Waine Appointments

Waine Appointments is booking software for gyms and fitness studios running group classes and one-to-one sessions. It suits operators who need trainer calendars, client attendance records and payment processing in one system. Its free plan removes staff accounts, so a staffed business will need a paid tier.

Overview

Class capacity controls and individual trainer calendars cover group sessions as well as private appointments. Client profiles retain attendance history, and two-way Google Calendar sync keeps bookings and busy times aligned across calendars. Together, these tools suit studios coordinating a mix of classes and personal training, rather than businesses seeking only a basic appointment calendar.

Waitlists can help manage full classes, while SMS and email reminders support attendance. Deposits and automatic no-show and late-cancellation fees give gyms ways to discourage missed bookings. Stripe processes card payments; Waine says it does not store card numbers, CVVs or full payment details.

Staff and members can use a mobile app, and bookings are available through the web. Businesses can use English or French, set their timezone and tax label, and bill in a supported currency.

Key features

Class and trainer scheduling: Capacity settings and individual calendars accommodate group classes and one-to-one sessions. This is a useful combination for gyms whose trainers manage both.

Attendance and waitlists: Client profiles preserve attendance history, and waitlists offer a way to handle demand for full classes.

Reminders and fees: SMS and email reminders, deposits and automatic fees address missed or late-cancelled bookings. The number of automatic fees available depends on the plan.

Calendar and payment connections: Two-way Google Calendar sync is included on Starter, Growth and Scale. Stripe handles card processing.

Security: Waine says it uses modern TLS for data in transit, managed infrastructure encryption at rest, bcrypt password hashing and optional two-factor authentication. Its audit log lacks cryptographic immutability controls, and its hosting provider’s SOC 2 attestation does not certify Waine itself.

Support: Waine’s AI agent offers immediate next steps; human support aims to respond within 48 hours.

Pricing

Waine offers a free plan, paid tiers from C$19 a month and a 14-day trial. The free plan costs nothing, includes one location and unlimited appointments, but has no staff accounts. It can suit an owner managing bookings alone, but not a business that needs staff to use the system.

Starter: C$19 a month for one location and five staff accounts. It permits one automatic no-show fee and one late-cancellation fee per month. The annual option is C$1,902 a year with the same limits. This tier fits a small team, but its fee quotas constrain frequent use of automatic penalties.

Growth: C$39 a month for up to three locations and 15 staff, with unlimited automatic fees. The annual option is C$3,902 a year. It is the more suitable step for a growing multi-location operation or one that regularly relies on fees.

Scale: C$79 a month for up to 10 locations and 50 staff, plus unlimited website-builder storage. The annual option is C$7,902 a year. Its higher limits are aimed at larger operators; smaller studios may not need the added capacity.

Enterprise: Custom pricing for unlimited locations and staff, with scope and price confirmed after technical and contractual review.

Google Calendar sync is included on all three paid tiers. The annual prices are stated above as listed; compare them with the monthly terms before choosing a billing cadence.

Platforms

Waine supports Android, iOS and web. The gym page describes a mobile app for staff and members, while web booking provides another channel for clients.

Who it's for

Waine is a strong fit for gyms and fitness studios combining classes with personal sessions, particularly when they need capacity controls, trainer calendars, attendance history and calendar sync. A solo operator can start on the free tier, but any business requiring staff accounts must budget for a paid plan. Studios with more than five staff or more than one location will need Growth or higher; frequent automatic fees also make Starter a poor fit.

Pros and cons

Pro: Class capacity controls, trainer calendars and client attendance history cover both scheduling and basic attendance context.

Pro: Two-way Google Calendar sync and mobile apps support coordination across calendars and devices.

Pro: The free tier allows unlimited appointments, making it usable for an owner who books without staff accounts.

Con: The free plan has no staff accounts, while Starter allows only five staff and one location.

Con: Starter caps automatic no-show and late-cancellation fees at one of each per month.

Con: The audit log does not have cryptographic immutability controls, a limitation for organizations requiring tamper-evident audit records.

Alternatives

For a broader comparison, see Fitness Class Scheduling Software.

Momence is a paid option with a free trial and custom pricing for businesses that prefer to request a tailored quote.

YogaCRM has a free plan and trial; its Solo Teacher tier is $2,919 a month, billed monthly, with up to one team member, unlimited bookings and a 0% platform fee on online bookings. Consider it if those booking and fee terms fit better.

Arketa is a paid option with a free trial and a $49 a month Individual plan, billed annually with a 17% saving. It includes one team member login and carries a 3% transaction fee plus Stripe fees; choose it if that plan structure suits your business.

MyDojang is a paid alternative with a free trial; its Starter plan is $49 a month for one location, up to 50 students and 150 SMS per month.

Pike13 is a paid option with a free trial; its Essential plan is $159 a month, requires a 12-month contract, and includes unlimited staff seats and client profiles.

DANZ is a paid alternative without a free trial; its Solo plan is €49 a month excluding VAT, with monthly cancellation and no commitment.

Gymcatch is a paid option with a free trial and a £10 a month plan offering unlimited bookings, customers and team members.

MotionHub has a free plan and trial, and may be worth comparing if those entry options are a priority.

Verdict

Choose Waine Appointments if your gym needs class and private-session scheduling, attendance history and calendar sync, and its location and staff tiers match your operation. The free plan gives a solo operator room to book without a per-appointment cap, while paid plans add staff accounts and scale to multiple sites. Look elsewhere if your business needs staff access at no cost, more generous automatic-fee use on its entry paid tier, or cryptographically immutable audit records.