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SPECIFICTION
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Exclaimer

exclaimer.com

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Spec score 8.2 #15 of 41 in Email Signature Management Software

What it is

Exclaimer centrally manages employee email signatures and applies legal disclaimers across outgoing messages. It works natively with Microsoft 365, Google Workspace, and Microsoft Exchange. Teams can design signatures with a drag-and-drop editor or start from ready-made templates. Employee names, titles, and numbers can sync from Entra ID, Google Workspace, Okta, and HRIS tools, helping keep signature details current. The service offers server-side imprinting, client-side deployment, and a hybrid option. The Starter plan is $0.90 per user per month, billed annually, and includes one organization-wide template; a 14-day trial is available, but there is no free plan. Standard and Pro add features such as more templates, Brand Kits, scheduling, social feeds, metrics, and HRIS sync. Enterprise pricing is custom. Exclaimer also lists integrations including Workday, UKG Ready, BambooHR, SAP SuccessFactors, ADP Workforce Now, HubSpot, Salesforce, LinkedIn, Facebook, Salesloft, and Outreach. It says organizations with 10 users and above can use the service and offers data-region selection under stated conditions.

Spec sheet

Purpose
Exclaimer centrally manages on-brand, compliant email signatures across employee messages.Read 1 Oct 2026 · exclaimer.com
Integrations
Integrations include Microsoft 365, Google Workspace, Microsoft Exchange, Entra ID, Workday, Okta, UKG Ready, BambooHR, SAP SuccessFactors, ADP Workforce Now, HubSpot, Salesforce, LinkedIn, Facebook, Salesloft, and Outreach.Read 1 Oct 2026 · exclaimer.com
Compliance
Legal disclaimers and the correct signature are applied automatically on every send for every employee.Read 1 Oct 2026 · exclaimer.com
Support
Exclaimer provides a knowledge base, technical support tickets, account support, partner support, and regional phone support.Read 1 Oct 2026 · exclaimer.com
Headquarters
Farnborough, Hampshire, United KingdomRead 23 Sep 2026 · exclaimer.com
Data residency
Customers select a data region and customer data is processed within that selected region under the stated conditions.Read 1 Oct 2026 · exclaimer.com
Deployment methods
Exclaimer offers server-side imprinting, client-side deployment, and hybrid deployment.Read 1 Oct 2026 · exclaimer.com
Directory sync
Employee data can sync from Entra ID, Google Workspace, Okta, and leading HRIS tools, updating names, titles, and numbers automatically.Read 1 Oct 2026 · exclaimer.com
Organization size
Exclaimer works for organizations with 10 users and above and says deployment options are available regardless of organization size.Read 1 Oct 2026 · exclaimer.com
Security certifications
Exclaimer maintains ISO/IEC 27001:2022 and ISO/IEC 27018:2019 certification and undergoes annual independent SOC 2 Type II audits.Read 1 Oct 2026 · exclaimer.com
Setup time
A standard Microsoft 365 or Google Workspace deployment typically takes 30 to 60 minutes.Read 1 Oct 2026 · exclaimer.com
Signature designer
Users can build professional signatures with a drag-and-drop designer or choose ready-made templates.Read 1 Oct 2026 · exclaimer.com
Supported email environments
The service works natively with Microsoft 365, Google Workspace, and Microsoft Exchange.Read 1 Oct 2026 · exclaimer.com

Plans and prices

Starter $0.90 a month annually one email signature template · centrally managed organization-wide · auto-updated employee details · legal disclaimers · all devices including mobile Read 1 Oct 2026 · exclaimer.com
Standard $1.45 a month annually unlimited email signature templates · department/team signatures · three Brand Kits · scheduled signatures and campaign banners Read 1 Oct 2026 · exclaimer.com
Pro $1.75 a month annually unlimited Brand Kits · advanced scheduling · social media feeds · HubSpot and Salesforce integration · usage metrics · HRIS sync Read 1 Oct 2026 · exclaimer.com
Enterprise Priced on request custom pricing · dedicated Customer Success Manager · tailored onboarding · guided implementation · staged rollout planning Read 1 Oct 2026 · exclaimer.com

Every Exclaimer plan and price →

Strong points and limits

Strong points

  • Works with Microsoft 365, Google Workspace, and Exchange
  • Signature details can sync from directory and HRIS tools
  • Server-side, client-side, and hybrid deployment options
  • 14-day trial available
  • Starter includes organization-wide signature management

Limits

  • No free plan
  • Starter is limited to one signature template
  • Starter costs $0.90 per user monthly, billed annually
  • Enterprise pricing is custom

Who it suits

It suits organizations that want centrally managed signatures and disclaimers across supported email environments. The plan details may help teams choose based on template, scheduling, and integration needs.

Verdict

Exclaimer covers signature creation, employee-detail updates, and automatic disclaimer application across several email environments. The 14-day trial is available, while ongoing use starts at the listed annual-billed per-user price.

Where Specifiction places it

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