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Diligram (MyStaff)

diligram.com

From £850/mo WebiOSAndroidAPISelf-hosted
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Spec score 8.8 #2 of 21 in Policy Management Software

Spec sheet

What it does
MyStaff governs policies, guidelines and standard operating procedures from drafting and approval through distribution, acknowledgement and audit evidence.Read 15 Oct 2026 · diligram.com
Purpose
MyStaff distributes approved policies and guidance to staff and records who read which version.Read 4 Oct 2026 · mystaffapp.ai
Audience
The maker describes MyStaff as built for regulated organisations and says its live deployments are in health, care and retirement living.Read 4 Oct 2026 · diligram.com
Integrations
MyStaff connects to existing systems through standard single sign-on and APIs.Read 15 Oct 2026 · diligram.com
Security
The maker states that controls are ISO 27001-aligned, hosting uses AWS with UK data in London, and data is encrypted using TLS in transit and AES-256 at rest.Read 4 Oct 2026 · diligram.com
Support
The maker states that business-hours support, 24-hour infrastructure monitoring, an emergency route and onboarding are included.Read 15 Oct 2026 · diligram.com
Headquarters
London, United KingdomRead 28 Sep 2026 · diligram.com
Founded
LinkedIn states that Diligram was founded in 2018.Read 15 Oct 2026 · linkedin.com
Company
Diligram Limited is a British software company registered in England and Wales, with its registered office in London; the page does not state a founding year.Read 4 Oct 2026 · diligram.com
AI assistance
AI extracts document information on arrival, generates tags and related-document links, and supplies summaries alongside the approved text.Read 15 Oct 2026 · diligram.com
Analytics
Dashboards show real-time compliance rates by department and document and provide an audit trail.Read 15 Oct 2026 · diligram.com
API evidence
GetApp lists an API feature but records no user ratings for it.Read 15 Oct 2026 · getapp.com
Commercial limits
The licence includes headroom for growth, while mergers or major scope changes are agreed openly; implementation is charged as one upfront fee.Read 4 Oct 2026 · diligram.com
Company headquarters
LinkedIn lists London, England as headquarters and gives 923 Finchley Road, London NW11 7PE as the primary location.Read 15 Oct 2026 · linkedin.com
Company size
LinkedIn lists Diligram as a privately held company with 11–50 employees.Read 15 Oct 2026 · linkedin.com
Compliance assurance
The maker reports NHS DSP Toolkit Standards Exceeded for 2022/23 through 2024/25 and Cyber Essentials Plus certification valid to November 2026.Read 4 Oct 2026 · diligram.com
Crunchbase legal name
Crunchbase identifies a separate legal name, Diligram AG, and describes the company as active and privately held.Read 15 Oct 2026 · crunchbase.com
Data protection
The stated controls include TLS encryption in transit, AES-256 encryption at rest, enforced administrative MFA and daily backups with restoration within 24 hours.Read 15 Oct 2026 · diligram.com
Document governance
It supports document drafting or import, named approval, targeted distribution, per-person acknowledgement, audit evidence and withdrawal of superseded versions.Read 4 Oct 2026 · mystaffapp.ai
Document workflow
The platform provides guided drafting, review, named approval and dated release records.Read 15 Oct 2026 · diligram.com
Google Play availability
The Android listing shows at least 5K downloads, no data shared with third parties and no data collected according to the developer declaration.Read 15 Oct 2026 · play.google.com
Google Play update
The Android app listing says it was updated on 9 September 2026 with accessibility improvements, a three-character search hint, tag editing and bug fixes.Read 15 Oct 2026 · play.google.com
Languages
The interface and documents can be presented in the language of the person opening them.Read 15 Oct 2026 · diligram.com
Legal entity
The privacy notice identifies Diligram Limited as an England and Wales company registered under number 12865051.Read 15 Oct 2026 · diligram.com
Limit: price level
Capterra lists a starting price of £850.00 per user per month, which can be a substantial cost for smaller organisations.Read 15 Oct 2026 · capterra.ca
Limit: pricing transparency
The maker publishes no numeric tariff on its current homepage and describes contracting through a quote-based enterprise licence.Read 15 Oct 2026 · diligram.com
Limit: review sample
The GetApp and Capterra ratings each rely on only three reviews, so the published sample is small.Read 15 Oct 2026 · getapp.com
Mandatory reads
MyStaff records per-person read receipts and attestations for the version in force, with reminders and escalation.Read 15 Oct 2026 · diligram.com
Notable news: carbon plan
Diligram published its first Carbon Reduction Plan on 7 September 2026 and reported 12,450 kg of CO2 and 9,283 kg of paper avoided at one NHS trust in a year.Read 15 Oct 2026 · diligram.com
Offline access
Offline copies show their document version and last-synchronised date and can expire when outdated.Read 15 Oct 2026 · diligram.com
Patient data
MyStaff is not designed to hold patient data and does not require it.Read 4 Oct 2026 · diligram.com
Patient data limitation
The product is not designed to hold patient data and does not require it; staff data includes name, work email, department and site.Read 15 Oct 2026 · diligram.com
Patient leaflets
Approved patient-information leaflets can be sent by email or QR code without exposing patient details to MyStaff.Read 15 Oct 2026 · diligram.com
Praise: approval and search
GetApp users gave approval-process control and search/filter features 5.0 out of 5 in the available feature ratings.Read 15 Oct 2026 · getapp.com
Praise: ease of use
GetApp reports a 5.0 out of 5 ease-of-use score from three verified reviews.Read 15 Oct 2026 · getapp.com
QR distribution
QR codes on equipment or noticeboards open the documents associated with that location, and departmental QR posters can be generated automatically.Read 15 Oct 2026 · diligram.com
Rating on Capterra
5.0 out of 5 from 3 reviewsRead 15 Oct 2026 · capterra.ca
Rating on GetApp
5.0 out of 5 from 3 reviewsRead 15 Oct 2026 · getapp.com
Review alerts
Document owners receive alerts six months before review dates, with escalation when reviews are late.Read 15 Oct 2026 · diligram.com
Search
The maker says smart search can reduce retrieval time to about thirty seconds from ten minutes searching a shared drive.Read 15 Oct 2026 · diligram.com
Security controls
Diligram states that MyStaff uses ISO 27001-aligned controls, NHS DSP Toolkit assurance, UK hosting and Cyber Essentials Plus certification.Read 15 Oct 2026 · diligram.com
Targeted distribution
Documents can be distributed by role, department, site or staff group across mobile, desktop and QR-code channels.Read 15 Oct 2026 · diligram.com
Training
Training, quizzes and certificates can be attached to governed documents to demonstrate understanding as well as receipt.Read 15 Oct 2026 · diligram.com
Version control
It maintains one current approved version and withdraws superseded copies, including copies reached through QR codes.Read 15 Oct 2026 · diligram.com

Plans and prices

MyStaff app £850 a month Per user, per month Cloud-based and on-premise deployment listed Read 15 Oct 2026 · capterra.ca
Enterprise licence Priced on request Equal annual payments over a three- or five-year agreement; longer terms priced lower Covers every site and staff member · Sized to organisation · One upfront implementation fee Read 15 Oct 2026 · diligram.com

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