Skip to content
SPECIFICTION
Get listed

Costlocker

costlocker.com

From $12/mo Free trial WebWindowsmacOSiOSAPI
Visit costlocker.com
Spec score 9.2 #1 of 26 in Project Accounting Software

What it is

Costlocker tracks agency time and costs to show profitability across projects, clients and employees. It records billable and non-billable hours and links them to salaries, roles and billable rates. Teams can set project budgets, compare estimates with actual costs and follow budget use while work progresses. Reports cover profitability by project, client and employee, and revenue forecasts can draw on budget expectations and planned workloads. Costlocker is available on the web, iOS, macOS and Windows, with REST and GraphQL APIs. Its Make integration is available by invitation through support. Desktop time-tracking apps are offered for macOS and Windows, while the iOS/iPadOS app works on phones and tablets. The All-Inclusive Plan is listed at $12 a month, billed monthly; its features include unlimited projects and clients, desktop apps, API integration, and chat and email support. The yearly plan is described as 40% off, but its price is not shown. Charges apply only to active users. A 30-day free trial requires no credit card or payment details. Costlocker is intended for business use, not consumers.

Spec sheet

What it does
Costlocker combines time tracking with project profitability analysis for agencies and other service businesses.Read 15 Oct 2026 · help.costlocker.com
Purpose
Costlocker tracks agency time and costs and provides insights into project, client, and team profitability.Read 29 Sep 2026 · costlocker.com
Trial
The 30-day free trial requires no credit card or payment details.Read 29 Sep 2026 · costlocker.com
Integrations
Costlocker advertises Make.com integration and API connectivity, with the help center saying Make reaches more than 1,000 applications.Read 15 Oct 2026 · help.costlocker.com
Security
The privacy policy states that login and registration use HTTPS with 128-bit or 256-bit encryption and Let’s Encrypt SSL.Read 15 Oct 2026 · costlocker.com
Compliance
The privacy policy says processing is governed by Czech law and the EU GDPR.Read 15 Oct 2026 · costlocker.com
Support
The pricing page lists chat and email support, and the site links to a help center, quick-start guide, system-status page and developer API documentation.Read 15 Oct 2026 · costlocker.com
Headquarters
Prague, Czech RepublicRead 28 Sep 2026 · costlocker.com
API authorization
GraphQL supports static personal API tokens and JWT authentication using a Person-Id header for multi-tenant accounts.Read 15 Oct 2026 · help.costlocker.com
API detail
The GraphQL API powers the frontend, while the documentation says the original REST API was scheduled to terminate on March 31, 2025.Read 29 Sep 2026 · help.costlocker.com
API documentation depth
GraphQL documentation is exposed at the API endpoint, while the help page provides authorization and deprecation guidance rather than an SDK catalog.Read 15 Oct 2026 · help.costlocker.com
API limitation
The GraphQL API is unversioned and removes deprecated fields; the documentation says migration from REST was not complete.Read 15 Oct 2026 · help.costlocker.com
API types
The service documents both REST and GraphQL APIs; the original REST API was scheduled for termination on March 31, 2025.Read 15 Oct 2026 · help.costlocker.com
Billing tracking
Billing reports show planned billing, remaining amounts to invoice and unbilled amounts by client.Read 15 Oct 2026 · help.costlocker.com
Budget control
Projects can compare budgets with actual costs in real time and alert users when time allocations are nearly exhausted.Read 15 Oct 2026 · costlocker.com
Business use
The Terms of Service state that Costlocker is for business use and is not intended for consumers.Read 29 Sep 2026 · costlocker.com
Company founding
LinkedIn lists the company as founded in 2012 and headquartered in Prague 7, Czech Republic.Read 15 Oct 2026 · linkedin.com
Company size
LinkedIn lists Costlocker as a privately held software-development company with 2–10 employees.Read 15 Oct 2026 · linkedin.com
Data locations
The privacy policy says personal data is stored in data centers in the European Union and the United States.Read 15 Oct 2026 · costlocker.com
Desktop apps
Costlocker provides time-tracking applications for macOS and Windows, including inactivity notifications.Read 15 Oct 2026 · help.costlocker.com
Excel export
Project budgets and timesheet views can be exported in Microsoft Excel formats.Read 15 Oct 2026 · help.costlocker.com
GraphQL scope
GraphQL powers the Costlocker frontend and is intended to expose operations available in the user interface.Read 15 Oct 2026 · help.costlocker.com
iOS app
The Apple listing provides time tracking for iPhone, iPad, Mac and Apple Watch and says profitability analysis is performed in the web app.Read 15 Oct 2026 · apps.apple.com
Legal entity
The privacy policy identifies the provider as Costlocker s.r.o., registered at Plzenska 3350/18, Prague, Czech Republic, ID 01434641.Read 15 Oct 2026 · costlocker.com
Licence
Costlocker is proprietary online software; its terms assign copyrights to the provider and prohibit copying, decompiling, modification or source-code analysis.Read 15 Oct 2026 · costlocker.com
Limit: complexity
A G2 reviewer said understanding how Costlocker calculates numbers can be complex.Read 15 Oct 2026 · g2.com
Limit: development speed
A G2 reviewer described product development as somewhat slow.Read 15 Oct 2026 · g2.com
Limit: learning curve
Another G2 reviewer said navigation and learning take time before the product becomes useful.Read 15 Oct 2026 · g2.com
Make availability
The Make integration is invitation-only and requires contacting Costlocker support.Read 15 Oct 2026 · help.costlocker.com
Mobile app
Costlocker provides an iOS/iPadOS app for phones and tablets, with time tracking that works like the desktop apps and browser.Read 29 Sep 2026 · help.costlocker.com
Praise: profitability decisions
A G2 reviewer said Costlocker improved efficiency and decisions about individual clients and projects compared with simpler time trackers.Read 15 Oct 2026 · g2.com
Praise: support and visibility
A G2 reviewer praised customer support and visibility into productive versus non-productive resource use.Read 15 Oct 2026 · g2.com
Pricing complaint
The terms state that prices exclude VAT and other statutory taxes and that paid subscription fees are generally nonrefundable.Read 15 Oct 2026 · costlocker.com
Pricing limit
An active user can access Costlocker, log time, and be assigned to projects; deactivated users lose access but their data remains stored.Read 29 Sep 2026 · costlocker.com
Profit analysis
The product reports profitability by project, client, and employee and can forecast revenue using budget expectations and planned workloads.Read 29 Sep 2026 · costlocker.com
Profitability insights
The product reports which projects, clients and teams generate or lose money and can forecast revenue.Read 15 Oct 2026 · costlocker.com
Project reporting
Project detail includes overview, financial reports, alerts, cost estimates, billing, rates, business reports, timesheets and notes.Read 15 Oct 2026 · help.costlocker.com
Rating on Capterra
0.0 out of 5 from 0 reviewsRead 15 Oct 2026 · capterra.com
Rating on G2
4.5 out of 5 from 2 reviewsRead 15 Oct 2026 · g2.com
Rating on GetApp
0 out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Rating on Software Advice
No rating out of 5 from 0 reviewsRead 15 Oct 2026 · softwareadvice.com
Security and privacy
The privacy policy says registration and login use HTTPS with 128-bit or 256-bit encryption and data is stored in data centers in the EU and USA.Read 29 Sep 2026 · costlocker.com
Time and cost tracking
Users record billable and non-billable hours, labor costs, subcontractor costs and overhead against projects.Read 15 Oct 2026 · costlocker.com
Time tracking
It supports billable and non-billable hour tracking across projects and links tracked hours to salaries, roles, and billable rates.Read 29 Sep 2026 · costlocker.com
Timesheets
Managers can enter time in bulk, while users can start or stop a timer or enter durations manually.Read 15 Oct 2026 · help.costlocker.com

Plans and prices

All-Inclusive (annual billing) $12 a month annually; 40% discount per active user · unlimited projects · unlimited clients · desktop apps · API integration · chat and email support Read 15 Oct 2026 · costlocker.com
All-Inclusive Plan $12 a month Monthly pricing shown; yearly plan offers 40% off, but its price is not shown. Unlimited projects · Unlimited clients · Desktop apps · API integration · Chat & email support · Pay only for active users Read 29 Sep 2026 · costlocker.com
Annual $12 a month annually; 40% discount per user Read 15 Oct 2026 · help.costlocker.com
6-monthly $16 a month every 6 months; 20% discount per user Read 15 Oct 2026 · help.costlocker.com
Monthly $20 a month monthly per user · 0% discount Read 15 Oct 2026 · help.costlocker.com

Every Costlocker plan and price →

Strong points and limits

Strong points

  • Tracks billable and non-billable project hours.
  • Compares project estimates with actual costs.
  • Reports profitability by project, client and employee.
  • 30-day trial requires no payment details.
  • Plan includes unlimited projects and clients.

Limits

  • No free plan is listed.
  • The listed monthly price is 12.00 USD.
  • Yearly plan price is not shown.
  • Make integration requires an invitation through support.

Who it suits

Costlocker suits agencies that need to track time against project costs and monitor profitability. It is intended for business use rather than consumers.

Costlocker in depth

Read the full write-up

Costlocker is a time, cost and profitability platform for agencies and other service businesses. It suits managers who need to connect staff hours with project economics, rather than just record time. Its clearest advantage is bringing budgets, labor costs and profitability into one view; the trade-off is a paid-only, business-focused product.

Overview

Costlocker links billable and non-billable hours across projects to salaries, roles and billable rates. Teams can compare estimates with actual costs as work progresses, then examine profitability by project, client and employee. Revenue forecasts based on budget expectations and planned workloads add a planning dimension to the reporting. This makes Costlocker a stronger choice for monitoring service work’s financial performance than for simple time logging.

The product is intended for business use, not consumers. It also covers project budget tracking, job costing, invoicing, accounting sync and expense capture, alongside its time and profitability tools.

Key features

Time, budgets and profitability

By tying tracked hours to compensation and rates, Costlocker lets managers assess labor cost rather than hours alone. Comparing actual costs with budgets during delivery can help a team identify pressure before a project is complete. Profitability reports across projects, clients and employees support reviews at several levels, while forecasts use budget expectations and planned workloads to look ahead.

Integrations and support

Costlocker offers REST and GraphQL APIs, plus a Make integration available by invitation through support. The GraphQL API powers the frontend; the original REST API was scheduled to terminate on March 31, 2025, so teams planning an integration should confirm the supported API path. Chat and email support, a Help Center, Quick Start Guide, system status page and developer documentation round out its support resources.

Security

The privacy policy says registration and login use HTTPS with 128-bit or 256-bit encryption, and that data is stored in data centers in the EU and USA. Businesses with specific data-location or security requirements should weigh those locations against their own policies.

Pricing

The All-Inclusive Plan costs $12 a month, billed monthly. It includes unlimited projects and clients, desktop apps, API integration, chat and email support, and charges only for active users. An active user can access Costlocker, log time and be assigned to projects; deactivated users lose access while their data remains stored. This arrangement can suit teams that need flexible access counts, but users who need access must remain active.

A yearly plan offers 40% off, though its price is not shown. Costlocker has no free plan, but its 30-day free trial requires no credit card or payment details. The paid-only model is a drawback for teams that need an ongoing free tier; the trial lowers the cost of evaluating the product before committing.

Platforms

Costlocker supports web, iOS, macOS, Windows and API access. Its desktop time-tracking apps are distributed through the App Store and Microsoft Store, and its iOS/iPadOS app works on phones and tablets with time tracking similar to the desktop apps and browser.

Who it's for

Costlocker is best suited to agencies and service businesses that need project-budget control and a view of profitability by client, project and employee. Teams that already track hours but struggle to connect them to labor costs or forecast revenue have a clear reason to consider it. It is less suitable for consumers, organizations that require a free plan, or teams whose integrations depend on the original REST API without confirming its current status.

Pros and cons

Pro: Hours connect to salaries, roles and billable rates, giving budget and profitability reporting a labor-cost basis.

Pro: Unlimited projects and clients avoid project-count caps on the monthly plan.

Pro: The 30-day trial requires no payment details, so businesses can evaluate it without entering billing information.

Con: There is no free plan, so continued use requires payment.

Con: Deactivated users lose access, which means teams must manage active-user status when access is needed.

Con: Make access is by invitation, and the original REST API was scheduled to end on March 31, 2025; integration-dependent buyers should verify the route they intend to use.

Alternatives

Project Accounting Software is a useful category starting point for comparing other options.

Scoro is worth considering if Android support matters or a combined Track and Invoice plan is a closer fit; its Time-billing plan is $17 a month.

Trimble Viewpoint Vista may suit buyers looking for cloud-hosted or on-premises deployment and a free plan.

Deltek Maconomy is an enterprise ERP option for professional services firms.

Infor Learning Management System is another paid option with a free trial and web and API platforms.

BQE CORE is an alternative with a free trial and mobile apps for Android and iOS.

Workamajig may be relevant to teams considering an in-house plan for 10 or more users.

Acumatica Field Service offers custom pricing based on applications, expected usage, resources and deployment preferences.

Oracle Primavera Cloud has paid cloud service plans, including one priced at $12 a month.

Verdict

Choose Costlocker if you run an agency or service business and need time tracking tied directly to project costs, budgets and profitability. Its active-user pricing, unlimited projects and clients, and no-payment-details trial make it practical to evaluate and scale around access needs. Look elsewhere if you need a free tier, a consumer time tracker or an integration path that relies on the original REST API without confirming its status.

Verdict

Costlocker connects time tracking with project budgets, costs and profitability reporting. Its listed All-Inclusive Plan is $12 a month billed monthly, and a trial is available without payment details.

Where Specifiction places it

Alternatives to CostlockerAll alternatives →