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SPECIFICTION
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Utility Ranger

utilityranger.com

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Spec score 8.3 #2 of 19 in Property Management Utility Billing Software

What it is

Utility Ranger is web-based utility billing and RUBS software for multifamily operators. It calculates resident utility shares with formula-based allocations, without requiring individual meters. Billing can use square footage, occupancy, or both. Detailed invoices show the master bill, management share, and resident share, then are sent by email and text through ResidentBill.com. Utility, lease, and administrative charges can be combined into one statement, with unlimited invoice charges. Tier 1 charge-file integrations include AppFolio, Buildium, Yardi Breeze, Resman, Rent Manager, and PropertyWare; DoorLoop Pro and TurboTenant support bulk entry. After setup, a monthly billing cycle takes approximately 30 minutes per portfolio. Concierge setup and monthly 30-minute check-ins are provided during the first three to four months. Plans are Cadet at $2 per unit/month and Commander at $3 per unit/month, each with a 60-day free trial. The product targets roughly 20–3,000-unit, master-metered, RUBS-permitted markets.

Spec sheet

Product
Utility Ranger is a hosted software platform for multifamily operators to allocate utility costs to residents using RUBS and related methods.Read 21 Oct 2026 · discover.utilityranger.com
Integrations
Tier 1 charge-file integrations include AppFolio, Buildium, Yardi Breeze, Resman, Rent Manager, and PropertyWare; DoorLoop Pro and TurboTenant support bulk entry.Read 1 Oct 2026 · utilityranger.com
Security
Utility Ranger maintains administrative, technical, and physical safeguards and designs its security program with reference to the SOC 2 framework.Read 1 Oct 2026 · discover.utilityranger.com
Privacy
Utility Ranger says it does not sell customer data or use personal information to train publicly available general-purpose AI models.Read 1 Oct 2026 · discover.utilityranger.com
Support
The guide describes monthly 30-minute check-in calls during the first three to four months of onboarding and provides tenant-response templates.Read 21 Oct 2026 · utilityranger.com
License
The agreement grants customers limited, non-exclusive access for internal business use, consistent with a proprietary hosted service rather than an open-source license.Read 21 Oct 2026 · discover.utilityranger.com
Headquarters
Miami, Florida, United StatesRead 23 Sep 2026 · utilityranger.com
Allocation methods
The product supports utility allocations based on occupancy, square footage, or a combination of those factors.Read 21 Oct 2026 · utilityranger.com
API and developer access
The terms include APIs within the definition of the platform, but the pages reviewed do not provide public API or SDK documentation.Read 21 Oct 2026 · utilityranger.com
AppFolio integration status
The guide says a direct AppFolio integration is in development; the described current workflow uses a formatted bulk-import file.Read 21 Oct 2026 · utilityranger.com
Bill delivery
Resident invoices are sent by email and text from ResidentBill.com.Read 1 Oct 2026 · utilityranger.com
Billing methods
Users can customize billing by square footage, occupancy, or a combination.Read 1 Oct 2026 · discover.utilityranger.com
Charge consolidation
The software combines utility charges, lease charges, and administrative fees into one statement and supports unlimited invoice charges.Read 1 Oct 2026 · discover.utilityranger.com
Company founding
LinkedIn lists the company as founded in 2020.Read 21 Oct 2026 · linkedin.com
Company funding
Dealroom lists seed entries of $250,000 in December 2021 and $380,000 in May 2023.Read 21 Oct 2026 · app.dealroom.co
Company headquarters
Dealroom lists the company's headquarters as Miami, United States.Read 21 Oct 2026 · app.dealroom.co
Company legal name
The subscription agreement identifies the provider as Utility Ranger LLC, a Florida limited liability company.Read 21 Oct 2026 · discover.utilityranger.com
Company size
LinkedIn lists the company size as 11–50 employees.Read 21 Oct 2026 · linkedin.com
Core purpose
Utility Ranger is in-house utility billing and RUBS software for multifamily operators.Read 1 Oct 2026 · utilityranger.com
Documentation
The public guide covers RUBS methods, product workflow, integrations, pricing, and legal topics; the agreement defines documentation as user guides, help materials, and specifications.Read 21 Oct 2026 · utilityranger.com
Factored occupancy
Its factored-occupancy formula weights the first resident as 1.0, the second and third as 0.6 each, and each additional resident as 0.4.Read 21 Oct 2026 · utilityranger.com
Limit: Cadet plan
The Cadet plan is limited to invoicing residents for one utility bill.Read 21 Oct 2026 · utilityranger.com
Limit: enterprise scale
The guide identifies portfolios of 10,000 or more units needing enterprise-level managed billing infrastructure as a potential poor fit.Read 21 Oct 2026 · utilityranger.com
Limit: RUBS use case
The terms say the platform is not designed to serve as a regulated submetered billing system of record.Read 21 Oct 2026 · utilityranger.com
Limit: self-managed billing
The product is designed for operators to run billing themselves; the guide says it may not suit customers seeking fully hands-off billing.Read 21 Oct 2026 · utilityranger.com
Non-monthly bills
The software can spread bimonthly, quarterly, and annual utility bills across monthly resident charges.Read 21 Oct 2026 · utilityranger.com
Onboarding support
Utility Ranger provides concierge setup and monthly 30-minute check-in calls during the first 3–4 months.Read 1 Oct 2026 · utilityranger.com
Payment processing
Payments through the platform are processed by the third-party processor Payload, and Utility Ranger says it does not directly process payments.Read 1 Oct 2026 · discover.utilityranger.com
Payments
Resident invoices can include a payment button that links to the operator's property-management payment portal.Read 21 Oct 2026 · utilityranger.com
PMS integrations
The guide lists AppFolio, Buildium, Yardi Breeze, Resman, Rent Manager, and PropertyWare for charge-file imports, and DoorLoop Pro and TurboTenant for bulk entry.Read 21 Oct 2026 · utilityranger.com
Praise: billing discrepancy checks
A G2 reviewer praised the ability to spot discrepancies between billing cycles before sending resident bills.Read 21 Oct 2026 · g2.com
Praise: smaller portfolios
A G2 reviewer said the product works well for smaller portfolios.Read 21 Oct 2026 · g2.com
Praise: speed and ease
A G2 reviewer described the utility-billing workflow as streamlined and easy to use.Read 21 Oct 2026 · g2.com
Praise: turnaround
A G2 reviewer valued not having to wait weeks for RUBS reports from a larger provider.Read 21 Oct 2026 · g2.com
Pre-bill review
Before bills are sent, operators can review calculated charges and see indicators for bills more than 2% above their historical average.Read 21 Oct 2026 · utilityranger.com
Processing time
After setup, the complete monthly billing process takes approximately 30 minutes per portfolio.Read 1 Oct 2026 · utilityranger.com
Product limitation
Utility Ranger is not designed to serve as a regulated submetered billing system of record and is not intended for operators seeking 100% outsourcing.Read 1 Oct 2026 · discover.utilityranger.com
Rating on G2
5.0 out of 5 from 3 reviewsRead 21 Oct 2026 · g2.com
Resident invoices
Resident invoices can be delivered by email and text and show the master bill, management share, and resident's calculated share.Read 21 Oct 2026 · utilityranger.com
RUBS allocation
The platform calculates tenant utility shares using formula-based RUBS allocation without requiring meters.Read 1 Oct 2026 · utilityranger.com
Security and compliance
The terms make the customer responsible for billing accuracy, legality, disclosures, and compliance, and state that Utility Ranger does not provide legal or compliance advice.Read 21 Oct 2026 · discover.utilityranger.com
Self-hosting
The agreement describes Utility Ranger as a hosted SaaS platform and does not state that customers can self-host it.Read 21 Oct 2026 · discover.utilityranger.com
System requirements
The pages reviewed describe web applications but do not state browser, operating-system, or hardware requirements.Read 21 Oct 2026 · discover.utilityranger.com
Target customers
The platform is intended for multifamily operators with roughly 20–3,000 units in master-metered, RUBS-permitted markets.Read 1 Oct 2026 · utilityranger.com

Plans and prices

Cadet $2 a month per unit/month 1 utility bill · recover 1 property utility · 60-day free trial Read 1 Oct 2026 · discover.utilityranger.com
Cadet $2 a month $2 per unit/month 1 utility bill · 1 property utility Read 21 Oct 2026 · utilityranger.com
Commander $3 a month per unit/month unlimited utilities · unlimited fee types · 60-day free trial Read 1 Oct 2026 · discover.utilityranger.com
Commander $3 a month $3 per unit/month Unlimited utilities · unlimited fees Read 21 Oct 2026 · utilityranger.com

Every Utility Ranger plan and price →

Strong points and limits

Strong points

  • Formula-based RUBS allocation needs no individual meters
  • Invoices show master, management, and resident shares
  • Supports email and text invoice delivery
  • Integrates with major property-management systems
  • 60-day free trial on listed plans

Limits

  • No free plan
  • Not a regulated submetered billing system of record
  • Not intended for 100% outsourcing
  • Plans bill per unit each month

Who it suits

Utility Ranger suits multifamily operators billing residents in master-metered properties where RUBS is permitted. It is not intended as a regulated submetered billing system of record or for fully outsourced operations.

Verdict

Utility Ranger focuses on in-house RUBS billing with configurable allocations, resident statements, and property-system integrations. Its stated limits make market eligibility and operating model important checks before purchase.

Where Specifiction places it

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