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Tech riderRev. 4 Oct 2026

Vault Rooms

Ch 305.6of 30 Data Room Software
  1. 1Runs onWeb
  2. 2CostsNot stated by the maker
  3. 3Audit trailYes
  4. 4Document watermarkingYes
  5. 5E-signaturesYes
4 lines stated Written from the maker's own pages: vaultrooms.com, mail.vaultrooms.com
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The Vault Rooms homepage

Overview

Vault Rooms is ranked #30 of 30 in data room software on Specifiction. It runs on Web.

Vault Rooms plans and pricing

All plans
Vault Rooms Not published Pricing and launch path discussed based on requirements Configuration and pricing depend on users, storage, security, and document-management requirements mail.vaultrooms.com · 4 Oct 2026

Compared on data room software

Audit trail
Yesvaultrooms.com
Document watermarking
Yesvaultrooms.com
E-signatures
Yesvaultrooms.com

Facts

What it does
Vault Rooms is an administrator-controlled virtual data room for securely sharing confidential documents with authorized users.mail.vaultrooms.com · 4 Oct 2026
Standalone use
Vault Rooms can be used as a standalone solution or connected with the broader Cool Life Business Management Platform.mail.vaultrooms.com · 4 Oct 2026
Access controls
Administrators can control access at the room, folder, and file level, including viewing, printing, and downloading permissions.mail.vaultrooms.com · 4 Oct 2026
Activity tracking
The product provides document and user activity reporting, including access, downloads, timestamps, and room history.mail.vaultrooms.com · 4 Oct 2026
Document features
Features include folder organization, batch uploads, notifications, archiving, dynamic watermarking, request-list support, and audit history.mail.vaultrooms.com · 4 Oct 2026
Who it is for
The maker describes use for transactions, financing, due diligence, legal review, board materials, and confidential client or project sharing.mail.vaultrooms.com · 4 Oct 2026
Data architecture
Cool Life describes a shared SaaS application layer with a dedicated operational database for each client.mail.vaultrooms.com · 4 Oct 2026
Encryption
The maker states that sensitive information is protected in transit and at rest.mail.vaultrooms.com · 4 Oct 2026
Protected content boundary
Vault Room files, users, permissions, audit history, and document activity are not exposed through the REST API, optional AI connections, or Public Views.mail.vaultrooms.com · 4 Oct 2026
Integrations
The broader Cool Life Platform lists Gmail, Microsoft Outlook, and DocuSign as connected services; the maker says protected Vault Room content is not exposed through the REST API.mail.vaultrooms.com · 4 Oct 2026
Support
The maker offers an in-application user guide, Quick Result AI for Platform functionality questions, and U.S.-based phone and email support.mail.vaultrooms.com · 4 Oct 2026
Pricing
Vault Room pricing is separate from the consultative Business Management Platform offering, and the maker asks customers to discuss their requirements for pricing and launch details.mail.vaultrooms.com · 4 Oct 2026

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Where it ranks on Specifiction

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Sources