks Online, Brivo, SALTO and Kisi. Google Workspace synchronization is two-way for Proximity resources and Google calendars; Microsoft 365 calendar integration is limited to Workplace customers.

Proximity says it has SOC 2 certification and uses encryption for customer data at rest and in transit, intrusion detection and regular vulnerability scanning. Basic support is free and includes 24/7 Prox Docs access and Intercom chat, a four-hour initial response target, two onboarding video calls and 30 days of onboarding email support.

Pricing

There is no free plan, but Proximity offers a 14-day trial. Prices are billed monthly per coworking-space location:

PlanPriceLimit or scopeDigital Door Access$99 a monthProximity Open, Brivo, SALTO or Kisi access integration; hardware extraUp to 40 active members$209 a monthUp to 40 active members41 to 85 active members$259 a month41 to 85 active members86 to 150 active members$329 a month86 to 150 active members151 to 250 active members$449 a month151 to 250 active members251 to 350 active members$559 a month251 to 350 active membersEnterprise$679 a monthMore than 350 active membersThe access-only tier is the lower-cost option for a location focused on entry integrations, but it is not a substitute for a membership tier if the operator needs the full coworking product. The membership plans step up with active-member capacity; operators should choose by each location’s count, since pricing is per location. Enterprise covers more than 350 active members at the stated monthly price. Paid events are not supported, so operators who need to charge attendees will need another approach.

Platforms

Proximity runs on Android, iOS and the web. The coworking software is available in the United States, Canada, Australia and New Zealand, a material constraint for operators elsewhere. The RADIUS Wi-Fi integration is a beta with no user interface and limited support; it requires a static public IP, and customers are responsible for configuration and support.

Who it's for

Proximity is a strong fit for coworking and flexible-workspace operators who want to tie member administration and bookings to visitor handling and door access, and who can select a plan around each location’s active-member count. Its occupancy, air-quality, sentiment and financial dashboards also suit operators who want those operational views in one platform. It is less suitable for spaces outside its four supported countries, operators dependent on Microsoft 365 calendar integration without Workplace, or venues that need paid-event checkout.

Pros and cons

Pro: Booking, billing, visitors and physical access share one operating platform, which suits spaces trying to connect daily operations rather than buy isolated tools.

Pro: The plan ladder gives a clear monthly per-location price across stated active-member bands.

Pro: Two-way Google Workspace calendar synchronization and integrations with access systems such as Brivo, SALTO and Kisi support common workspace workflows.

Con: No free plan and hardware costs extra on the access tier, so the lowest listed price does not cover a complete deployment.

Con: Paid events are unsupported, limiting the fit for operators who monetize event attendance.

Alternatives

Deskie is worth considering for a smaller space: its Starter plan is $49 a month for 15 members or fewer, while the Core plan is $99 a month for one location. essensys Operate is another paid, trial-based alternative for teams that want an option running on Android, iOS and the web, with API support. Spacebring is a paid, trial-based alternative with Android, iOS, web and API platforms; compare its plan scope against the per-location member bands before choosing.

Cobot may suit operators looking for a separate external-bookings add-on: Cobot External Bookings costs $19 a month and includes unlimited bookings and resources, with the add-on free for 30 days. Hamlet is an alternative with a A$350 a month base plan for one location and unlimited members; its monthly billing can be cancelled with 30 days’ notice, and prices exclude GST. Kanrivo is a paid, trial-based option for Android and web.

Loka is a paid, trial-based alternative with Android, iOS, web and API platforms; its Starter plan is 599,000 UZS a month for up to 20 rentable rooms. ofyse may fit a location seeking a stated 50-member tier: its plan is $129 a month for one location and includes bookings, resources, floor plans, invoicing and recurring billing.

Compare other options in Coworking Space Management Software.

Verdict

Choose Proximity if you operate coworking or flexible-workspace locations and want member operations, bookings, visitors and building access connected in one platform, with a plan matched to active-member capacity. Look elsewhere if paid events are essential, your operation falls outside its supported countries, or the calendar and Wi-Fi constraints conflict with your setup.