todo.vu

todo.vu is a client-work task manager that connects project activity to time records and billing reports. It is best suited to freelancers and service teams that need to track billable work alongside delivery. The one-user free plan makes solo use easy to start, but teams needing full API automation must move to Business Time.

Overview

todo.vu was created by founders with IT consulting experience for agencies, consultants, contractors and freelancers managing client work. Its Kanban-style board puts tasks at the center, with comments, notifications and client access to support collaboration. Dependencies and recurring tasks accommodate more structured workflows, but the product’s clearest advantage is linking task work to time and billing rather than serving as a general-purpose personal planner.

Key features

Task-linked time and billing: Track time directly on a task at a custom hourly rate or enter it manually. todo.vu calculates totals and creates itemized reports tied to tasks, projects and clients, helping service providers turn recorded work into client billing without losing the project context.

Client communication: Convert emails into tasks or comments, and let clients interact by email without logging in. That makes participation easier for clients who do not need a todo.vu account, while keeping correspondence connected to work.

Calendar and automation: Due dates sync with iCal-compatible calendars, including Google and Office365. The Add-Task Zapier integration can create tasks from hundreds of other applications, but its API connectors are fully functional only on Business Time; non-paid plans are limited to one task every 30 hours. That restriction makes the free plan a poor fit for anyone relying on API-driven task creation.

Mobile and desktop access: Native apps for iOS and Android support task access and time tracking. For Windows, macOS and Linux, todo.vu recommends WebCatalog and also describes creating a Chrome extension with Applicationize; those desktop options are not native todo.vu apps.

Security and support: The service describes encrypted connections and passwords, private database networks, email validation, isolated workspace schemas, SQL-injection prevention and monitoring. Business Time adds priority support and complimentary onboarding, a useful addition for teams adopting the service, though those benefits are not part of the free plan.

Pricing

todo.vu uses a freemium model, with a 14-day trial and paid service from $9/user/mo. The two stated plans target different scales of use:

Solo Free — free: Billed $0/month, with one staff user, 1Gb Storage, and unlimited tasks, clients and projects. No credit card is required. This is a meaningful allowance for an individual managing client work, but the single-user cap rules it out for a working team, and API connectors are rate-limited to one task every 30 hours.

Business Time — $9 a month: Billed $9/month, with unlimited users capped at $99/month, 2 GB Storage, priority support and complimentary onboarding. Every user after the 11th is free. It is the practical choice for teams that need fully functional API connectors or more than one staff user; the per-user pricing and storage allowance are the main limits to weigh as a team grows.

The listed paid entry price is $9/user/mo, while the Business Time plan’s stated billing is $9/month and its total is capped at $99/month. For a solo professional, the free plan may be sufficient; for shared client work or API automation, Business Time is the relevant upgrade.

Platforms

todo.vu supports web, Android and iOS, as well as API and extension access. Desktop users on Windows, macOS or Linux can use the recommended WebCatalog route or create a Chrome extension with Applicationize. Native mobile apps make it suitable for checking tasks and recording time away from a desk, while the desktop paths depend on third-party wrappers or an extension rather than a native desktop app.

Who it's for

todo.vu fits architects, virtual assistants, engineers, accountants, web developers, creative designers, freelancers, consultants and teams whose work is organized around clients. Its task-level time tracking and client-linked billing reports are especially relevant when work must be accounted for as it is completed. It is less compelling for people who only need a personal task list, or teams that need full API automation without paying for Business Time.

Pros and cons

Pro: Time can be tied to tasks at custom hourly rates, and billing reports connect totals to projects and clients, keeping work records useful for invoicing.

Pro: Email-based task and comment workflows let clients participate without logging in.

Pro: The free plan allows unlimited tasks, clients and projects for one staff user, with no credit card required.

Con: Solo Free is limited to one staff user, so even a small team needs a paid plan.

Con: Non-paid API connectors can create only one task every 30 hours, limiting practical automation until upgrading.

Con: Desktop access relies on WebCatalog or a Chrome extension approach rather than a native desktop app.

Alternatives

If the deciding factor is the breadth of available products, compare Task Management Software and Time Tracking Software. For specific alternatives:

Any.do is a better fit for someone who wants a personal task app: its free Personal plan includes unlimited personal tasks and lists, while todo.vu centers on client projects, billable time and reports.

PLANKA is worth considering if self-hosting is important: its free Community edition is self-hosted, unlike todo.vu’s hosted client-work offering.

Vikunja is another option for readers who want a self-hosted task manager; its Personal plan is €4 a month.

ClickUp may suit teams prioritizing a larger free member allowance: its Free Forever plan includes unlimited free plan members, whereas todo.vu’s free plan is limited to one staff user.

MeisterTask is an alternative for readers whose project needs fit its free plan, which allows up to 3 projects.

Nirvana is an alternative for readers who prefer a task manager organized around lists such as Next, Waiting and Scheduled.

Quire may suit a small group seeking a free plan with up to 10 members, though its free tier is limited to 4 projects and 1,000 tasks per project.

Hitask is an alternative for teams that can work within its free allowance of up to 5 users and do not need sharing on that plan.

Verdict

Choose todo.vu if you are a freelancer or service team that wants task management, billable time and client billing reports in the same workflow. Its strongest reason to buy is the connection between task records and itemized billing; its main reason to look elsewhere is the one-user free cap and paid-plan requirement for usable API automation.