ClockOn
clockon.com.au
What it is
ClockOn combines rostering, attendance, payroll and HR for Australian employers. Payroll tools cover scheduled pay runs, tax and super calculations, allowances, payslips and Single Touch Payroll reporting to the ATO. Configurable rules apply award conditions, penalties, overtime and allowances. Managers can build rosters with drag-and-drop scheduling and templates, calculate labour costs, and work across multiple locations. Employees can clock in from a mobile device, tablet kiosk or offline workflow, with GPS and geofencing options. HR functions include employee records, document storage, onboarding, leave management, incident records and work-rights documentation. The service integrates with Xero, MYOB, Flare, Beam, SAFF-compatible superfund exports, Sage MicrOpay and Pronto; some integrations depend on using ClockOn Web or Desktop/Windows software. Access is available on Android, iOS, web and Windows. A free Starter Package offers basic payroll and STP to eligible new businesses for up to 12 months or 27 submissions. ClockOn Pro is $8.80 a month per active employee. Standard requires a five-employee minimum; pricing is based on active employee licences.
Spec sheet
- What it does
- ClockOn combines Australian payroll, rostering, attendance, timesheets, HR and compliance workflows.Read 15 Oct 2026 · clockon.com.au
- Purpose
- ClockOn combines rostering, attendance, payroll and HR for Australian businesses.Read 8 Oct 2026 · clockon.com.au
- Intended users
- ClockOn describes its software for Australian employers, with industries including pharmacy, retail, hospitality, medical practices and clubs.Read 8 Oct 2026 · clockon.com.au
- Integrations
- Listed integrations include Xero, MYOB, Flare, Beam payday super, SAFF exports and Sage MicrOpay.Read 15 Oct 2026 · clockon.com.au
- Privacy
- ClockOn says it takes commercially reasonable measures to protect personal information and its policy covers employee financial, tax, superannuation and biometric data.Read 15 Oct 2026 · clockon.com.au
- Support
- ClockOn lists Australian phone support, onboarding and training, and provides a support email and telephone number.Read 8 Oct 2026 · clockon.com.au
- Headquarters
- Erina, New South Wales, AustraliaRead 28 Sep 2026 · clockon.com.au
- Founded
- GetLatka reports that ClockOn Australia was founded in 1999.Read 15 Oct 2026 · getlatka.com
- Access control
- Administrators can assign built-in or custom roles and restrict access by location and department.Read 15 Oct 2026 · support.clockon.com.au
- Attendance
- Employees can clock in through mobile, tablet kiosk or offline workflows, with GPS and geofencing options.Read 8 Oct 2026 · clockon.com.au
- Award interpretation
- The system applies configurable pay rules to awards, penalties, overtime and allowances.Read 8 Oct 2026 · clockon.com.au
- Company headquarters
- ClockOn lists Suite 3.34, Platinum Building, 4 Ilya Avenue, Erina, New South Wales 2250, Australia.Read 15 Oct 2026 · clockon.com.au
- Company history
- ClockOn says it formally launched as a software business in January 2000 and was founded by radiologist Dr Graham Mylne.Read 8 Oct 2026 · clockon.com.au
- Company legal name
- The legal entity is ClockOn Pty Ltd.Read 15 Oct 2026 · clockon.com.au
- Company size and funding
- GetLatka reports 16 employees and zero funding for ClockOn Australia.Read 15 Oct 2026 · getlatka.com
- Documentation
- The online knowledge base contains setup, payroll, STP, award configuration, security, import/export, Xero, MYOB and HR articles plus release notes from 2021 through 2026.Read 15 Oct 2026 · support.clockon.com.au
- HR and compliance
- HR tools include employee records and document storage, onboarding, leave management, workplace incident records and work-rights documentation.Read 8 Oct 2026 · clockon.com.au
- HR compliance
- HR tools store employee records and documents, workplace incidents, safety training, visa evidence and onboarding checklists.Read 15 Oct 2026 · clockon.com.au
- Integration detail
- ClockOn says Flare is available in ClockOn Web, while Sage MicrOpay and Pronto exports are supported by its Desktop/Windows software.Read 8 Oct 2026 · clockon.com.au
- Kiosk app
- ClockOn Kiosk uses PINs and photo capture, supports breaks and multiple locations, and sends timesheets into the administrator software.Read 15 Oct 2026 · play.google.com
- Legacy system requirements
- The published ClockOn v4 Enterprise requirements describe a Windows application, Windows XP through 8.1 workstations, specified server versions, 2 GB minimum workstation RAM and an internet connection for updates.Read 15 Oct 2026 · cdn2.hubspot.net
- Legal-company profile
- Crunchbase identifies the active for-profit company as ClockOn Pty Ltd headquartered in Erina, New South Wales.Read 15 Oct 2026 · crunchbase.com
- Limit: cancellation handling
- A GetApp reviewer reported waiting more than a week for confirmation that a subscription cancellation had been completed.Read 15 Oct 2026 · getapp.com
- Limit: implementation and support
- GetApp includes a complaint about spending A$800 on implementation and licensing without results and unanswered calls over eight days.Read 15 Oct 2026 · getapp.com
- Limit: roster usability
- A Capterra reviewer said roster creation can sometimes be tricky.Read 15 Oct 2026 · capterra.co
- Mobile app
- ClockOn GO supports remote clocking, GPS tracking, offline clocking, roster and leave viewing, payslips and employee notifications.Read 15 Oct 2026 · play.google.com
- MYOB API integration
- MYOB integration requires an online company file and a dedicated internal MYOB user and password for API access.Read 15 Oct 2026 · support.clockon.com.au
- Payroll
- The payroll module interprets awards, supports configurable pay rules, allocates costs and provides reconciliation reports.Read 15 Oct 2026 · clockon.com.au
- Praise: payroll accuracy
- A Capterra reviewer praised leave, overtime and deduction calculations for being consistently correct.Read 15 Oct 2026 · capterra.co
- Praise: support
- GetApp reviewers describe client managers and technical support as communicative and helpful.Read 15 Oct 2026 · getapp.com
- Pricing limit
- ClockOn Standard requires a minimum of five employee licences, and pricing is based on active employee licences.Read 8 Oct 2026 · clockon.com.au
- Public API and SDKs
- The pages reviewed document partner integrations but do not present a public ClockOn developer API, SDK, or webhook reference.Read 15 Oct 2026 · clockon.com.au
- Rating on Capterra
- 4.1 out of 5 from 20 reviewsRead 15 Oct 2026 · capterra.com
- Rating on GetApp
- 4.1 out of 5 from 20 reviewsRead 15 Oct 2026 · getapp.com
- Rating on Software Advice
- 4.1 out of 5 from 20 reviewsRead 15 Oct 2026 · softwareadvice.com
- Reporting
- ClockOn advertises more than 200 flexible reports.Read 15 Oct 2026 · clockon.com.au
- Rostering
- Rosters can be built with drag-and-drop editing, reusable templates, coverage views and projected labour costs.Read 15 Oct 2026 · clockon.com.au
- Security and privacy
- ClockOn's privacy policy says it handles personal information under Australian privacy laws and lists employee data it may collect, including tax, bank and superannuation details.Read 8 Oct 2026 · clockon.com.au
- Security controls
- ClockOn Online requires two-factor authentication by email or an authenticator app for payroll and personal-data access.Read 15 Oct 2026 · support.clockon.com.au
- Time capture
- Employees can clock in from mobile devices with GPS, compatible tablets through a kiosk, or an optional biometric scanner.Read 15 Oct 2026 · clockon.com.au
- Xero API integration
- The Xero connection uses an OAuth-style token exchanged after the user authenticates at Xero, then exports mapped timesheet data.Read 15 Oct 2026 · support.clockon.com.au
Plans and prices
Starter Package Free up to 12 months or 27 STP submissions for eligible new businesses Basic payroll and STP Read 15 Oct 2026 · clockon.com.au
ClockOn Pro $8.80 a month per employee / month Payroll and STP · award interpretation · rostering · labour planning · time and attendance · mobile app · manager portal · onboarding · HR records · WHS checks Read 15 Oct 2026 · clockon.com.au
ClockOn Standard $16.25 a month includes 5 employees; extra employees from A$3.25 per employee/month Payroll and STP · award interpretation · time tracking · mobile app Read 15 Oct 2026 · clockon.com.au
Outsourced Payroll $190 a month from A$190/month, billed per payslip; minimum monthly processing charge applies ClockOn Australian payroll team processes payroll Read 15 Oct 2026 · clockon.com.au
Strong points and limits
Strong points
- Payroll includes tax, super, payslips and STP reporting.
- Configurable rules cover awards, penalties and overtime.
- Rosters support multiple locations and labour cost calculations.
- Clock-ins include mobile, kiosk and offline workflows.
- Free Starter Package is available to eligible new businesses.
Limits
- Standard requires at least five employee licences.
- Pro is $8.80 a month per active employee.
- Some exports require Desktop/Windows software.
- Starter eligibility and submission limits apply.
Who it suits
ClockOn suits Australian employers, including businesses in pharmacy, retail, hospitality, medical practices and clubs, that need payroll alongside rostering and HR tools. Its five-licence Standard minimum and per-active-employee pricing are relevant when sizing a team.
ClockOn in depth
Read the full write-up
ClockOn suits Australian employers that need award-aware payroll and staff scheduling in the same system. Its range spans rostering, attendance, payroll and HR, with configurable rules for awards and penalties. The choice hinges on how many active employee licences you need and whether the free payroll offer fits your business.
Overview
Founded in 2000 by radiologist Dr Graham Mylne, ClockOn is based in Erina, New South Wales. It targets Australian employers in sectors including pharmacy, retail, hospitality, medical practices and clubs. The combination of workforce planning and payroll makes it more useful to employers managing shifts and pay together than to businesses looking for a narrow scheduling tool.
Key features
Rostering and attendance
Managers can build schedules with drag-and-drop tools and roster templates, calculate labour costs and manage multiple locations. Availability collection, open-shift management, auto-scheduling and time-off management cover common scheduling needs. Staff can clock in by mobile or tablet kiosk, with offline workflows and optional GPS and geofencing. This breadth is useful for shift-based teams, though employers should weigh it against the extra payroll and HR scope if they only need a roster.
Payroll and award rules
ClockOn supports scheduled pay runs, tax and super calculations, allowances, payslips and Single Touch Payroll reporting to the ATO. Configurable pay rules cover awards, penalties, overtime and allowances, addressing a central concern for Australian employers with varied shift patterns. These functions make the system relevant where pay depends on both hours worked and award conditions.
HR and integrations
Employee records, document storage, onboarding, leave management, workplace incident records and work-rights documentation extend ClockOn beyond scheduling and pay. Integrations include Xero, MYOB, Flare, Beam, SAFF-compatible superfund exports, Sage MicrOpay and Pronto. Flare is available in ClockOn Web; Sage MicrOpay and Pronto exports require the Desktop/Windows software, a distinction that matters when choosing a platform.
ClockOn says it handles personal information under Australian privacy laws; the employee data it may collect includes tax, bank and superannuation details. Australian phone support, onboarding and training are also offered, which may help employers setting up payroll and award rules.
Pricing
The free Starter Package costs nothing and provides basic payroll and STP for eligible new businesses, capped at up to 12 months or 27 STP submissions. It is a limited entry point for new businesses, not a general free scheduling plan.
ClockOn Pro costs $8.80 a month, billed per active employee licence, per month. It includes rostering, labour planning, time and attendance, payroll, STP, award interpretation, mobile app, onboarding, HR and compliance. That is the broadest stated feature bundle, but the per-employee basis makes the total rise with active staff.
ClockOn Standard has custom pricing, requires at least five employee licences and charges for extra employees per employee/month. It includes payroll, STP, award interpretation, time tracking and a mobile app, with integrated rostering optional or limited. The minimum makes it a poor fit for a very small team, and buyers who need full rostering should confirm that the Standard configuration covers it.
Outsourced Payroll costs $190 a month, billed per payslip and based on employee numbers and pay-run frequency; a minimum monthly processing charge applies. The managed service may suit employers who want payroll handled for them, but ClockOn Pro and additional services cost extra, so this is not an all-inclusive price.
Platforms
ClockOn runs on Android, iOS, web and Windows. Desktop/Windows is specifically required for Sage MicrOpay and Pronto exports, while Flare is available in ClockOn Web. Check platform fit if those exports are central to your workflow.
Who it's for
ClockOn is a strong candidate for Australian shift-based employers that need award interpretation, attendance, payroll and HR together, particularly in pharmacy, retail, hospitality, medical practices and clubs. Businesses with fewer than five employees should look closely at the Pro or Starter options, since Standard has a five-licence minimum. Employers seeking only basic scheduling may find the wider package unnecessary.
Pros and cons
Pros: Configurable award, penalty and overtime rules sit alongside payroll and rostering, helping employers manage schedules and pay in one service.
Pros: Mobile, kiosk and offline clock-in options, plus GPS and geofencing, support varied attendance workflows.
Pros: Australian phone support, onboarding and training provide direct help with implementation.
Cons: Standard's five-licence minimum can exclude very small teams, and integrated rostering may be optional or limited on that plan.
Cons: Pro is billed per active employee licence, so costs scale with headcount; outsourced payroll also has a minimum processing charge and separately priced extras.
Cons: Sage MicrOpay and Pronto exports depend on Desktop/Windows, limiting those workflows for web-only users.
Alternatives
For a restaurant-focused comparison, see Restaurant Payroll Software; for scheduling-first options, browse Employee Scheduling Software.
Consider ADP Workforce Now for payroll processing, tax filing, direct deposit, employee access and multi-jurisdiction payroll. OnPay is an alternative with a $49 a month Payroll plan and a free trial. CheckMark Payroll offers a desktop option for macOS and Windows, with its Pro plan priced at $599 a year. RUN Powered by ADP has payroll and HR plans with custom pricing. Workforce.com offers separate scheduling and all-in-one plans with custom pricing. isolved HCM uses custom pricing for a modular platform. Kit by KitchenSync is a broader restaurant operations option, with Kit Essentials at $1,500 a month per location. Paycor offers several paid plans for organizations under 50 employees.
Verdict
Choose ClockOn if your Australian business needs award-aware scheduling, attendance and payroll in one system, with HR tools and implementation support alongside them. Its main appeal is that operational range; look elsewhere if the five-licence Standard minimum, per-employee Pro billing or Windows-dependent exports do not suit your team.
Verdict
ClockOn brings payroll, award interpretation, rostering, attendance and HR into one service for Australian employers. Check the plan limits and the desktop requirements for specific exports before choosing it.
Where Specifiction places it
- Restaurant Payroll Software#1 of 239.4
- Employee Scheduling Software#2 of 439.4
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