TOKN Purchase Order App

Overview

TOKN Purchase Order App puts purchase-order tasks on mobile devices, from creation and approval through receipting and transfer. It is best suited to field teams in industrial and project-based organizations that need to work without a dependable connection. Its offline capture and configurable workflows are compelling; custom enterprise pricing makes it less suitable for buyers who need to compare costs upfront.

Key features

Staff can create, view, approve, receipt and transfer purchase orders, with approval workflows and PO tracking covering the core process. The app can surface stock levels, prices and availability, and search supplier and purchase-order history. That gives workers useful purchasing context in the same workflow, particularly when they are away from a desktop.

Offline capture is a meaningful advantage for remote sites: TOKN says transactions can be captured without a connection and a PO number presented immediately. Users can attach images and files, record mobile signatures and create PDF copies of transactions. Fields and design can be changed to suit an organization’s process, making the app more adaptable than a fixed form; teams should weigh that flexibility against the work of configuring their own setup.

Real-time integrations are listed for SAP, Pronto, MYOB and Xero, alongside API access. That makes TOKN a stronger candidate for organizations already using those systems than for buyers whose accounting workflow depends on an unlisted integration. TOKN identifies itself as ISO 27001-certified and says its platform encrypts data at rest and in transit, with AWS VPC network controls and firewalls.

Pricing

TOKN offers a custom enterprise subscription with custom pricing, billed monthly. The quote scales by the number of users and apps, and the per-user cost falls as user count rises. This structure is aimed at organizations buying across teams or applications, rather than small buyers looking for a transparent per-seat price. Request a quote to compare the cost at your expected scale.

A one-month free trial is offered to business integration partners, but it is not described as a trial specifically for the purchase-order app. Buyers should confirm whether that trial applies to their intended purchase before treating it as a way to evaluate the app.

Platforms

TOKN provides native clients for Android, iOS and Windows 10, plus browser access. The broader platform list also includes API access. This range suits organizations with a mix of mobile and desktop users, though the native Windows client is specified as Windows 10.

Who it's for

TOKN describes its platform as serving mining, industrial, labour hire, engineering, construction and community care organizations. The purchase-order app is most persuasive for teams in those settings that need mobile approvals, offline transaction capture and purchasing connected to one of the listed accounting systems. Buyers seeking a simple, low-cost standalone tool may find the custom subscription model and broad enterprise orientation a poor fit.

Pros and cons

Offline transaction capture: useful for field staff in locations with unreliable connectivity, with an immediate PO number.

Purchasing context and records: stock, pricing, availability, supplier search and purchase-order history support decisions without leaving the workflow.

Adaptable documents: configurable fields, attachments, signatures and PDF copies accommodate varied processes and records.

Custom enterprise pricing: monthly billing and scale-based user pricing can suit larger deployments, but buyers cannot compare a fixed price without requesting a quote.

Trial qualification: the one-month trial is for business integration partners, so purchase-order buyers should confirm eligibility.

Alternatives

For a broader comparison, browse Purchase Order Software.

SpendMap is the better starting point for a buyer who wants a free plan: its free tier covers one user and the Purchase Orders and Receiving modules, with email and web-based support.

Choose Numbris Purchase & Suppliers if a paid purchase-and-suppliers product with a free trial and Android, iOS, web and API availability better matches your shortlist.

TREX Grow is worth considering when a free-forever web plan with unlimited users and products, invoices and Malaysia e-Invoice submission is the priority.

Consider Entexia Procurement if you want a paid procurement option with a free trial and per-user pricing that varies by team size.

Kissflow is an alternative for buyers seeking unlimited applications and integrations under fixed annual agreements, with pricing handled through sales.

Pick Site Samurai if construction-oriented payment applications, CIS compliance and unlimited projects are more central than TOKN’s purchase-order workflow.

ProcurementExpress.com may suit teams looking for a priced Basic plan with QuickBooks integration, single-organization support and basic reporting.

Consider Tradogram if its Essentials plan’s monthly pricing and 1+ user structure better suit your procurement needs.

Verdict

TOKN Purchase Order App is a strong shortlist choice for field-based organizations that need offline purchase-order capture, configurable workflows and integration with SAP, Pronto, MYOB or Xero. Its central trade-off is commercial clarity: custom monthly pricing and a partner-specific trial mean buyers must establish both their quote and trial eligibility before committing. Look elsewhere if a transparent entry price or a clearly purchase-order-specific trial is essential.