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SPECIFICTION
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HiHello Email Signature Manager

hihello.com

From $5/mo Free plan WebWindowsmacOSiOSAndroid
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Spec score 9.2 #1 of 29 in Email Signature Software

What it is

HiHello Email Signature Manager centrally deploys and manages employee email signatures, promotional banners, and disclaimers. It applies signatures to Gmail and Outlook through Google Workspace and Microsoft 365 without requiring end users to set them up. Admins can assign templates by user, department, role, or region and manage layouts, banners, disclaimers, and fields. Marketing teams can schedule, rotate, and retire banners, then track impressions, clicks, and campaign performance with UTM support. Automated signatures are included in Business and Enterprise plans. HiHello lists directory sync and automatic updates, and says it syncs with Microsoft Entra ID, Google Workspace, Okta, and Workday, supports SCIM attribute mapping, and connects with apps through Zapier. The company says messages are signed inside Gmail or Outlook before sending, not routed through external servers, and private DKIM keys are not shared. Personal is free; Business is $5 a month, billed at $60 per user/year. Enterprise pricing is custom and not listed.

Spec sheet

What it does
HiHello centrally deploys branded, compliant email signatures to employee Gmail and Outlook accounts and lets marketing manage the signature channel.Read 15 Oct 2026 · hihello.com
Product
HiHello Email Signature Manager centrally deploys dynamic, compliant signatures, promotional banners, and disclaimers across employees’ outboxes.Read 7 Oct 2026 · hihello.com
Deployment
It deploys signatures to Gmail and Outlook through Google Workspace and Microsoft 365, with no end-user setup required.Read 7 Oct 2026 · hihello.com
Integrations
HiHello says it syncs with Microsoft Entra ID, Google Workspace, Okta, and Workday, supports SCIM attribute mapping, and connects to thousands of apps through Zapier.Read 7 Oct 2026 · hihello.com
Compliance
HiHello states that it is SOC 2 Type II certified, GDPR-ready, and registered under the EU-US, UK, and Swiss Data Privacy Frameworks.Read 7 Oct 2026 · hihello.com
Support
All plans include a self-service Help Center, video onboarding and email support; Enterprise adds a customer-success manager and implementation specialist.Read 15 Oct 2026 · hihello.com
Headquarters
Palo Alto, California, United StatesRead 28 Sep 2026 · hihello.com
Founded
2018Read 28 Sep 2026 · hihello.com
Alias limitation
Automated signature insertion works only for primary email addresses and not aliases.Read 15 Oct 2026 · support.hihello.com
Availability
Automated email signatures are included in Business and Enterprise plans.Read 7 Oct 2026 · hihello.com
Campaigns
Marketing teams can schedule, rotate, and retire signature banners and track impressions, clicks, and campaign performance with UTM support.Read 7 Oct 2026 · hihello.com
Central dashboard
Admins can create, enable, update and bulk-manage team signatures from one dashboard without individual employee changes.Read 15 Oct 2026 · support.hihello.com
Company facts
LinkedIn lists HiHello as a privately held software company founded in 2018 with 51–200 employees and headquarters in Palo Alto, California.Read 15 Oct 2026 · linkedin.com
Company fit
The Email Signature Manager page describes the product as built for marketing and IT teams at enterprise organizations.Read 7 Oct 2026 · hihello.com
CRM integrations
Business and Enterprise include Salesforce, HubSpot and Microsoft Dynamics 365 integrations; Enterprise also supports HRIS integrations.Read 15 Oct 2026 · hihello.com
Data protection
HiHello says customer data is encrypted at rest and in transit, hosted on Google Cloud US-Central, with encrypted multi-region backups retained for 60 days.Read 15 Oct 2026 · hihello.com
Data resale
HiHello states that it does not sell customer data.Read 15 Oct 2026 · hihello.com
Deployment model
Signatures are inserted inside Gmail or Outlook accounts at the account level, with mail kept off HiHello servers.Read 15 Oct 2026 · hihello.com
Directory sync
HiHello syncs employee names, titles and contact details from Microsoft Entra ID, Google Workspace and Okta.Read 15 Oct 2026 · hihello.com
Documentation
The Help Center provides separate setup guides for Gmail, Outlook web, Outlook Windows, Outlook Mac, Apple Mail and HubSpot.Read 15 Oct 2026 · support.hihello.com
Email security
Signatures are applied inside employees’ Gmail or Outlook accounts before sending, and HiHello says mail is not routed through external servers and private DKIM keys are not shared.Read 7 Oct 2026 · hihello.com
Extensibility
HiHello says it connects to thousands of applications through Zapier and webhooks.Read 15 Oct 2026 · hihello.com
Legal name
HiHello’s legal footer identifies the company as HiHello, Inc. and says the HiHello name and logo are registered trademarks.Read 15 Oct 2026 · hihello.com
Limit: customization
Independent reviewers and app users repeatedly say customization is limited, especially on lower-cost plans.Read 15 Oct 2026 · b2brain.com
Limit: event workflow
A review argues HiHello captures contact details but does not qualify leads, book meetings or prove event pipeline outcomes.Read 15 Oct 2026 · b2brain.com
Limit: feature paywalls
A Google Play reviewer says many features are paywalled and another requested more email-signature fields such as disclaimers.Read 15 Oct 2026 · play.google.com
Limit: mobile UX
An Apple App Store reviewer reports too many pop-ups and waiting for the website to load on slow connections.Read 15 Oct 2026 · apps.apple.com
Limit: QR and NFC friction
Independent testing commentary reports NFC friction and QR scanning problems in dim or crowded event environments.Read 15 Oct 2026 · b2brain.com
Marketing banners
Email signatures can contain scheduled campaign banners and calls to action that launch and expire automatically.Read 15 Oct 2026 · hihello.com
Notable news
HiHello’s product-update archive lists the Brand Partner Program announcement dated September 9, 2025.Read 15 Oct 2026 · hihello.com
Outlook permissions
The Outlook integration requests read-write access to the current composed message to insert a signature but says it does not read or transmit email content.Read 15 Oct 2026 · support.hihello.com
Outlook requirements
Outlook on the web is fully supported, Outlook for Mac requires version 16.59 or newer, Outlook for Windows requires version 2309 or newer, and a Microsoft 365 subscription is required.Read 15 Oct 2026 · support.hihello.com
Plain-text limitation
HTML signatures do not display when a user composes mail in plain-text mode.Read 15 Oct 2026 · support.hihello.com
Platform apps
HiHello offers iOS and Android apps and a web app for PC and Mac.Read 7 Oct 2026 · hihello.com
Platform scope
The product includes a web app plus iOS and Android apps, with cards and contacts synchronized across devices.Read 15 Oct 2026 · hihello.com
Praise: design and sharing
App-store reviewers praise polished card design, multiple cards, wallet access and convenient contact sharing.Read 15 Oct 2026 · apps.apple.com
Praise: ease of use
Independent review coverage repeatedly praises HiHello’s easy setup, intuitive interface and simple QR, NFC and link sharing.Read 15 Oct 2026 · b2brain.com
Rating on Apple App Store
4.9 out of 5 from 45K ratingsRead 15 Oct 2026 · apps.apple.com
Rating on G2
4.6 out of 5 from 828 reviewsRead 15 Oct 2026 · b2brain.com
Rating on GetApp
No rating out of 5 from 0 reviewsRead 15 Oct 2026 · getapp.com
Rating on Google Play
4.8 out of 5 from 15.6K reviewsRead 15 Oct 2026 · play.google.com
Rating on Trustpilot
4.6 out of 5 from 266 reviewsRead 15 Oct 2026 · trustpilot.com
Security certification
HiHello states that it is SOC 2 Type II certified and GDPR-ready.Read 15 Oct 2026 · hihello.com
Signature analytics
HiHello reports signature-banner impressions and clicks and supports UTM campaign tracking.Read 15 Oct 2026 · hihello.com
Supported mail systems
The automated manager currently supports Google Workspace and Microsoft Outlook.Read 15 Oct 2026 · support.hihello.com
Template targeting
Signature templates can be branched by team, role or region and assigned to users centrally.Read 15 Oct 2026 · hihello.com
Templates and governance
Admins can assign signature templates by user, department, role, or region and centrally manage layouts, banners, disclaimers, and fields.Read 7 Oct 2026 · hihello.com
Testing
HiHello says it conducts annual third-party penetration tests at network and application layers.Read 15 Oct 2026 · hihello.com

Plans and prices

Personal Free Forever 1 user · 4 digital business cards · 5 card & badge scans/mo · personal email signature Read 15 Oct 2026 · hihello.com
Business $5 a month $60 per user/year 5–100 users · unlimited cards and scans · team email signatures · SSO & directory sync Read 15 Oct 2026 · hihello.com
Professional $6 a month $72 billed yearly 1 user · 16 digital business cards · 20 card & badge scans/mo · professional email signature Read 15 Oct 2026 · hihello.com
Enterprise Priced on request 101+ users · organization email signatures · SAML SSO + SCIM · SOC 2 security · dedicated account manager Read 15 Oct 2026 · hihello.com

Every HiHello Email Signature Manager plan and price →

Strong points and limits

Strong points

  • Templates assignable by user, department, role, or region
  • Campaign banners include impressions, clicks, and UTM support
  • Directory sync and automatic updates listed
  • Every plan includes email support
  • Business plan is $5 a month

Limits

  • Automated signatures are included only in Business and Enterprise
  • Business requires 5–100 users

Who it suits

This is aimed at marketing and IT teams at enterprise organizations that need centrally managed signatures and banners. The listed Business plan covers teams of 5–100 users; Enterprise is listed for 101 or more.

Verdict

HiHello combines centrally managed signatures with campaign controls and directory integrations. Personal is free, but automated team signatures start with the Business plan at $5 a month.

Where Specifiction places it

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