Yardbook

Yardbook is a business-management platform built for landscaping companies. It suits operators who want customer acquisition, job coordination, and billing in one system, with a free entry point and paid upgrades for growing teams. Its broad workflow coverage is attractive, but non-premium payment fees and limited iOS app access are worth weighing.

Overview

Yardbook spans the work from promoting services and handling inbound leads to managing customers, estimates, schedules, and billing. Operations tools include routing, timesheets, GPS tracking, and equipment maintenance; records tools cover expenses, credit cards, chemical tracking, and a pricing catalog. That breadth makes it more than a scheduler or invoicing app, particularly for landscapers coordinating office administration with field work.

Profiles let businesses showcase services, define service areas, attract homeowners, and manage leads. Recurring jobs and route optimization also suit businesses built around repeat visits. The main trade-off is that some useful capabilities are reserved for paid plans, while the iOS app and QuickBooks sync are both beta-stage offerings.

Key features

Jobs and field operations

Scheduling and routing support day-to-day crew coordination, while recurring jobs and route optimization address repeat service and route planning. Timesheets and equipment maintenance extend the operational scope; GPS tracking adds visibility into field work, but requires Business or Enterprise. Starter covers the core scheduling workflow, though teams needing that tracking capability must pay to upgrade.

Estimates, billing, and records

Estimates and proposals lead into invoicing and payments, with expenses, credit-card records, chemical tracking, and a product catalog supporting business administration and pricing. Customer online payments run through Stripe. Non-premium accounts, including free trials, incur a 1% Yardbook processing fee on each online payment; Business and Enterprise waive it. Businesses processing frequent online payments should compare that charge with the cost of upgrading.

Leads and communication

Profiles provide a public-facing way to present work and services, define service areas, and manage inbound homeowner leads. Business adds bulk email and bulk text messaging through Twilio, plus customized lead capture. Those additions are most relevant to companies actively marketing and managing a steady flow of prospects.

Integrations and mobile access

Enterprise adds QuickBooks Online sync for invoices and payments, but the integration is identified as beta. Yardbook offers an Android app; its iOS app is also beta and requires contacting support for an install link. The responsive mobile web app provides the full feature set through a browser, which is the more straightforward mobile route for users who cannot rely on beta app access.

Pricing

Yardbook uses a freemium model, with a free plan and a free trial. The free trial is useful for evaluating paid capabilities, but it is not exempt from the 1% Yardbook processing fee on customer online payments.

Starter — free: Includes customer management, jobs and scheduling, estimates, invoices, routing, expenses, reports, lot measurement, employee access, credit-card payments, snow removal, and a product catalog. It is a substantial starting package for businesses that need core administration without paid marketing tools or GPS tracking. Online customer payments carry the 1% fee.

Business — $34.99 a month: Includes all Starter features, bulk emails, bulk text messages with Twilio integration, GPS tracking, automatic backup, automatic invoice reminders, a multi-step chemical program, customized lead capture, and a waived Yardbook processing fee. It fits teams that need field visibility or customer outreach and may be especially appealing to businesses whose online-payment volume makes the fee waiver valuable.

Enterprise — $49.99 a month: Includes all Business features, QuickBooks sync, and a branded company portal. It is the clearest fit for businesses that need those additional accounting and customer-facing capabilities, though the QuickBooks sync is beta.

The listed plans do not specify seat quotas or customer caps. Starter's employee access is included, but businesses should not assume a particular team-size allowance. Enterprise is only $15 a month above Business, so the added sync and branded portal may justify the step up for companies that will use them.

Platforms

Yardbook lists Android, iOS, Linux, macOS, web, and Windows support. The Android app is offered, while the beta iOS app requires an install link from support. Its responsive mobile web app provides access to the full feature set through a mobile browser, giving mobile users an alternative to the beta app.

Yardbook says personal information is stored on controlled, secure servers and protected in transit between the service and browser with SSL encryption. Uploaded photos and files are stored on Amazon AWS servers, accessed using HTTPS, and can be deleted from user accounts.

Who it's for

Yardbook is a strong candidate for landscapers who want customer management, lead handling, job scheduling, estimates, and billing in one place. Starter can serve businesses focused on core workflows; crews needing GPS tracking, automated reminders, or marketing tools have a reason to consider Business. Enterprise is better suited to operations that need QuickBooks Online sync and a branded portal. It is less compelling for a business that depends on a mature iOS app or a non-beta accounting integration.

Pros and cons

Pros: Starter includes a wide set of core tools, including scheduling, estimates, invoices, routing, expenses, reports, and employee access at free.

Pros: Paid tiers add practical growth and operations features, including GPS tracking, automated invoice reminders, bulk outreach, and a waived processing fee.

Pros: Profiles support service promotion and inbound leads, while the mobile web app provides the full feature set in a browser.

Cons: Free and trial accounts pay a 1% Yardbook fee on each customer online payment, which can matter as payment volume grows.

Cons: iOS app access requires a support-requested link, and both that app and QuickBooks sync are beta.

Alternatives

For a broader comparison, browse Landscaping Software.

Plannit is worth comparing if a free plan with a stated two-user limit and job requests, scheduling, job tracking, work orders, quotes, and invoicing better matches the way a small team runs work.

LawnPro may suit a solo operator who wants a free plan capped at one user and 25 customers, or a business that prefers a plan structure with a stated three-employee Startup tier.

MowProHQ offers a free plan for up to two team members with CRM, scheduling, quotes, agreements, invoicing, a customer portal, and a website editor; its stated NMI standard rate is 4% plus $0.30.

TurfHop may be a fit for a team comparing a $49 a month Truck plan with two users, unlimited employees, and 25 Orbit AI credits; that plan excludes Headquarters features.

Grass Go is another free-plan landscaping option.

Lawn Buddy offers a free single-user Lite plan with a 4.8% plus $.30 charge on credit-card payments, which can be passed to the purchaser.

Service Autopilot is a paid alternative with a $49 a month Startup plan, an annual subscription rate, and a sign-up fee.

Arborgold is a paid alternative whose Starter plan is $129 a month and requires an annual contract.

Verdict

Yardbook is a sensible choice for landscapers who want a broad operational toolkit and can begin with free core workflows, then pay for team tracking, outreach, or accounting additions as needed. Its main reason to choose it is the coverage from lead capture through scheduling and billing; its main reason to look elsewhere is the 1% payment fee on non-premium accounts, alongside beta or restricted mobile and accounting access.