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Datamolino

datamolino.com

From £17/mo Free trial WebiOSAndroidAPI
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Spec score 8.2 #10 of 30 in Invoice Processing Software

What it is

Datamolino captures supplier invoices, receipts and bank statements, applies saved coding rules, routes invoices for approval and exports checked data to accounting software. Documents can arrive by email, web upload or mobile receipt photo, and ordered PDF batches can be split into individual invoices. Approval workflows are configurable, with decisions kept alongside each invoice. Line-item capture and editing are available on selected plans, including account and tax-code assignment to individual lines. Connections include Xero, QuickBooks Online and FreeAgent, specialist connections and a Capture API for uploading documents, receiving processing webhooks and retrieving structured data. Bank statement PDFs are converted to transaction data and charged per page. Start costs £17 a month excluding VAT and includes 100 bills and receipts per month for one company, with unlimited users; Build is £29 a month, LAUNCH 39.00 GBP, Grow 55.00 GBP, SCALE 135.00 GBP and EXPAND 500.00 GBP. A 14-day trial is available. The mobile app captures documents for Purchases only; sales invoices, bank statements, coding and exports are handled in the web app. Datamolino says stored files are encrypted with AES-256 and customer data is hosted with Amazon Web Services in the European Union.

Spec sheet

Product
Datamolino captures supplier invoices, receipts and bank statements, reuses saved coding rules, routes invoices for approval and exports checked data to accounting software.Read 5 Oct 2026 · datamolino.com
API
The Capture API lets software teams upload documents, receive processing webhooks and retrieve structured data.Read 5 Oct 2026 · datamolino.com
Integrations
The listed accounting connections are Xero, QuickBooks Online and FreeAgent; the site also lists specialist connections and a Capture API.Read 5 Oct 2026 · datamolino.com
Security
Stored files are encrypted using AES-256, and Datamolino says it stores customer data with Amazon Web Services in the European Union.Read 5 Oct 2026 · datamolino.com
Support
Customers can contact the support team through in-app chat or the Help Centre.Read 5 Oct 2026 · datamolino.com
Approvals
Invoice approvals are included in subscriptions, with configurable workflows and decisions kept with the invoice.Read 5 Oct 2026 · datamolino.com
Bank statements
Datamolino converts statement PDFs into transaction data, charged per page, and unused invoice and receipt credit can cover bank pages in the same month.Read 5 Oct 2026 · datamolino.com
Data transfer
Files are transferred between Datamolino clients and servers over a secure channel using 256-bit SSL encryption, where supported for mobile apps.Read 5 Oct 2026 · datamolino.com
Document capture
Documents can be collected by email, web upload or mobile receipt photo, and ordered PDF batches can be split into individual invoices.Read 5 Oct 2026 · datamolino.com
Line items
Line-item capture and editing are available on selected plans, and users can assign accounts and tax codes to individual invoice lines.Read 5 Oct 2026 · datamolino.com
Mobile app limits
The mobile app captures documents for Purchases only; sales invoices, bank statements, coding and exports are handled in the web app.Read 5 Oct 2026 · datamolino.com
Pricing limits
Prices exclude VAT, bank statements are charged per page, unused credit does not roll over, and optional automatic document-splitting fees are extra.Read 5 Oct 2026 · datamolino.com
Who it is for
The site describes use by accounting and bookkeeping practices, business finance teams and software teams integrating document capture.Read 5 Oct 2026 · datamolino.com

Plans and prices

Start £17 a month per month, excluding VAT 100 bills and receipts/month · 1 company · unlimited users · approvals included · £0.25 per extra document · bank statements £0.70/page Read 5 Oct 2026 · datamolino.com
Build £29 a month per month, excluding VAT 250 bills and receipts/month · 1 company · unlimited users · approvals included · £0.25 per extra document · bank statements £0.70/page Read 5 Oct 2026 · datamolino.com
LAUNCH £39 a month monthly minimum, also processing credit; excludes VAT Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.26/document · bank statements £0.60/page Read 5 Oct 2026 · datamolino.com
Grow £55 a month per month, excluding VAT 500 bills and receipts/month · 1 company · unlimited users · approvals included · £0.22 per extra document · bank statements £0.70/page Read 5 Oct 2026 · datamolino.com
SCALE £135 a month monthly minimum, also processing credit; excludes VAT Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.20/document · bank statements £0.55/page Read 5 Oct 2026 · datamolino.com
EXPAND £500 a month monthly minimum, also processing credit; excludes VAT Accounting practice · unlimited client companies and users · approvals included · bills and receipts £0.16/document · bank statements £0.45/page Read 5 Oct 2026 · datamolino.com

Every Datamolino plan and price →

Strong points and limits

Strong points

  • Captures invoices by email, upload or mobile photo.
  • Configurable invoice approvals are included in subscriptions.
  • Connects to Xero, QuickBooks Online and FreeAgent.
  • Capture API supports uploads, webhooks and structured data retrieval.
  • A 14-day trial is available.

Limits

  • No free plan is listed.
  • Prices exclude VAT.
  • Bank statements are charged per page.
  • Mobile app captures Purchases documents only.

Who it suits

Datamolino suits accounting and bookkeeping practices, business finance teams and software teams integrating document capture. The app’s stated capture-only mobile scope may suit users who can complete other work in the web app.

Verdict

Datamolino covers document capture, invoice approvals and accounting exports, with an API for software integrations. Review the plan’s document allowance and per-page charges, and note that several tasks are web-only.

Where Specifiction places it

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