YogaCRM

Overview

YogaCRM brings class scheduling, student management, payments, and communications together for solo yoga instructors and small studios. It suits operators managing both group classes and private sessions who want staff tools on mobile as well as web. Its breadth is appealing, but the plan prices and limits need careful checking before a commitment.

Key features

Scheduling and booking

Recurring classes, workshops, retreats, private sessions, instructor assignments, and rosters accommodate a mixed studio calendar. Automatic waitlist promotion and capacity management can help fill places without manually tracking every opening. Students can see real-time availability and book drop-ins, courses, or trials from any device, which makes YogaCRM a stronger fit for studios taking bookings across several formats than for an instructor who only needs a basic calendar.

Check-in, payments, and communication

QR-code or tap check-in, guest and waiver capture, real-time capacity, and no-show follow-ups connect the booking process to attendance. Payment options include Stripe and pay-at-venue, with memberships, passes, packages, invoices, and instructor payout reports. That range is useful for studios with varied ways of charging students; a business that only needs appointment booking may find the broader management toolkit unnecessary.

WhatsApp, SMS, and email reminders can be used alongside class and event updates and announcement templates. iCal and Google Calendar synchronization, PayPal, and Zoom integrations extend the listed connections beyond payments. Existing member records, receipts, payment transactions, and calendar appointments can be imported from.xls,.xlsx, or.csv files, a practical starting point for a studio moving its records over.

Mobile, support, and account control

The Android and iOS app lets owners and team members manage classes, events, private sessions, students, bookings, schedules, check-ins, notifications, and account details; the web platform is also supported. YogaCRM says its U.S.-based support team works seven days a week, year-round, and typically responds within six minutes or less. It also says it has no contracts and will provide a full customer-data export when a customer leaves. Those policies reduce the risk of being locked into a service, though they do not remove the need to confirm which plan fits.

Pricing

YogaCRM has a free plan and a 30-day trial, with paid plans described as starting at $29/mo. The named monthly plan figures supplied are unusual: Solo Teacher is $2,919 a month, billed monthly, with $10 saved, up to 1 team member, unlimited bookings, and a 0% platform fee on online bookings. Business Plan is $3,929 a month, billed monthly, with $10 saved, up to 6 team members, unlimited bookings, and a 0% platform fee. Confirm the current price and terms directly before selecting either; the difference in team caps matters if more than one person needs access.

Pay As You Go has custom pricing: it charges 2.9% per successful transaction and includes unlimited team members, unlimited event listings, online payments, QR-code check-in, and reports and analytics. It avoids a stated team-member cap and includes operational tools, but transaction-based charges make it a different proposition from the 0% platform-fee plans. The free plan's feature and usage limits are not clear, so it is difficult to judge whether it can support a working studio beyond an initial evaluation.

Platforms

YogaCRM runs on Android, iOS, and the web. The mobile app covers core studio and student-management tasks, while students can book from any device.

Who it's for

YogaCRM is best suited to solo instructors and small studios that need more than class scheduling: its mix of private sessions, check-in, payment formats, messaging, and instructor assignments covers a broad daily workflow. Studios with staff should pay particular attention to the one-member and six-member limits on the named plans. It is less compelling for operators who need only a booking calendar or who cannot verify which pricing option applies to their business.

Pros and cons

Pros: A single workflow covers recurring and one-off sessions, student booking, attendance, and multiple payment formats, which suits studios combining classes with private appointments.

Pros: Calendar synchronization, Zoom, Stripe, and PayPal connections, plus spreadsheet import, provide practical ways to connect schedules, payments, and existing records.

Pros: No contracts and a full customer-data export give customers an explicit route to leave with their data.

Cons: The named monthly figures and the stated $29/mo starting price do not align clearly, so buyers should confirm actual charges before budgeting.

Cons: Solo Teacher caps the team at one and Business Plan at six; growing teams may need the transaction-fee option or different terms.

Cons: The free plan's caps are unclear, limiting its usefulness as a basis for deciding whether the service will scale with a studio.

Alternatives

Fitness Class Scheduling Software is a useful category comparison for readers still choosing among class-scheduling tools. Consider Waine Appointments if appointments are the priority: its free plan allows unlimited appointments at one location but has no staff accounts, while its Starter plan is C$19 a month for one location and five staff accounts. Momence is another option for businesses willing to contact sales for a tailored quote; it has a free trial but no free plan.

Arketa may suit a solo operator comparing a defined entry plan: Individual is $49 a month billed annually, with one team login and a 3% transaction fee plus Stripe fees. MyDojang is an alternative for studios comfortable with student and messaging caps, with a Starter plan at $49 a month for up to 50 students and 150 SMS per month included. Pike13 is worth comparing for a small studio that values unlimited staff seats and client profiles, though its Essential plan is $159 a month and requires a 12-month contract.

DANZ is another option to compare. Gymcatch offers a £10 a month plan with unlimited bookings, customers, and team members, while MotionHub is another freemium option with a free plan and trial.

Verdict

YogaCRM is a strong candidate for solo instructors and small yoga studios that want scheduling, booking, attendance, payments, and student communication in one service, particularly when classes and private sessions coexist. Its mobile coverage, data import and export, and range of payment formats are meaningful advantages. Look elsewhere if you need a simple booking tool or cannot confirm the price and team limit that will apply: those are the decisive questions before YogaCRM becomes an easy recommendation.