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Smart Abstract

smart-abstract.com

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Spec score 6.9 #22 of 24 in Call for Papers Software

What it is

Smart Abstract is a web-based system for scientific conference workflows, covering abstract submission, review, programme planning and publication. It serves associations, professional congress organizers, and research and education organizations running conferences or annual meetings. Review forms can combine more than 25 grading scales with yes/no questions and recommendations, while submissions can be assigned to reviewers automatically. The optional Review PLUS add-on adds multi-stage reviews, custom questionnaires and asynchronous author–reviewer comments. A visual planner arranges sessions by room and time with drag-and-drop scheduling, flags conflicts such as a speaker booked twice, and exports schedules to Word or Excel. The system sends confirmations, reminders and acceptance notices with session information, and can prepare a Word book of abstracts for publisher publication interfaces. Its conference app presents programmes, agendas, abstracts, floor plans, exhibitors and announcements, with archives available up to 12 months. Hybrid add-ons include livestreams, meetings, on-demand media, Q&A, polls and networking. Pricing is on request.

Spec sheet

Purpose
Smart Abstract manages a scientific conference workflow from abstract submission and review through session planning and creation of the book of abstracts.Read 8 Oct 2026 · smart-abstract.com
Audience
Smart Abstract is aimed at associations, professional congress organizers, and research and education organizations that run scientific conferences and annual meetings.Read 8 Oct 2026 · smart-abstract.com
Integrations
The app can embed a preferred web-meeting tool for virtual formats.Read 8 Oct 2026 · smart-abstract.com
Support
The service team advises customers during initial setup and configures the conference app initially with the customer's design.Read 8 Oct 2026 · smart-abstract.com
Headquarters
Bremen, GermanyRead 28 Sep 2026 · smart-abstract.com
Company
Smart Abstract GmbH lists its address as Fedelhören 8, 28203 Bremen, Germany, and names Gabriele Köhn as managing director.Read 8 Oct 2026 · smart-abstract.com
Abstract review
Review forms can use more than 25 grading scales, yes/no questions, and recommendations, with automated assignment of abstracts to reviewers.Read 8 Oct 2026 · smart-abstract.com
App access and archive
Participants open the conference app in a smartphone or computer browser through a QR code or link, and the app archive remains available for up to 12 months after the congress.Read 8 Oct 2026 · smart-abstract.com
App archive
The conference app remains available to attendees as an archive for up to 12 months after the event.Read 8 Oct 2026 · smart-abstract.com
Availability
The maker says its abstract submission and review system runs on high-performance servers 24/7.Read 8 Oct 2026 · smart-abstract.com
Conference app
The conference app opens from a QR code or link in a phone or computer browser without an app-store installation.Read 8 Oct 2026 · smart-abstract.com
Conference planning
The visual planner supports drag-and-drop scheduling across rooms and automatically flags timing conflicts such as a speaker booked in two sessions at once.Read 8 Oct 2026 · smart-abstract.com
Email service
The mailing service sends submission confirmations, deadline reminders, and acceptance notices with session information.Read 8 Oct 2026 · smart-abstract.com
Engagement
App extensions include audience rating, Q&A sessions, polls, live chat, and attendee matchmaking, with some features requiring login.Read 8 Oct 2026 · smart-abstract.com
ePoster
The ePoster platform supports PDF submissions, branded exhibition galleries, previews, search and filters, audience voting, and audio walks.Read 8 Oct 2026 · smart-abstract.com
Exports
The planner can export schedules to Word or Excel and provides templates for preparing printed programs.Read 8 Oct 2026 · smart-abstract.com
Hybrid event features
App add-ons include livestreams, web meetings using a preferred meeting tool, on-demand media, Q&A, polls, and networking features.Read 8 Oct 2026 · smart-abstract.com
Large events
The system supports large abstract and review processes with automated assignments, status overviews, and filters.Read 8 Oct 2026 · smart-abstract.com
Maker and location
The maker is Smart Abstract GmbH, listed at Fedelhören 8, 28203 Bremen, Germany.Read 8 Oct 2026 · smart-abstract.com
Pricing availability
The pages reviewed direct prospective customers to book a demo or meeting and do not state prices.Read 8 Oct 2026 · smart-abstract.com
Program planning
The smart Planner supports drag-and-drop planning by rooms and times and warns about conflicts such as a speaker scheduled in two sessions at once.Read 8 Oct 2026 · smart-abstract.com
Publishing
The system can prepare a book of abstracts as a Word file and offers interfaces for online publication through a publisher.Read 8 Oct 2026 · smart-abstract.com
Review
Review forms can use more than 25 grading scales, yes/no questions, and recommendations, and abstracts can be assigned to reviewers automatically.Read 8 Oct 2026 · smart-abstract.com
Review add-on
The Review PLUS add-on supports multi-stage reviews, custom questionnaires, and asynchronous comments between authors and reviewers.Read 8 Oct 2026 · smart-abstract.com
Security update
A maker update reports that a vulnerability found in an internal audit was fixed and confirmation links are now valid for 24 hours.Read 8 Oct 2026 · smart-abstract.com
Target users
It is designed for associations, professional congress organizers, and research and education organizations that run scientific conferences and annual meetings.Read 8 Oct 2026 · smart-abstract.com

Strong points and limits

Strong points

  • Automated assignment of abstracts to reviewers
  • More than 25 grading scales available
  • Planner flags speaker scheduling conflicts
  • Schedules export to Word or Excel
  • App archive lasts up to 12 months

Limits

  • Web platform only
  • Pricing requires a demo or meeting
  • Some app engagement features require login
  • Review PLUS is an add-on

Who it suits

It suits organizations running scientific conferences or annual meetings, including associations, professional congress organizers, and research or education groups. It is also suited to events needing structured review, scheduling, publication, or attendee-app features.

Verdict

Smart Abstract covers the conference workflow from submission through review, planning, publication and attendee communication. Its web system and optional app features are most relevant to organizations coordinating structured scientific events.

Where Specifiction places it

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